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Community-Based Services Manual (CBSM)

Community-Based Services Manual (CBSM)


Funding for children in foster care settings

Page posted: 10/28/16

Page reviewed: 8/17/21

Page updated: 2/14/22

Legal authority

Federally approved BI, CAC, CADI and DD waiver plans, Minn. Stat. §245D.03, Minn. Stat §256B.4914, Minn. Stat. Chapter 256N, Minn. Stat. §260C.4411, Minn. Stat. §260C.451, Minn. Stat. §260C.157, Minn. Stat. §260C.70 – 260C.714

Overview

When a child lives in a licensed foster care setting, regardless of the reason or legal authority, the lead agency must use the child foster care maintenance payment (including Title IV-E funds) before accessing waiver services. This applies to:

  • · A person younger than 18 years old who receives Brain Injury (BI), Community Alternative Care (CAC), Community Access for Disability Inclusion (CADI) or Developmental Disabilities (DD) waiver services in a licensed corporate or family foster care setting
  • · A person younger than 21 years old who receives BI, CAC, CADI or DD waiver services in a licensed corporate or family foster care setting through the extended foster care option.
  • Child foster care maintenance payment

    The child foster care maintenance payment includes the:

  • · Basic rate
  • · Supplemental rate.
  • Basic rate

    The basic rate covers the child’s:

  • · Clothing
  • · Daily supervision
  • · Food
  • · Personal incidentals (e.g., personal hygiene items, over-the-counter medications, fees related to activities)
  • · Reasonable travel expenses to visit their family and attend school
  • · School supplies
  • · Shelter.
  • The child’s age determines the basic rate that is calculated automatically in the Social Services Information System (SSIS).

    Supplemental rate

    Family foster care

    When a child is placed in a family foster home, including a home that holds a 245D license, the supplemental rate covers the care a parent provides to a child with special needs that exceeds basic parental care.

    The lead agency determines the supplemental rate using the Minnesota Assessment of Parenting for Children and Youth (MAPCY) tool. For more information, see Northstar Care for Children – MAPCY.

    Corporate shift staff foster care

    Child placements into foster care settings that occurred before Sept. 30, 2021, continue to be covered by the MAPCY supplemental rate, which is calculated automatically in SSIS. This rate will remain in effect until the child leaves that placement.

    Child placements into foster care settings on or after Sept. 30, 2021, will not be covered by the MAPCY supplemental rate. Foster care maintenance payments will only use the basic rate for placements on or after this date.

    Waiver services

    If the child needs more support than what is covered by the supplemental rate, the lead agency may authorize community residential services or family residential services.

    The child’s support plan must reflect their need for waiver services (i.e., services that are beyond normal parental care or parenting expenses associated with that care).

    Rate Management System (RMS)

    When a child receives both parenting and waiver services from a single entity, the lead agency must subtract the supplemental rate from the RMS-calculated waiver rate.

    For more information, see:

  • · RMS – Quick reference guide on MAPCY and waiver services in foster care settings
  • · SSIS Update Foster care and waiver services policy clarification and how to enter payments in SSIS (PDF).
  • Secondary information

    Juvenile treatment screening team

    When considering foster care placement for a child, the responsible social service agency must use a juvenile treatment screening team to determine if placement is necessary. For more information about this process, see Juvenile Treatment Screening Team Practice Guide, DHS-8120A (PDF).

    Court order or voluntary placement agreement

    Counties/tribal nations are responsible for placement, care and supervision of a child in a foster care setting through a court order or voluntary placement agreement.

    Qualified Residential Treatment Programs (QRTPs)

    When a child is placed in a foster care setting (corporate child foster care) and the setting is also a QRTP, the placing agency and setting must follow all placement requirements under Minn. Stat. §260C.70 – 260C.714.

    Questions

    For help with:

  • · MAPCY tool, email northstar.care@state.mn.us
  • · SSIS, email dhs.ssishelp@state.mn.us
  • · Waiver services, submit questions using the DSD Contact Form.
  • Additional resources

    CBSM – Community residential services
    CBSM – Family residential services
    DHS Bulletin #21-32-02C: Northstar Care for Children: Basic and Supplemental Payment Rates and Initial Clothing Allowance (PDF)

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