MBA Operations Policy #3: Funding the State Long Term Care Ombudsman

This content is part of a public comment period. For more information, refer to Minnesota Board on Aging – State Plan on Aging.

Note: We updated content on this page on April 17, 2025. Changed content is indicated with [add] and [delete].

Authority Reference	45 CFR 1321.9(c)(2)(vii) 45 CFR 1324.13(f)
Operating Category	MBA Operations

Policy

1. The MBA must expend at least the amount it spent respectively under Title III [add] ($932,403.00) [end add] and Title VII [add] ($297,211.00) [end add] of the Act for the Ombudsman program in federal fiscal year 2019, as required by the Older Americans Act.

2. The MBA must provide the Ombudsman with verifiable expenditure information for

the annual certification of minimum expenditures and for completion of annual reports.

3. The Office of the Minnesota Long-Term Care Ombudsman determines how to spend and manage both Title III and state appropriations made to support its operation as set forth at 45 CFR 1324.13(f).

Procedures

1. The amount of Title III funding to be spent on the State of Minnesota’s Long-Term Care Ombudsman program shall be deducted from the MBA’s Title III-B allotment for supportive services. This deduction is made after permitted amounts are deducted for MBA (5 percent) and AAA (10 percent) administration. The minimum required funding amount is $932,403.

A. This calculation is based on expenditures recorded in SWIFT, the State of Minnesota’s accounting system, for federal fiscal year 2019. Expenditures are from three expenditure budget financial departments related to direct and indirect costs.

2. The minimum amount of Title VII funding to be used for purposes of funding the State of Minnesota’s Long-Term Care Ombudsman program is $297,211.

A. This calculation is based on expenditures recorded in SWIFT, the State of Minnesota’s accounting system, for federal fiscal year 2019.

3. The MBA provides the Ombudsman’s Office with verifiable expenditures each year in January so the Ombudsman’s Office can complete its reporting through the National Ombudsman Reporting System.

4. The MBA will share the Ombudsman’s reporting to the National Ombudsman Reporting System with AAAs each year after the Ombudsman’s Office submits its report.