| SSIS Version 13.3 - Software Release Notes August 2013 - Prepared by the SSIS Quality Assurance Team | |||
| MODULE | DESCRIPTION | IMPROVEMENT | |
| Adoption - County | The Data clean-up message, "Enter the *Primary* special need for this adopted child" was navigating to the wrong screen. | The Data clean-up message, "Enter the *Primary* special need for this adopted child" correctly navigates to the Barriers to Adoption screen. | |
| Adoption - County | The Adoptive Placement Verification screen did not accept the verification date to be the same as the placement start date. | The Adoptive Placement Verification screen was updated to accept a verification date on or after the placement start date. | |
| Architecture - SSIS | »»» | Architecture: Using the mouse scroll wheel sometimes changed values in a drop-down list when the mouse was on another field or empty space. | The mouse scroll wheel is disabled in drop-down lists until the arrow key is selected to display the list options. |
| Bus Org./Provider | Business Organization: The merge prompt displayed cut off text for the second Business Organization. | Text no longer displays cut off. | |
| Bus Org./Provider | Business Organization: The Print Detail Report section titled "Business Organization Information > Comments" printed text overlapping onto the next line. This occurred when over 105 characters were added to the "Comments" field on the General Information tab. | The "Comments" no longer overlaps onto the next line when over 105 characters are added to the field. | |
| Bus Org./Provider | Business Organization: The required field prompt for a blank "Type" field in an address entry displayed as "Type Code" instead of the field name. | The prompt for the required field displays "Type". | |
| Bus Org./Provider | Business Organization > Professional Collaterals: When merging two "Professional Collaterals", the deleted name displayed in the treeview and the grid until the screen was manually refreshed. | The deleted "Professional Collateral" is removed from the treeview and grid after the merge prompt. | |
| Bus Org./Provider | Business Organization: Entering letters in the "Federal Tax ID" field for a Business Organization Search caused an error message to display. | The error message no longer displays when using letters for a search. | |
| Bus Org./Provider | Business Organization: The Print Detail Report displayed text overlapping onto the next line in the "Address(es)" section. Some of the "In Care Of" column text was cut off, and the "End Date" displayed formatting inconsistent with other date fields. The "Phone(es)" label was spelled incorrectly. | The "Address(es)" section and "In Care Of" column expand to accommodate longer lines of text. The "End Date" prints with the mm/dd/yyyy format. The "Phone(s)" label displays the correct spelling. | |
| Bus Org./Provider | Business Organization: Canceled Address entries with missing "Type" or "Effective Date" information continued to display in the treeview and in the grid. Selecting the "Remove" option brought up error messages and locked the workstation. | Canceled Address entries are removed from the treeview and grid. | |
| Bus Org./Provider | Business Organization: The Print Grid header displayed the selected search parameters in the incorrect order. Some of the unselected search parameters displayed on print, and checkboxes displayed a "Y" or "N" instead of the full word. The "License Type", "License Status", and "Service" labels displayed a code rather than the value used on the search screen. | The Print Grid header for a Business Organization search displays only the selected search parameters, full word answers for checkboxes, the correct order, and the description for dropdown menu selections. | |
| Child Maltreatment | »»» | Maltreatment Disposition Summary report: Labels referencing "Services Jointly Agreed Upon" needed to be updated to "Family Support Services Requested". | Report labels were updated from "Services Jointly Agreed Upon" and "Services Not Jointly Agreed Upon" to "Family Support Services Requested" and "Family Support Services Not Requested". |
| Child Maltreatment | Maltreatment Disposition Summary report, "Fac - Facility investigation" section: The "No Maltreatment Occurred" fields (labels and report logic) erroneously included/looked for "Facility Not Resp." and "Staff Not Resp." data , which is not applicable when maltreatment determination is "No". As a result, some workgroups were not included in the counts. | The fields now display correctly on the report as "No Maltreatment Occurred/CPS Needed" and "No Maltreatment Occurred/ No CPS Needed". The report logic has been updated as well. | |
| Children's Mental Health | A label change was needed for CMH Assessments. | The "Assessed By" label has been changed to "Recorded By" on CMH Assessments. | |
| Clearing | Person Merge: The merge process needed to be updated to accommodate the new Attached files feature. | When two person records are merged, any attached files are retained throughout the merge process. | |
| Docs Case Notes & Chronology | »»» | (Enhancement) Chronology, Documents, and Service Plans: Agencies requested a method of emailing and/or saving to an external file. | State Service Plans can be emailed from the print preview screen. Individual RTF Editor fields (e.g. Intake Description of Need, Case Notes, etc.) have a "Save As" button that saves the editor data to a local drive. Additional email and external saving options are being reviewed for documents. |
| Docs Case Notes & Chronology | Chronology: Clicking on the Action menu button caused the screen to flash for several seconds, then display an incorrect menu. This occurred when the "Date range" was "Custom" and the cursor was in either the "From" or "To" field. | The correct Action menu displays, and the screen no longer flashes. | |
| Docs Case Notes & Chronology | Chronology > Documentation: The grid column "SSIS User #" displayed blank despite data displaying in the "Staff" column. | The "SSIS User #" column displays the staff number as expected. | |
| Docs Case Notes & Chronology | »»» | Spell Checker: Custom dictionary settings created in the File > Spelling Options did not display in the custom dictionary within the new RTF Editor fields. This applied to the RTF Editor (blue E) located in Intake Description of need, Adult Maltreatment Report Description of Incident, Contacts/Activities, Case Notes, and State Service Plans. | Words added in the File > Spelling Options custom dictionary display in the RTF Editor Review > Spelling custom dictionary and vice versa. |
| Docs Case Notes & Chronology | Chronology: The treeview for the expanded Case Notes node did not display the date next to individual Case Notes. | The date displays next to individual Case Notes in the treeview. | |
| Docs Case Notes & Chronology | Architecture: The Spacebar sometimes did not add spaces in the text while typing in the unexpanded RTF Editor. The "Date" and "Time" fields on a Contact/Activity reverted to to the defaults (current date and 12:00 AM). This occurred in the User Activity Log and Chronology, but the instances were infrequent. | The Spacebar is correctly adding spaces in the typing, and fields are not reverting to defaults. | |
| Docs Case Notes & Chronology | Documents and HTML Service Plans: Selecting "Print Document" twice in a row produced an error message. | The error message no longer displays. | |
| Document Templates | Documents and Service Plans: A single number displayed in the "Diagnosis code" column when the Setup tab had a dropdown menu option for "Diagnosis," The "Diagnosis code" column did not display the actual diagnosis code. | The correct diagnosis code displays in the dropdown menu column. | |
| Document Templates | Documents and Service Plans: On the Setup tab with existing Participant information entered, selecting the same Participant in the dropdown menu cleared checkboxes and fields specific to the Participant. | Checkboxes and fields specific to a Participant do not clear unless a different Participant is selected in the dropdown menu. | |
| Document Templates | »»» | (Design Change) Documents: Two relative notices were requested to be added to Chronology Documents. | The following documents are available in Chronology: "Relative Notice of Foster Care Placement" and "Relative Notice of Voluntary Foster Care Placement for Treatment." |
| Document Templates | (Design Change) Documents: Received a request to add two new document templates to the Chronology folder specific to terminating foster care benefits for youth ages 18-21. | The following document templates are available in the Chronology folder: 1. Notice of Termination of Foster Care Benefits for Youth Ages 18-21 Not Under Court Jurisdiction 2. Notice of Termination of Foster Care Benefits for Youth Ages 18-21 Under Court Jurisdiction. | |
| Document Templates | (Design Change) Documents: Received a request to update some language in the Adoption Assistance Certification document. | Updated language was added. | |
| Editor | »»» | Architecture > RTF Editor (Case Notes, Contacts/Activities, Intake Description of Need, Adult Maltreatment Report Description of Incident, and revised Service Plans): The cursor did not display the focus correctly on screens containing the RTF Editor. The cursor displayed in the closed RTF Editor field even when typing in a different field on the screen. | The cursor displays only on the field currently in focus. |
| Editor | »»» | Architecture: The print options in the expanded RTF Editor were disabled due to errors displaying. | The print options are enabled, and no longer display errors. |
| Editor | Architecture: The full-screen view of the RTF Editor had a black bar across the bottom of the screen. This applied to the RTF Editor (blue E) located in Intake Description of need, Adult Maltreatment Report Description of Incident, Contacts/Activities, Case Notes, and State Service Plans. | The black bar no longer displays in the expanded editor window. | |
| Editor | Architecture: In the RTF Editor, highlighting text on longer narratives displayed the blue highlight over only a portion of the selected text. This applied to the RTF Editor (blue E) located in Intake Description of need, Adult Maltreatment Report Description of Incident, Case Notes, Contacts/Activities, and State Service Plans. | Selected text in a RTF Editor window displays with the blue highlighting while the cursor is hovering over the editor window. | |
| Editor | Architecture: The right-click menu for the RTF Editor displayed in front of other screens when selecting an external application (e.g. e-mail, internet search). This applied to the editor (blue E) located in Intake Description of need, Adult Maltreatment Report Description of Incident, Case Notes, Contacts/Activities, and State Service Plans. | The right-click menu for an unexpanded RTF Editor box closes when navigating to an external application. | |
| Editor | Text highlighted with the "Text Highlight Color" formatting in the expanded RTF Editor did not display the highlighting on the printed version. | Text highlighting displays on the printed version. | |
| Editor | Architecture: A spinning wheel continued to display after the save process finished for a RTF Editor field. | The spinning wheel stops displaying when the save process finishes. | |
| Editor | Architecture: Selecting "Font" on the RTF Editor right-click menu the first time brought up the correct font formatting screen. Any subsequent clicks on the "Font" option brought up a small window that did not display the font formatting screen. | The right-click menu no longer has an option for font formatting. Formatting is done in the expanded RTF Editor window. | |
| Editor | »»» | Architecture > RTF Editor: A blinking cursor continued to display in the editor field when saving. Clicking on the Spacebar at that point expanded the editor. This occurred in Case Notes, Time Notes, Intake “Description of need”, and Adult Maltreatment Report “Description of incident.” | The Spacebar no longer expands the editor window. |
| Editor | »»» | Architecture > RTF Editor: The Review > Spelling did not display a prompt when the function completed a spell check. This applied to the RTF Editor fields used in Intake, Adult Maltreatment Report. Staff Activity/Chronology, and State Service Plans. | A prompt displays when the spell check is completed. |
| Fiscal -- Claiming | Client Time Detail Report - The report did not page break after each worker, the title of the report displayed twice in the header, the report results did not default to expanded, and PMI # was in the incorrect order in the list of optional columns. | The report now has a page break after each worker, the title of the report now displays only once, the report results open as expanded and the PMI # is now in the correct order in the list of optional columns. | |
| Fiscal -- Claiming | Right-clicking on a column splitter bar on the Time Proofing or Payment Proofing tab of a healthcare claim batch or right-clicking on the Search, Clear All, Select All and Restore Default buttons of the Time Proofing or Payment Proofing tabs of a healthcare claim batch caused the application to freeze and required the user to Ctrl/Alt/Delete. | Right-clicking on a column splitter bar on the Time Proofing or Payment Proofing tab of a healthcare claim batch or right-clicking on the Search, Clear All, Select All and Restore Default buttons of the Time Proofing or Payment Proofing tabs of a healthcare claim batch has no functionality and allows the user to continue to work with proofing. | |
| Fiscal -- Claiming | Per MMIS, claim rate adjustment reason code 'MR' with the description '2% Sequestration Cutback' needed to be added to the MMIS Code table. | Code MR - 2% Sequestration Cutback has been added to the MMIS_Code - 3490 table. This code will not display on claims generated in SSIS but on the remittance advice recieved from MMIS. | |
| Fiscal -- Claiming | Healthcare Claiming and IV-E Proofing Grids : Clicking on the green back arrow caused the grid to collapse. | When working from a proofing grid that is grouped and expanded, navigating to other records and clicking on the green back arrow no longer returns the user to a collapsed grid. The grid remains in an expanded format. | |
| Fiscal -- Claiming | When generating the Claim Audit Report for multiple selections of Claim category, Disposition, Claim status or Claim Detail, report results were incomplete. | Generating the Claim Audit Report with multiple selections of Claim Category, Disposition or Claim status produces accurate report results. The Claim detail field on the setup tab has been removed but the field is available as an optional column to add to the report results. | |
| Fiscal -- Claiming | When doing a Healthcare Claim search, if the client has alternate names they displayed in the search results multiple times. | When doing a Healthcare Claim search and the client has alternate names, they now display in the search results only once. | |
| Fiscal -- Claiming | Claim Detail report: The "Expand All" function did not expand the rows or sub-grids in the report. | The "Expand All" function has been fixed; however, the response time is dependent on the amount of data returned. To speed up the process, users should limit the search parameters which reduces the number of records to expand. | |
| Fiscal -- Claiming Interface | The following MMIS code needed to be added to SSIS: NCCI Prodedure Code Conflict. | The MMIS Code NCCI Procedure Code Conflict was added. | |
| Fiscal -- MA Eligibility | (Enhancement) Do Not Claim Determination report - request to add age to grid. | User can now sort the Do Not Claim Determination report by Age if they add that column to the grid. | |
| Fiscal -- MA Eligibility | Healthcare Eligibility from MMIS folder - when there was no data and the user refreshed, the focus went to the Address folder. | When a user refreshes and the focus is in the Healthcare Eligibility from MMIS folder, the focus stays on that folder. | |
| Fiscal -- MA Eligibility | (Enhancement) Do Not Claim Detail report: Request to add Gender to the report. | Gender has been added to the report. | |
| Fiscal -- MA Eligibility | Healthcare Eligibility from MMIS. Per MMIS request added new code to the Reason field on the PPHP Exclusion screen. | MNSure tracking has been added to the PPHP Exclusion screen. | |
| Fiscal -- MA Eligibility | The Reason field on the Do Not Claim Determination screen was converted into two fields: Reason and Plan. | The Reason field will only contain reasons for the Do Not Claim Determination and the Plan field will be used to document the client's health care plan. | |
| Fiscal -- MA Eligibility | (Enhancement) Do Not Claim Determination report: Several new fields were added to the report. | Plan, Individual Policy Number, and Group Policy Number are now optional columns in the report.. | |
| Fiscal -- MA Eligibility | (Enhancement) Do Not Claim Detail report: Several new fields were added to the report. | Plan, Individual Policy Number, and Group Policy Number were added to the Do Not Claim Determination section. Also added a Do Not Claim Plan Prior Authorization section with fields Authorization Number, Start Date, End Date, and Additional Information. Plan filter was added to the Setup screen. DD and LTCC screening were added to the Diagnosis Information section. | |
| Fiscal -- MA Eligibility | (Enhancement) Other Healthcare Eligibility Report: Several new fields were added to the report. | Plan, Individual Policy Number, and Group Policy Number were added to the Do Not Claim Determination section. Also added a Do Not Claim Plan Prior Authorization section with fields Authorization Number, Start Date, End Date, and Additional Information. Plan filter was added to the Setup screen. | |
| Fiscal -- MA Eligibility | (Enhancement) Waiver Eligibility Detail Report: Several new fields were added to the report. | Plan, Individual Policy Number, and Group Policy Number were added to the Do Not Claim Determination section. Added Do Not Claim Plan Prior Authorization section with fields Authorization Number, Start Date, End Date, and Additional Information. | |
| Fiscal -- MA Eligibility | (Enhancement) Client Eligibility Report - Several new fields were added to the Do Not Claim Determination section of the report. | Plan, Individual Policy Number, and Group Policy Number were added to the Do Not Claim Determination section. Added Do Not Claim Plan Prior Authorization section with fields Authorization Number, Start Date, End Date, and Additional Information. | |
| Fiscal -- MA Eligibility | Healthcare Eligibility from MMIS: Per MMIS request, two new Eligibility Type codes needed to be added to the MMIS code table. | Two new Eligibility Type codes were added to the MMIS code table for MNSure; FC - Formerly Foster Care and NA - New Adult. | |
| Fiscal -- MA Eligibility | MMIS Service Agreement report: A "TdoClient" error displayed when large date ranges were selected. | The "TdoClient" error does not display if the "Date Range" on the Setup screen is limited to a client or a small date range. | |
| Fiscal -- Payments | (Enhancement) Payment Batch Search: Request to add an optional column to the grid. | The Invoice Number has been added as an optional column to the Payment grid for the Payment Batch Search. | |
| Fiscal -- Payments | Payments - The Warning message about number of days allowed based on the number of days of service was not being received correctly. | The folllowing two messages are now being received correctly: WARNING: "Units" (value) exceeds the maximum number of units possible (MaxUnitsValue) for the “Unit type” (value) and service dates (mm/dd/yyyy to mm/dd/yyyy). WARNING: "Units" (value) is less than the days of service (ValidUnitsValue) and “IV-E Reimbursable” is “Yes.” IV-E requires the “Units” to match the number of days of service. | |
| Fiscal -- Payments | When trying to delete a draft payment with data in the License # field, this erorr displayed: "Could not convert variant of type (Null) into type (OleStr)." | User is now able to delete a draft payment without having to remove the data in the License # field. | |
| Fiscal -- Service Arrangements | »»» | Service Arrangements: Under Fiscal Details, when a Service Agreement had an associated arrangement, the client name fields on the arrangement were not always disabled. | Now a Client cannot be changed if a Service Arrangement is associated with a Service Agreement. The Client Name, and SSIS Person # fields and the Person Search button are always disabled whenever a Service Arrangement is associated with an agreement. (The misspelling of the word "client" was also corrected in the fly over hint for the Client Name field,) |
| Fiscal -- Service Arrangements | Service Arrangement: In the Workgroup field dropdown grid, a column label displayed incorrectly. | The "Staff Name" column now displays correctly as the "Primary Worker" column. | |
| Fiscal -- Service Arrangements | Service Agreements: Under Fiscal Details and in the Service Agreement Search, several optional columns were missing from the grids. | Payee SSIS Bus Org # and Service SSIS Bus Org # optional columns now display in the Field Chooser and in the available columns dropdown on grid headers. The agreements are now sorted alphabetically under Fiscal Details when accessed from either Case Details or from a Business Organization Search. | |
| Fiscal -- Service Arrangements | Service Arrangements: Pre-printed Vouchers: For agencies with only one location address record, the Return Address field did not default to the only address on record. | The Return Address field now defaults to the only location record in SSIS Admin. If agencies have more than one location record, the Return Address field will not be defaulted but will have a dropdown to select from. | |
| Fiscal -- Service Arrangements | Amendment tab: For some arrangements, the Units, Amount and Use other Vendor fields on an Original Amendment incorrectly became enabled. The field behaved as if it was a New Amendment. | No fields on the Original Amendment are enabled. If a New Amendment is needed, when the arrangement Status is Active/Payments, use the "New Amendment" menu option. | |
| Fiscal -- Service Arrangements | Service Arrangement: Tabbing skipped most of the Fiscal details group box fields. The tabbing moved from the Location field directly to the Remittance advice desc. field, skipping the fields in-between. | The tabbing now moves smoothly through the fields on the screen without skipping over sections. | |
| Fiscal -- Service Arrangements | Fiscal Details-Service Arrangements folder: The Count did not default into the summary footer. | The Count in the summary footer defaults under the grid and no longer has to be manually added. | |
| Fiscal -- Title IV-E Abstract Report | (Enhancement) Title IV-E Abstract Report : A method to exclude payments from IV-E claims, payment proofing, claimed payment proofing and child count proofing was requested by agencies. | A new option has been added to exclude payments from the Title IV-E Abstract Report. If an Exclusion is entered on a payment, no claim will be generated. The payment displays when the Exclusions check box is selected and the proofing message will be 1250 " An Exclusion for the Title IV-E Abstract Report Exists." with a few exceptions. This message has been added as a new check box "Exclusions" and is available on payment proofing, claimed payment proofing and child count proofing. Payments with an Exclusion record display proofing message #1250 with the following exceptions: 1) On Payment Proofing a. 1202 "Service Dates too Old to Claim"; no proofing will display. b. 1203 "Negative modification too Old to Claim"; 1250 will not display but the 1203 will continue to display. c. 1206 "Negative Modification – IV-E Reimbursable is No"; 1250 will not display but the 1206 will continue to display. 2) On Child Count Proofing a. Payments with an exclusion for "Title IV-E Abstract Report" will display under the "Exclusions" check box even when they previously didn't display on this proofing. b. No proofing will display for the above exceptions for messages 1202, 1203 and 1206. | |
| Intake | »»» | Intake Views searches (i.e., My Recent Intakes, Intakes Needing Action, All Recent Intakes, and Recent Intake Participants): The searches should have been set to 'search on open', but instead users had to manually run the searches after clicking on the search node in the tree view (except for the My Recent Intakes search, which did run the search upon clicking on the node). | The Intake Views searches now 'search on open'... users do not need to manually execute the search. |
| Intake | Intake Main Search, Intake Person Search and Unassigned Intake Search: Searches did not retain their search settings. | These searches now retain their search settings. | |
| Intake | »»» | RTF Editor: Several lines of blank space displayed in the editor field after closing a print preview. This occurred when text was entered into the editor field, but was not saved, prior to selecting the Print > Intake Summary. The scrollbar moved the screen display to the bottom of the newly added blank space. | Extra spacing is no longer added when closing print preview. |
| Intake | »»» | Intake "Description of need": Pressing the Enter key caused the Intake screen to refresh. The problem occurred when adding text to the "Description of need", then moving the mouse cursor without selecting anything and clicking the Enter key. Text was either auto-saved (new intakes) or a save prompt displays (existing intakes). | Pressing the Enter key after moving the mouse cursor no longer causes the Intake screen to refresh. |
| Intake | »»» | Intake: Cursor remained blinking in the "Description of need" for one intake when another intake was opened/edited, causing different intakes to have blinking cursors at the same time. Users could not tell which intake had focus. | The cursor now only blinks in the intake that has focus. |
| Intake | Intake Summary and Child Protection Intake Summary reports: When "Email report" was used, the resulting PDF version of the report cut off the last line of the "Description of need" text on the first page (if more than one page). | All of the "Description of need" text now displays when "Email report" is used. | |
| IV-E Eligibility | »»» | When the IV-E Reimbursability Submission Worksheet was in edit mode and the initial placement was voluntary, the CHIPS determination option (Yes or No) no longer displayed. | If the initial placement is voluntary the CHIPS determination (Yes or No) button is disabled. It remains disabled even if the placement changes to court ordered. The CHIPS determination is only applicable if the initial placement is court ordered. |
| Outcomes Reports | SSIS 6 was only including children that had a placement setting and did not count children with a location, absence, or continuous placement. | SSIS 6 includes children with any placement setting, location, absence, or continuous placement. | |
| Outcomes Reports | »»» | MN7 erroneously included the word "Substantiated" in various titles. This was not appropriate as the measure addresses Family Assessments. | The word "Substantiated" has been removed from MN7 report/chart titles. |
| Outcomes Reports | »»» | Federal Measure C1.1, C1.2, and C1.3 were not categorizing the frequency correctly and the logic regarding trial home visit adjustments was incorrect. | The logic regarding trial home visit adjustments is correct and the frequency categorizes correctly. Data descriptions and labels were updated for each measure. |
| Outcomes Reports | Data descriptions and Round 2 Federal Indicators Overview for Analysis and Charting needed corrections and updates. | Analysis and Charting data descriptions and Round 2 Federal Indicators Overview is corrected and updated. | |
| Person & Related (incl. Participant & Client Entry) | (Enhancement) Person: Request to add a referral form for Infant and Toddler Intervention. | The following changes have been made: 1) A new screen, "Infant and Toddler Intervention," is available from the "CWB/Education/Infant and Toddler Intervention" node. 2) A new data clean-up rule was implemented to conclude a child maltreatment report as "Assessment Complete": An "Infant and Toddler Intervention" referral is required for children who are under age 3 (as of the child maltreatment report end date) and are participants in a CP Assessment workgroup that has a track of “Family Investigation” with substantiated maltreatment. Either a “Referral Date” or “Reason child was not referred” satisfies the data clean-up rule. | |
| Person & Related (incl. Participant & Client Entry) | Address/Phone/Email/State Detail: The address Type drop-down list displayed "Physical Location" on ended address types. This occurred when there was an existing Physical Location address with no End Date. | "Physical Location" no longer displays as an option for ended addresses when an existing Physical Location is still open. | |
| Person & Related (incl. Participant & Client Entry) | Person and Related: In the Employment node, the flyover text on the Employer business organization search icon read "Select School Business Organization." | The flyover text now reads "Select Employer business organization." | |
| Person & Related (incl. Participant & Client Entry) | (Design Change) Health Care Provider: The field label "Physician name" did not describe non-physician fields of practice. | The field label is now "Provider name." | |
| Person & Related (incl. Participant & Client Entry) | Add Existing Phone Search: No prompt displayed preventing an associated phone record from being deleted in a Participant node. This occurred on Phone records with Associations to another Participant. The issue displayed when following these steps: 1. Select "Add Existing Phone" under a Participant / Address/Phone/Email/State Detail node. 2. Clear Participant information, and select the Phone tab. 3. Enter an existing Phone and select the Search button. 4. Select the returned record, and delete the Phone record. | A prompt displays notifying the user that a Phone record associated to a Person cannot be deleted. | |
| Person & Related (incl. Participant & Client Entry) | »»» | Person and Related: Help text for an inactive relationship reason needed updates to comply with current language. | The words "or Permanent Transfer of Legal/Physical Custody to a Relative" display after each occurrence of the abbreviation "TPR". |
| Person & Related (incl. Participant & Client Entry) | Address Associations: Deleting a Business Organization from the Associations node under a Workgroup Participant caused an error message to display. Selecting "OK" and selecting another field or screen caused additional errors, and the application required a manual shut down. | Removing a Business Organization from the Associations node no longer causes errors to display. | |
| Person & Related (incl. Participant & Client Entry) | »»» | Help links missing for Substance Involvement screen | On a client's Substance Involvement screen, the 5 fields marked with Context Help available now have the actual Help information. Clicking on each (Substance, Invlovement level, Substance of choice, Date identified as an issue, and Date no longer an issue) will produce help text for each field. |
| Placement | Placements with Related Service Arrangements: There were requests for a new placement report linking a child in placement to an associated Service Arrangement(s). | This new report includes the child in placement/location, Service Vendor, and the related Service Arrangement (s) for Substitute Care Services. Payment information is also available as an option. | |
| Placement | For the "Children in Out-of-Home Care - Occurrence Information Only" report, agency users requested that a grid report replace the banded report that is currently in SSIS (the report previously was a grid report). | The "Children in Out-of-Home Care - Occurrence Information Only" report is available in two versions, banded and grid styles. | |
| Placement | The General report>Placement>Children in Out-Of-Home Care - Occurrence information only needed some updates. | The following updates where made to this report: 1. An optional column for SSIS Person # was added. 2. Changed calculation of age to match the design for the banded version of this report (calculate age as of the PLCMT_LOC.LOC_END_DT OR The last day of the report date range, whichever is earlier). 3. Added a report note for Age: "Age is calculated as of the occurrence end date or the last day of the date range, whichever is earlier." 4. Fixed sort for Age column in grid, so that it sorts as a number. 5. Removed the Sort Order options from the report setup screen (they are not necessary since the user can utilize the sort capabilities of the grid). 6. Set a default sort order by the Name column. | |
| Placement | »»» | SSIS received a request to be able to export the Placement Reviews Report. | A grid version of the Placement Reviews Report is available, as well as the banded report. Both reports are available under General Reports> Placement. |
| Placement | "The Foster Parent appears too old" data cleanup message prevented the closing of workgroups. | "The Foster Parent appears too old" data cleanup message has been changed to calculate the age of the foster parent on the Start Date of the Placement. | |
| Placement | Placement > Reports: The "Short-Term Locations and Absences Lasting 30 Days or More" report (found in Tools > General Reports) displayed cut off text at the beginning of the line "Unduplicated number of children on report." The line regarding occurrences had spelling and grammar errors. | Text is no longer cut off when changing the zoom percentage for the report. The occurrences sentence now reads as follows: "Number of occurrences included on report." | |
| Placement | Placement > Reports: The "Report Notes" section of the Placement Reviews (General Reports > Placement) displayed a line of text twice. | The text "The next review date is 180 days after the last placement review date, if present, or the continuous placement start date." is no longer duplicated in the "Report Notes" section. | |
| Placement | »»» | The Clients with TPRs report had formatting and cosmetic cleanup that was needed. | The Clients with TPRs report has been updated with improved formatting. |
| Placement | Under Placement reports, the Clients with TPRs report was not always displaying client last names. | The Clients with TPRs report displays client last names. The Name column wraps to accommodate longer names. | |
| Placement | »»» | Placement: The "Primary removal condition" field on the Continous Placement > Removal Conditions tab was editable after the finalization date passed. | The "Primary removal condition" field can no longer be changed after the finalization date. |
| Placement | The Disruption Detail dropdown, on the Placement screen, was not filtering based on the Disruption Reason selected. | The Disruption Detail dropdown, on the Placement screen, was updated and filters based on the Disruption Reason selected. | |
| Placement | »»» | The question at the bottom of the Placement screen, regarding courtesy supervision, and the associated help text needed clarification. | 1. The question at the bottom of the Placement screen regarding courtesy supervision now reads, "Does another agency or state have financial responsibility for this child -courtesy supervision by this agency?" 2. The context sensitive help now reads, "When another agency or state has financial responsibility for a child placed within your jurisdiction, and your agency provides courtesy supervision, the agency with financial responsibility must enter that placement into their SACWIS system (SSIS in Minnesota). You, as the receiving agency, may choose to enter the child's location into SSIS in order to track the child. In this case, mark the indicator that you are providing courtesy supervision. This will not be considered a placement in your agency and does not require continuous placement information." |
| Placement | Placement > Reports: In the the General Reports > Placement folder, the Preview tab defaulted with the "Group by box" open and a blank header on three reports. The blank row could not be removed, and only had "Print Grid" as a menu option. These are the affected reports: * Addresses for Children in Out-of-Home Care * Children in Out-of-Home Care - Occurrence Information Only (only blank header row) * Continuous Placements | The "Group by box" is closed on default, and a blank header row does not display on the preview tab. | |
| Placement | IV-E Placements by Date Range with DOC Assessments: Sort was not available on all columns. | IV-E Placements by Date Range with DOC Assessments: The ability to sort is available on all columns. | |
| Programs and Services | Cnty Settings tab: When a new setting was saved or an existing setting was deleted, the scroll bar jumped to the top of the tree with the detail view still displaying. The Service was still highlighted in the tree, but was no longer visible. This happened when the Services folder was not visible. | The scroll bar stays in the same position as it was before a new setting is saved or an existing setting is deleted. | |
| Programs and Services | »»» | HCPCS/Modifiers: Changes were needed in HCPCS/Modifiers and associated services, because DD and Long Term Care Consultation (LTCC) screenings will become an administrative cost and part of a random moment payment methodology as of 10/01/2013. | The associations with these HCPCS/Modifiers and the Service were ended, as well as the associated Claimable Activities: 1. For HCPCS/Modifier T2024 - DD Screening (15 minutes) Association End Date: 09/30/2013 was added for Service 505 - DD screening, 2. For HCPCS/Modifier T1023 - Life/disability evaluation: Face-to-face LTCC assessment under age 65 an Association End Date: 09/30/2013 was added for Service 105 - Long Term Care Consultation (LTCC). 3. HCPCS/Modifier T1023 - Life/disability evaluation: Face-to-face LTCC assessment under age 65an Association End Date: 09/30/2013 was added for Service 605 - Long Term Care Consultation (LTCC). |
| Programs and Services | »»» | Activities: New Activities were needed for the Moving Home Minnesota (MHM) demonstration project. | New Activities were added with Activity Type: Service; Start Date: 06/01/2013; no End date; Contact Required: No; and Visible in county: Yes: 1. Comprehensive community support services, MHM 2. Transition plan development, MHM 3. Case management, MHM 4. Transition coordination, MHM For additional information about these changes for the Moving Home Minnesota (MHM) demonstration project see the handout in the release training packet and watch for an up coming article in the SSIS Update. |
| Programs and Services | »»» | HCPCS/Modifiers: Changes were needed for the Moving Home Minnesota (MHM) demonstration project. | Serveral new HCPCS/ Modifiers were added and associated with existing Services. For additional information about these changes for the demonstration project see the handout in the release training packet and watch for an upcoming article in the SSIS Update. |
| Programs and Services | »»» | HCPCS/Modifiers: Changes were needed as a result of DHS Bulletin #13-25-06 DHS Announces New Procedure Codes for Caregiver Services for Families of Older Adults issued 07/12/2013. | 1. HCPCS/Mod: S5116- Caregiver training/education was ended 06/30/2013 for Services 502 - Community education and prevention, 531 - In-home family support services, and 624 - Home-based support services, as well as the Claimable Activity: Training - family/individual #33. 2. HCPCS/Mod: S5116 TF- Caregiver assessment was ended 06/30/2013 for Service 607 - General assessment as well as the Claimable Activity: Caregiver assessment #91530000. 3. HCPCS/Mod: S5115- Caregiver training/education was added with a Start date of 07/01/2013 for Service 624 - Home-based support services with associated Claimable Activity #33 - Training - family/individual HCPCS unit type: 15 Minutes, Claim category: Waiver and AC, Diagnosis required: Yes, Include time: Yes Include payments: Yes, Billing information: AC or EW waiver client. The SEAGR unit type for Service 624 - Home-based support services is HOUR so no additional SEAGR conversion was needed. 4. HCPCS/Mod: S5115 TF- Caregiver Coaching and Counseling/Caregiver Assessment was added with a Start date of 07/01/2013 for Service: 607 - General assessment. HCPCS unit type: 15 minutes, Claim category: Waiver and AC, Diagnosis required: Yes, Include time: No, Include payments: Yes, and Billing information: AC or EW waiver client. The service was associated with no associated Claimable Activities since Include time = No, The SEAGR unit type for Service 607 is HOUR, therefore no additional SEAGR conversion was needed. |
| Reminders/Alerts | Reminders: When SW Case Access Reminders were viewed by workers, other than the requesting worker, the View Workgroup Detail menu option was sometimes incorrectly enabled. | Only requesting workers are allowed to access remote workgroups from their own Reminders. The View Workgroup Detail menu option is only enabled for the Requesting worker. Viewing others SW Case Access Reminders is only permitted if the user has the "View Other's Reminders and Alerts" Role/Function assigned in SSIS Administration. Best Practice: SW Case Access Reminders for access granted should not be deleted at least until the Assessment is completed or information in the remote county no longer needs to be viewed. | |
| Reminders/Alerts | New Reminder: The "Participant Name" dropdown list did not contain the correct participants when the type-ahead feature was used to select the "Workgroup". | The "Participant Name" field correctly populates whether the workgroup is selected from the "Workgroup" dropdown list or by using the type-ahead feature. | |
| Reminders/Alerts | »»» | Reminders and Alerts: Using the "Delete" key on the keyboard to delete a Reminder did not actually delete the record; the record appeared to be deleted, but re-displayed after the screen refreshed. | Reminders can only be deleted now via the Action menu option of "Delete Reminder". |
| Reminders/Alerts | New Reminder: Form could be saved without a "Notify Date", "Due Date" or "Description" (all should have been required). An Oracle error displayed if the "Worker" field was blank at save. | The following fields are now required to save a new reminder: "Worker", "Notify Date", "Due Date" and "Description". Oracle errors no longer display. | |
| Reports architecture | Intake, Workgroup, and Person related reports from the Print menu: Report menu options were disabled when the user did not have the "Workgroup edit allowed" security assigned. Various reports could not be viewed or printed. | Reports can be viewed or printed when the user does not have "Workgroup edit allowed" security assigned. | |
| Repository - County | »»» | The Repository 4026 error (Foster Care Payment) was not including “17 – Rule 5 Room and Board” as one of the valid Special Cost Codes when gathering payment information. | Payments associated with a Special Cost Code of "17 – Rule 5 Room and Board” now satisfy the 4026 error. |
| SDM | »»» | SDM Tools: Clicking from an unsaved tool to a different node in the treeview results in a message listing incomplete data with the option to "Press OK to save as incomplete or Cancel to return to the tool". Pressing "Cancel" did not return users to the tool; instead, they were brought to the new node and the tool was auto-saved. | Pressing Cancel to return to an unsaved tool now returns users to the unsaved tool. |
| SDM | Data Clean-up: Data clean-up requiring that an SDM Strengths and Needs tool be completed displayed in CP Case Management workgroups that had a complete version of the tool. This problem occurred when the initiating CP Assessment workgroup had an incomplete version of the tool. | A CP Case Mgmt workgroup that has a complete version of a required tool can now be closed, even if the initiating assessment workgroup has an incomplete version of the tool. | |
| Security | Security Functions Report: There was a request to add an optional column for Employee Type. | This report was created to help agencies and auditors review the Role/Functions that are available to staff. The Employee type column may help agencies identify if a user has a Function available that they should not have assigned. Additional columns, Workgroup Edit Allowed, Workgroup Function Scope, and County of Service, are also now available. | |
| Security | »»» | Role/Functions: Changes were needed for Functions related to MnCHOICES in Security in SSIS Administration. | 1. New Functions were added: a) MnCHOICES Assignment b) MnCHOICES Reassignment c) MnCHOICES Edit Offline d) MnCHOICES View Eligibility Log 2. Some existing Functions were removed from the lists of Available/Assigned Roles and removed from any Roles that they had been associated with in the past: (this change occurred at the end of V13.2) a) MnCHOICES Create Desk Review b) MnCHOICES Edit Desk Review c) MnCHOICES View Desk Review d) MnCHOICES Create Desk Review HD e) MnCHOICES Edit Desk Review HD d) MnCHOICES Create Notes f) MnCHOICES Edit Notes g) MnCHOICES View Notes 3. An existing description changed from MnCHOICES Transfer/Assignment to MnCHOICES Transfer. 4. Do not assign any MnCHOICES Functions to Roles until instructed to do so when MnCHOICES is released. |
| Security | »»» | User - new system/State User was needed for MnCHOICES. | A new state system User - Last name: ZZDHS-MnCHOICES, First name: A - was added to the User list. This User can be ignored by security staff in agencies. This is a system user that will be used for processing MnCHOICES information similarly to the ZZSSIS-Automatic Approver and ZZVendorImport Users. |
| Service Plan & Review | Service Plans in Open Workgroups: The report, located in the Case/Workgroup node on General Reports, displayed the time in the column labelled "Status Date." The time displayed only on some of the listed service plans. | The time no longer displays in the "Status Date" column. | |
| Service Plan & Review | Service Plans in Open Workgroups report: The warning prompt "Max results have exceeded 500..." displayed whether or not the returned results exceeded 500. Max Results were not adjustable. | The warning prompt no longer displays for this report. | |
| Service Plan & Review | »»» | (Design Change) State Service Plans: The spell checker required opening each editor box individually. There were no options to check the whole document. | Spell checker function was updated to check the whole document, a single screen, or the rest of the document. |
| Service Plan & Review | Open Workgroups Without Active Service Plans report: The report column headings were not in title case (Workgroup name, Primary worker, and #days open). The footer for "# days open" did not include all the filter options (Sum, Min, Max, Count, and Average). The quick column chooser displayed the column headers in an incorrect order. | The column headings now display "Workgroup Name", "Primary Worker", and "# Days Open". The footer for "# Days Open" includes all the filter options. The quick column chooser displays the default selected columns first, and the optional columns after in alphabetical order. | |
| Service Plan & Review | State Service Plans: The first date field on the "Court Consent Approval" screen of the OHPP - Adoption/Guardianship did not print. | The date field correctly prints data entered on the screen. | |
| Service Plan & Review | Service Plans (Out of Home Placement Plan): The printed Trial Home Visit plan displayed the question and text area, "What are the safety concerns that make it unable for the child to be at home?" This occurred when copying a finalized Safety Plan and Services to a Trial Home Visit plan. | The question and text area no longer display on the printed Trial Home Visit plan. | |
| Staff Activity | »»» | User Activity Log: Clicking on the blue E to expand the RTF Editor, then immediately starting text entry, sometimes caused the RTF Editor window to display behind the User Activity Log screen. SSIS appeared to be locked until cascade windows was used to find the RTF Editor window. | The Editor window expands and displays in the proper position regardless if the user begins typing or clicking on the contact screen prior to it opening. |
| Staff Activity | Staff Activity: From Chronology or from the Staff Activity Log, when printing a single Contact record with 37 or more lines of text in the "Notes" section, a page break was inserted between the "Regarding" and "Purpose" lines. This caused excessive blank space and multiple pages to be printed when generating the Chronology Item Summary. | The Chronology Item Summary prints as expected despite the size of the "Notes" section. | |
| SW Case Access | SW Case Access: Secondary Workers were not allowed to print or view various Intake, Person or Workgroup reports when viewing workgroups in another agency. The report menu options were disabled. The menu options were disabled because the users did not have "Workgroup edit allowed" security assigned. | Reports can be viewed or printed when the user does not have "Workgroup edit allowed" security assigned. | |
| SW Case Access | Reminder: A Reminder was not generating on the Reminders and Alerts Log when SW Access Requests for workgroups were approved. This happened when workgroups were approved automatically or from the Approval Log. | Reminders now display for all Request Reasons and Approval situations: 1. Access granted automatically. 2. Access granted to a workgroup from the Approval Log or the workgroup. 3. Access denied from the Approval Log or the workgroup. 4. Access cancelled from the Approval Log or the workgroup. | |
| SW Case Access | »»» | Copy Clients: There was a request to add a client's email address to the data copied. | Email addresses are now copied, in addition to the addresses and phone numbers when existing clients are copied from State Detail into Intakes or workgroups. |
| SWNDX - State | »»» | State Detail: On the County tab, the Last Changed Date did not reflect the last update to the record when multiple changes had been made, especially after a Reconcile. | 1. The Last Changed Date column on the County tab on State Detail now displays the last update made to the record, either by Clearing (Auto or Manual), or the Reconcile process. 2. The Last Changed By and the Last Chg Date columns on the Client Clearing Log now display the last update made to record 3. The "By" and "Date" fields on the Client Clearing Merge screen now display the last update made to record (the By field had been blank on occasion). |
| SWNDX - State | »»» | State Detail: The County Tab did not display an indication that the client record had been updated via the Reconcile process on the Clearing Log. | 1. The label on the column "Auto Cleared" now displays as "Status." 2. Now when the record Auto Clears, "‘Auto Cleared" displays instead of "Yes" in the Status column. 3. Now when the Reconcile is complete, "Updated" displays in the Status column. |
| Vulnerable Adult | »»» | WG Change: Users were allowed to transition APS assessment workgroups with open maltreatment reports to case management (the rule preventing this was inadvertently removed). | Selecting "New WG Change" in an APS Assessment workgroup with an open maltreatment report now results in the message: "Cannot switch when an Adult Maltreatment Report has not ended." |
| Workgroup & Related/Caseload List | »»» | Workgroup and Intake Searches: Enhancement request to add Unit Location as an optional column to the Workgroup and Intake Searches grids. | An optional column for Unit Location has been added to Workgroup Search and Intake Search grids. |
| Workgroup & Related/Caseload List | »»» | Intake Search and Workgroup Search grids : an optional column for Unit was added to the grids. | "Unit" is available as an optional column on the following grids : Intakes needing action, All Recent Intakes, Intake Main Search, Intake Person Search, Unassigned Intake Search, Adult Maltreatment Main Search, Child Maltreatment Main Search, Child Maltreatment Victim/Offender Search, My Caseload, Other's Caseload, Workgroup Main Search, Unassigned Workgroup Search, Child Maltreatment Report Main Search, Adult Maltreatment Report Main Search. |
| Workgroup & Related/Caseload List | Workgroup Detail Report: the Person Policy Information Policy number was printing in the Phone # field. | The proper Insurance Company Phone # is now shown on the Workgroup Detail Report. | |
| Workgroup & Related/Caseload List | On the Contacts with Clients report, contact Method of Text Message did not fully display. | The report layout has been re-aligned allowing contact Method of Text Message to be shown in its entirety. | |
| Workgroup & Related/Caseload List | Under Case Details, the Case Clients grid did not consider the full MM/DD/CCYY when sorting by the Birth Date column. | The Birth Date column sorts properly by the full MM/DD/CCYY date. If the client has an Est. Date of Birth, the data in the Age column displays with an asterisk. | |
| Workgroup & Related/Caseload List | Workgroup face sheet: When a workgroup did not have a primary worker assigned, users were unable to click into fields and easily copy the data. The cursor was locked in the Primary Worker field. | The cursor is no longer locked in the Primary Worker field. Users are able to click in any of the fields to copy the data. | |
| Workgroup & Related/Caseload List | Workgroup Statistics by Program report: In the notes on the printed report, the Adult and Child Unduplicated client counts were incorrect. | The query and calculation used to get the unduplicated counts has been corrected. The numbers are the total of unduplicated adult (age 18 and older) and child (under 18) clients in the workgroups that remain open as of the last date of the date range. | |
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