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Minnesota Department of Human Services Child Care Assistance Program (CCAP) Policy Manual
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7.27 Schedule Verification- Employment and Education

ISSUE DATE: 12/2017

Verification of employment schedule and/or class schedule is required at application and redetermination for all families. Schedule Reporters must also report and verify when there is a change in activity and when there is a change in schedule. See Chapter 8.3.6 (Reporting types) for more information. The schedule must show the days and times worked or the days and times that classes meet. Schedule verification is not required for job search activities. For the purpose of obtaining schedule verification for parent employment or education, information reported on the application, child care addendum, redetermination form, or change report form does not qualify as verification of schedule.

MFIP/DWP families with an approved Employment Plan

For MFIP or DWP families with an approved Employment Plan, verification of the activity schedule is not required for activities in the Employment Plan IF the job counselor has indicated:

  • · the activity schedule (days and times of the activities) OR
  • · the days and times that child care is needed.
  • If the job counselor has indicated the days and times that child care is needed for activities in the Employment Plan on the MFIP/DWP Employment Services Child Care Request DHS-7054 (PDF), verification of the activity schedule is not required. The job counselor may also use other methods to communicate the activity schedule or days and times that child care is needed.

    Job counselors may indicate the number of hours of child care needed for activities other than employment and education.

    If the job counselor does not indicate the days and time that child care is needed or the activity schedule, the CCAP worker needs to request schedule verification.

    Flexible employment schedules

    For a client with a flexible employment schedule, a statement with the typical days and times worked or the possible days and times worked is allowable. The statement could be written by the job counselor for MFIP/DWP families with an approved Employment Plan, the employer, or the client if proof is not available despite the best efforts of you and the client.

    Once verification of the flexible schedule has been provided:

  • · Clients do not need to report or verify schedule changes that fall within the range reported on the schedule verification of typical or possible days and times worked.
  • · Schedule Reporters must report and verify schedule changes that do not fall within the range reported on the schedule verification of typical or possible days and times worked.
  • · 12 Month Reporters do not need to provide additional information beyond the initial verification of the flexible schedule. See Chapter 8.3.9 (12 Month Reporters).
  • Verification types

    Examples of acceptable verification of schedule include, but are not limited to:

  • · Class schedule with days and times of class, printed from a website.
  • · Statement from the employer with the days and times that the client is scheduled to work. This could be an email from the employer using an employer email address.
  • · Paystub if the days and times worked are listed.
  • · Copy or picture of the schedule that the employer posts to show the days and times that the client is scheduled to work.
  • If proof is not available despite the efforts of you and the client, you may obtain a signed statement from the client with the days and times worked or the days and times that classes meet, attesting to the correctness of the information.

    Self-employment schedule verification

    Business records or a signed statement from the client with the days and times worked can be used to verify self-employment work schedules.

    Failure to provide schedule verification

    Verification of employment schedule and/or class schedule is needed to determine the appropriate number of hours of care to authorize. Verification of employment schedule and/or class schedule is NOT a condition of eligibility. If verification of the employment schedule and/or class schedule is not provided at application or redetermination but all other eligibility requirements are met, the case should be suspended until the schedule verification is received.

    During the 12 month eligibility period, if schedule verification is not received for Schedule Reports, care should be suspended. During the 12 month eligibility, if schedule verification is not received for 12 Month Reporters, the authorization continues until redetermination.

    Legal authority

    Minnesota Statute 119B.095
    Minnesota Rules 3400.0020, subp. 38(b)
    Minnesota Rules 3400.0040, subp. 18
    Minnesota Rules 3400.0110, subp. 3

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