A child care provider’s license may close due to:

Temporary immediate suspension

When a provider’s license ends due to temporary immediate suspension, do not issue child care assistance payments for care provided after the date of the temporary immediate suspension. When a provider’s license has been temporarily immediately suspended, a 15-day notice of adverse action is not needed to end care. Providers receive notice that care is ending immediately.

Continue to make child care assistance payments for care provided prior to the date of the temporary immediate suspension if care was authorized with the provider.

License expiration

A licensed provider’s CCAP registration does not end on the date that their license expires.

If 30 days has passed without the license renewal completed, DHS licensing will close the license the day following 30 days. Continue to authorize care and make CCAP payments at the licensed provider rate for care provided during the 30 days following the license expiration date.

A 15-day notice of adverse action to close the provider’s CCAP registration is sent the next business day following the date that the license is closed. Continue to authorize care and make CCAP payments at the licensed provider rate for care provided during the 15-day notice of adverse action.

Do not assess overpayments for the 30-day period following the license expiration date and the 15-day notice of adverse action period, unless there is an overpayment due to a reason unrelated to the provider’s license status.

Example:

Provider’s license has an expiration date of 4/1. If 30 days passes without the license renewal completed, DHS Licensing will close the license the day following 30 days. In this example, 30 days is 5/1. 5/2 is the first available working day to close the license. MEC2 will automatically send a 15 day notice of adverse action on 5/2 to end the provider’s registration on 5/18. CCAP will continue to be authorized and paid at the licensed provider rate through 5/18. An overpayment is not assessed for the time period of 4/1 to 5/18.

Provider receives new license or certification number

When a licensed or certified provider receives a new license or certification number because of an ownership or tax ID change, they must re-register and receive a new MEC² ID. See Chapter 11.12 (Provider registration). For more information on when a new registration is required, see MEC2 User Manual instructions for when a Licensed/Certified Provider Receives New License/Certification.

Legal authority

Minnesota Rules 3400.0185, subp. 13