DHS is in the process of replacing personal care assistance (PCA) and the Consumer Support Grant (CSG) with Community First Services and Supports (CFSS). For more information about this transition, refer to CFSS Manual – Transition from PCA and CSG to CFSS.

DHS must update the Medicaid Management Information System (MMIS) to allow counties/tribal nations to enter a CFSS service agreement (SA). Some fields have minor changes. For more information, refer to DSD MMIS Reference Guide – MMIS transition from PCA and CSG to CFSS.

During the transition from CSG to CFSS, the county/tribal nation follows the instructions below to enter a new SA in MMIS:

Enter a short comment (optional). Comment will appear on the recipient and provider service agreement letters. Only the provider listed in the PROVIDER NAME/NBR field of this line will see the comment.

Enter procedure code T2025 on the CSG line and the FSE line.

CSG with PCA assessment, CSG combined PCA and HCN or HHA

Enter CSG as two lines using procedure code T2025 (CONSUMER SUPPORT GRANT).

Enter only one T2025 line for the county provider when a FSE is not used.

Notice of reduction, notice of termination

Enter CSG notice of reduction as two lines using procedure code T2025 (CONSUMER SUPPORT GRANT).

Enter only one T2025 line for the county provider when a FSE is not used.

Denial of CSG

Enter CSG notice of denial as one line using procedure code T2025 (CONSUMER SUPPORT GRANT).

Tab past the four modifier fields.

Enter the correct dates in MMDDYY format. Line start and end dates for CSG and FSE lines are the same as the AGMT START/END dates on the ASA1 screen.

Enter the requested dollar amount based on the CSG Budget Caps on the CSG and FSE lines.

CSG with PCA assessment

Multiply the monthly CSG budget amount times the number of months on the line.

Notice of reduction, notice of termination

Multiply the current (higher) monthly CSG budget amount times the number of months on the notice of reduction or termination line.

Document the CSG monthly amount on the current SA on the AHC3 screen for DHS reviewer.

Denial of CSG

Leave the REQ TOT AMT field blank.

CSG combined PCA and HCN or HHA

Leave the REQ TOT AMT field blank. DHS adds the correct dollar amount following the medical necessity review where the home care rating is determined.

Enter the provider’s NPI (National Provider Index) number or the UMPI (Unique Minnesota Provider Index) number in the provider number field.

Denial of CSG

Enter the county provider number on the line for denial of CSG following an initial PCA assessment. Counties should use Provider Type 45 (County Human Service Agency), or 61 (County Public Health Nursing Org) provider number for CSG.

Look up a provider number in MMIS

1. Press function key F5 to navigate to the MMIS PROV RECIP KEY – CPRK screen.
2. Type the provider’s name in the PROVIDER NAME LOOKUP, ENTER FULL OR PARTIAL NAME IN LAST, FIRST, MI SEQUENCE: field.
3. Press function key F4 to navigate to the MMIS PROVIDER LIST – PINQ screen in the Provider file.
4. Press F8 to advance to next page of list. Press F7 to return to the previous page of the list.
5. Locate the correct provider and copy the NPI or UMPI number.
6. Press function key F6 once to return to the service agreement.
7. Enter the provider number in the PROV NBR field.

Leave the PROV NAME field blank. MMIS auto-populates this field based on the provider number entered after F9 key is used.

Enter up to 3 reason code(s) when appropriate.

Enter the appropriate reason code to trigger MMIS to add legal notice language to the service agreement letters for notice of reduction, termination or denial of CSG.

View reason code text in MMIS

MMIS adds text associated with a reason code to the service agreement letters.

1. Enter a reason code (three-digit number) in the RSN CD field.
2. Move the cursr over the reason code.
3. Left click to place cursor on the reason code.
4. Press function key F4 to navigate to the MMIS PA/SA RSN TEXT – FPAD screen in the Reference File Application to view text.
5. Press function key F6 one time to return to the ASA3 screen.