The Medicaid Management Information System (MMIS) is a database that stores information for Minnesota Health Care Programs (MHCP). DHS uses data stored in MMIS to help eligible people access needed medical services. MHCP providers submit claims for payment of services to the MMIS system.

MMIS subsystems

MMIS stores entered data in separate areas referred to as application files or subsystems. Each MMIS subsystem performs a specific function and is dependent on data stored in other parts of MMIS.

MMIS main menu

MMIS main menu lists the applications (i.e., subsystems) available based on the security group used to access MMIS. Some of the primary MMIS applications are:

MMIS panels and fields

Each application consists of a series of panels, commonly referred to as screens. The first panel in any application file is the key panel. Workers enter information in key panel fields to tell MMIS what actions they wish to take.

MMIS panels contain fields that display data. Workers enter data in fields. MMIS auto-populates some fields. Information entered in fields must be a valid value. Valid values are specific codes programmed into MMIS. Some MMIS fields are for text entry.

The DHS MMIS security unit grants permission to access MMIS. Counties, DHS, health plans, tribes and other contracted agency staff use MMIS. Access to application files varies based on workers’ business needs.

Each agency has one or more MMIS liaisons to assist workers and supervisors with MMIS-related issues. Workers’ supervisors define the scope of MMIS needs. Liaisons request MMIS access from the DHS MMIS security unit. DHS reviews requests and assigns workers the appropriate permission (i.e., security group or groups) to access MMIS.

Security groups

The DHS MMIS security unit assigns one or more MMIS security groups to a worker based on the worker’s business needs. MMIS security groups:

Workers with an appropriate MMIS security access may view or take specific action on service agreements. Action includes initiative or updating a service agreement. The changes allowed depend on the HCBS program and service agreement type.

Revoking MMIS access

MMIS automatically revokes access when a worker has not accessed MMIS recently. In addition, DHS revokes MMIS access when workers:

Reinstating MMIS access

Workers should contact their agency MMIS liaisons to request reinstatement of MMIS access.

MMIS is a password-protected system that requires a user ID and password to activate a MMIS session. Workers must change their MMIS password every 30 days. Workers must contact their MMIS liaison for help when MMIS access suspends because of a password violation.