DHS Systems and IT Updates SSIS resources

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WHAT’S NEW: SSIS V24.1

Contents

Security

For Prevention Services, a new Qualification “Prevention services claiming”, with the new claim category of “Motivational Interviewing” is now available on the Qualifications tab on the User screen in SSIS Administration. Enter the Qualification only after the worker has been trained and certified. [Claiming functionality is not yet available for Motivational Interviewing or Prevention Services but will be in a future release.]

Documents

APS – Notice of Findings Letter: wording changes to setup option for ‘Who will receive this notice?’ and the self-neglect option has been removed. Re-Add RTF Document Template Header
‘APS Case Closure Communication’ now replaces the ‘APS Assessment – Notice of No Determination’. Add RTF Document Template Header

Expanded Statewide Search

The ‘Copy Clients’ error message that prevented copying case/workgroup Participants has been resolved. Participant demographic data can now be copied into Intakes and workgroups from one agency to another.

Child Safety & Permanency

Child Maltreatment Reports – NEW Transfer option

The Minnesota Department of Human Services, DHS Licensing - Intake and Investigations Unit is now able to send and receive Child Maltreatment Reports (CMRs) through SSIS rather than via fax or email. Reports of alleged maltreatment can be transferred to DHS Central Intake by choosing SSIS Licensing in the transfer drop down selection. DHS Licensing will also transfer CMRs to county Child Protection for reports that are received by DHS but fall under the jurisdiction of the county. See the updated Child Maltreatment Report Transfer Process—February 2024 (state.mn.us) for additional details and instructions.

QRTP EPR Review updates

QRTP Extended Placement Review issue resolved – previously it would sometimes show an EPR was due earlier than needed when a provider was not certified for QRTP and had no payments in SSIS, this is now resolved.
The ‘Agency Review and Status Section’ help text/hyperlink now correctly opens to the corresponding information.

Data cleanup message defect - resolved

Defect causing a data cleanup message to appear when there were no foster parents listed in a bus org, for a placement that should not require foster parents (such as for residential settings), has been resolved.

Service Plans

OHPP – warning messages in setup have been updated to allow for saving OHPP setup when not fully completed to allow for users to save, then leave and return to complete the setup.
OHPP – Hyperlinks within the OHPP are now correctly opening for links to MN Statutes when accessing SSIS via Azure.
The PSOP Plan has been inactivated – the new Child Welfare (CW) and Parent Support Outreach (PSOP) plans, which should now be accessed from within the In-Home Services Plan, should now be used in place of the previous PSOP and Social Services Plans. The Social Services Plan is active and remains available for use for those agencies that use this for their Adult Service Program clients.

Person

Per the Office of Indian policy, tribal names have been updated with desired Tribal Nations naming structures:
"Bois Forte Band of Chippewa" & "Bois Forte (Nett Lake) - Chippewa" updated to "Bois Forte Nation".
"Fond du Lac Band of Lake Superior Chippewa" & "Fond du Lac - Chippewa" updated to "Fond du Lac Nation".
"Grand Portage Band of Lake Superior Chippewa" & "Grand Portage - Chippewa" updated to "Grand Portage Nation".
"Leech Lake Band of Ojibwe" updated to "Leech Lake Nation".
"Lower Sioux Indian Community of Minnesota" updated to "Lower Sioux Indian Community".
"Mille Lacs Band of Ojibwe" & "Mille Lacs Band of Chippewa Indians" updated to "Mille Lacs Ojibwe Nation".
"Shakopee Mdewakanton Sioux Community" updated to "Shakopee Mdewakanton Community".
"Upper Sioux Community of Minnesota" & "Upper Sioux Community" updated to "Upper Sioux Indian Community".
"White Earth Band of Ojibwe" updated to "White Earth Nation".
The following 5 Tribal Nations have been added, and may now be chosen from the Race screen when appropriate:
Barrow Inupiat Traditional Government, Native Village of
Chickahominy Indian Tribe
Chickahominy Indian Tribe-Eastern Division
Little Shell Tribe of Chippewa Indians of Montana
Nansemond Indian Nation

Fiscal

Advanced Payment Search screen: A new County Sub-Service filter icon is now available to allow searching on multiple County Sub-services.
There is a defect when selecting County Sub-Service codes to filter in the Advanced Payment Search Filter – Service dialog and on the search screen in County Sub-Service filters section. The County Sub-Service number does not display in front of the County Sub-Service description. This will be corrected in a future release.

Healthcare Claiming

REMINDER – Service 604-Adult Protection Investigation & Service Response is no longer claimable effective 01/01/2024 for HCPCS/Modifiers
T2023 U1 – VA/DD-TCM, face-to-face and
T2023 U1 U4 – VA/DD-TCM, telephone
One new claim adjustment code was added to MMIS, and one code changed that SSIS updated to match to MMIS. These codes describe why a claim or service line was paid differently than it was billed, and this appears on the ‘Remittance Advice/Adjustments’ tab of the healthcare claim in SSIS.

MMIS Claim Adjustment Reason Code 306 was added with Description comments:

Type of bill is inconsistent with the patient status. Usage: Refer to the 835 Healthcare Policy Identification Segment (loop 2110 Service Payment Information REF), if present.

MMIS Claim Adjustment Reason Code A1 was updated with Description comments:

Claim/Service denied. At least one Remark Code must be provided (may be comprised of either the NCPDP Reject Reason Code, or Remittance Advice Remark Code that is not an ALERT.)

Usage: Use this code only when a more specific Claim Adjustment Reason Code is not available.

Removed “The following will be added to this definition on 7/1/2023” from the Description comments.

Reports

IV-Eligibility

A new report, ‘Children Approved for Foster Care Candidacy’ has been added to General Reports – Client Data. This report can be used in conjunction with Foster Care Candidacy screens, once agencies are instructed to begin using the Prevention Services or Foster Care Candidacy Eligibility Screens within SSIS.
Currently only users that have the ‘Approve Foster Care Candidacy’ function assigned to their role will be able to view this new report. The need for this function to view/run the report will be removed in a coming release.

Data Integrity Report

The ‘SWNDX Records – Hispanic Code Is Null’ report has been updated to correctly display 10-digit SWNDX IDs.