11.6 Community Service: Documenting/Tracking
ISSUE DATE: 09/2020
Workforce One - Community Service
Activity Type in Workforce One.
| Community Service.
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Workforce One Employment Plan Section.
| Uncompensated work.
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TANF Work Participation Rate - Community Service
Core or non-core activity.
| Core.
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How to determine maximum hours for this activity.
| · To determine the hours for any unpaid work activity other than court-mandated community service:· Do the calculation to determine how many hours the Fair Labor Standards Act will allow the participant. For instructions, see 11.12 (Fair Labor Standards).· Ensure that the participant is not exceeding the number of hours identified by the Fair Labor Standards Act calculation.· After 9 months in a community service activity, a participant’s hours are limited to the MFIP benefit amount divided by the rate of pay for people in the same or similar jobs with the same employer. (Determine the hours in the same way as is done for the Fair Labor Standards Act). See 11.12 (Fair Labor Standards).· Count the actual hours for court-mandated community service. Court-mandated community service is not subject to the Federal Fair Labor Standards Act. |
Documentation and Verification - Community Service
Who collects the documentation?
| The employment counselor.
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Which documents meet the requirements?
| · Time sheet.· Similar document.
Case notes that confirm the activity meets MFIP requirements for unpaid work.
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What information needs to be included in the verification?
| · The participant’s name.· Days worked.· Number of hours worked.· Name of worksite supervisor.· Worksite supervisor’s signature and phone number.
If the worksite supervisor has not signed the form and the participant is unable to get that signature:
· Have the participant sign a release of information form.· Contact the worksite to verify that the hours are correct.· Sign the form.· Case note the conversation with the worksite supervisor.
To confirm that the activity meets MFIP requirements, case notes should include how the activity meets a public purpose and how it enhances the person’s employability.
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When is the documentation due?
| · Monthly.· More often if the community service is less than a month long. |
Where should documents be kept for this activity?
| In the participant’s case file.
Follow the County’s or tribe’s human services general records retention schedule.
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Who provides daily supervision?
| The supervisor at the work site. This should be a person the participant reports to at least daily.
Supervision includes: · Developing the participant’s work schedule.· Overseeing that work schedule and assignments.
To avoid any confusion, the Minnesota Department of Human Services recommends that worksites and employment services agencies develop a written agreement about who is providing daily supervision.
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Who or what standard determines acceptable performance?
| The worksite.
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Related Links - Community Service:
· Fair labor Standards: 11.12 (Fair Labor Standards)· No displacement of other paid employees, see 23.27 (Non-Displacement).
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