Minnesota Minnesota

Combined Manual

Combined Manual


REPORTING CHANGES TO JOB COUNSELOR

ISSUE DATE: 10/2025

MFIP, DWP:
The following changes in a participant's status trigger a message to the job counselor from MAXIS to Workforce One:

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County Transfer. Indicates the county the case was transferred to and from. (SPEC/XFER).

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Disability Status. Indicates a change in the person’s disability status. (STAT/DISA).

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DWP/MFIP Sanction. Indicates a change in the person’s sanction status for MFIP and/or DWP. (STAT/EMPS).

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Employment. Indicates a change in information about the person’s job(s). (STAT/JOBS).

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Employment Services Status. Indicates a change in the person’s ES Status for Employment Services and whether a participant meets the eligibility criteria for Family Stabilization Services (FSS). (STAT/EMPS).

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Household. Indicates any changes to a 2-parent or 1-parent household and/or Emergency Needs Last Used. (ELIG).

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CSR/Review Closure. Indicates that the case has been closed in MAXIS for a missing CSR or Eligibility Review. (ELIG).

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MAXIS Worker. Indicates any change in MAXIS Worker assigned to the case. (SPEC/XFER).

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Non-Citizen. Indicates any change in the immigration status and nationality. (STAT/IMIG).

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Other Personal. Indicates any change in level of education and citizenship. (STAT/MEMI).

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Personal. Indicates any change in name, DOB, Gender, Race, Hispanic/Latino, Language, Alien Registration Number. (STAT/MEMB).

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Phone Number. Indicates any change to the person’s primary phone number. (STAT/ADDR).

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PMI Merge. Indicates a new PMI if the person’s PMI has been merged in MAXIS.

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Privacy. Indicates any change in the person’s privacy level in MAXIS. (PRIV).

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Program. Indicates any change in the program status (pending, active, inactive). begin/end date and/or closure reason. (ELIG).

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Relationship. Indicates any change in the person’s relationship to applicant in MAXIS. (STAT/MEMB).

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Residence. Indicates any change in the person’s residence address and secondary phone. (STAT/ADDR).

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Sanction Count. Indicates any change in the number of sanctions recorded for the whole case and the individual person. (STAT/SANC).

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Self-Employment. Indicates changes in the person’s self-employment. (STAT/BUSI).

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SSN Change. Indicates a new SSN or SSN Verification as it’s changed in MAXIS.

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TANF Months. Indicates any change in the projected 60th month, extension reason or banked months, and the number of months TANF received. (STAT/TIME).


Report any relevant changes to the child care worker using the DWP/MFIP Status Update Form (DHS-3165) (PDF).

In addition, report the following changes to job counselors and child care workers using the DWP/MFIP Status Update Form:

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Notice from the participant of circumstances that indicate good cause for failure to cooperate/comply with program requirements.

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Any other change in status that affects support services, such as amount of child care or transportation provided.


Keep a copy of the DHS-3165 in the case file. The back side of the last sheet of the DHS-3165 lists the type of changes you must report.


SNAP:
Follow MFIP, EXCEPT SNAP E&T uses the Supplemental Nutrition Assistance Program Employment and Training (SNAP E&T) Status Update Form (DHS-3165A) (PDF).


MSA, GA, GRH:
No provisions.
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PREVIOUS REVISIONS

DateNotes
04/2015 Removed WB.  This program was suspended 12/1/14.
04/2013 update Food Support and FS to Supplemental Nutrition Assistance Program (SNAP) and FSET to SNAP E&T throughout. No policy was changed.

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