Jan 28, 2021

Post Permanency Reassessments – Minnesota Assessment of Parenting for Children and Youth (MAPCY)

• Reassessments may not be requested or conducted:
• Between the time the Adoption/Kinship benefit agreement becomes fully executed and the adoption/TPLPC is finalized
• If less than 6 months has passed since the previous assessment
• Exception: At-risk reassessment when disability manifests
• Family or county contacts DHS Adoption/Kinship worker to request a reassessment
• Must be 6 months since the last assessment (unless it is an at-risk conversion and disability has manifested)
• Must be in writing from the family
• DHS locates the child in SSIS-DHS and initiates a reassessment to the agency of financial responsibility
• The child must be cleared to SWNDX before the reassessment can be initiated
• If the child already exists in SWNDX (for the post-adoptive identity), DHS worker will clear the post adoptive identity to that existing SWNDX #
• If the post adoptive identity is not found in SWNDX, the child will be cleared in SSIS-DHS with a new SWNDX #
• Financially Responsible agency manages the log for new requests
• Log in SSIS-Worker that allows agency to view pending reassessments (Searches/Logs – Post Permanency Reassessment Log)
• Request to agency will include both the pre-adoptive/kinship and post-adoptive/kinship names and SWNDX numbers and current MAPCY level
• Once DHS has initiated the Post Permanency Reassessment, the child with the post adoptive SWNDX # (as cleared by DHS) will display on the Post Permanency Log in the local agency
• If the post adoptive client exists in the local agency AND has the same SWNDX # as the Post Permanency Reassessment Log, there will be a plus sign (+) next to the child’s name on Post Permanency Reassessment Log. Allowing the local agency to expand the person tree for that child
• If the post adoptive client exists in the local agency AND does not have a SWNDX # OR has a different SWNDX # than the one the Post Permanency Reassessment Log, there NOT will be a plus sign next to the child’s name on Post Permanency Reassessment Log
• If no SWNDX # - The post adoptive client should be cleared to the SWNDX # on the Post Permanency Reassessment Log
• If SWNDX # but different than the one on the Post Permanency Reassessment Log – data fix is needed
• MAPCY should not be completed until the client in SSIS Worker and the Post Permanency Log match
• If a MAPCY is completed with non-matching SWNDX #s, the system will not recognize that they are the same child and will NOT pick up the reassessed level.
• If SWNDX #s do not match, send both SWNDX # to the SSIS Helpdesk for a data fix before creating the MAPCY
• Based on analysis – the data integrity team will determine the KEEPER SWNDX # and make the appropriate changes to Worker, SWNDX and SSIS DHS
• SSIS-Worker allows the completion of a new MAPCY and compares the results of the original MAPCY
• In the MAPCY Setup Tab, the purpose is “Post Permanency Reassessment (NAA or NKA)”
• Approve MAPCY (if the child is eligible for an Extraordinary Levels (EL)increase, the EL must be approved by DHS)
• If the results are the same or lower, notifications within SSIS-Worker are available to notify adoptive parent/relative custodian
• Status within the Post Permanency Reassessment Log changes to “Reassessment Not Implemented”
• If a higher benefit level is determined and approved
• SSIS-Worker automatically sends a notification with the proposed benefit level increase to SSIS-DHS
• Status within the Post Permanency Reassessment Log changes to “MAPCY Completed”
• Financially responsible agency must send a copy of the MAPCY Rating Report to the DHS Adoption Assistance worker.
• DHS reviews the MAPCY Rating Report
• DHS creates and sends out an amendment to the adoption/kinship benefit agreement to the family for signature (for an at-risk conversion, amendment also sent to agency for signature, who then forwards to family)
• Once signed and returned, DHS signs the amendment, sets up new payment and issues back payment if necessary (Status on the log changes to “Amendment Completed”)
• New rates goes into effect the date DHS Adoption Assistance signs the amendment.

Should you have any questions, please contact:

Jody McElroy
Agency Policy Specialist | MAPCY Quality Assurance and Extraordinary Levels
jody.mcelroy@state.mn.us
651-431-4730