1 CCAP Manual Table of Contents
ISSUE DATE: 03/2026
Table of Contents
3.7.1 Processing Applications from Families Experiencing Homelessness
3.7.4 Changes During the Application Processing Period
3.7.7 Authorized Activity at Application
3.9 Combined Application Child Care Addendum
4.3.3.5 Mental Health Support for MFIP Child Only Families
4.3.3.6 MFIP Special Circumstances
4.3.9 Transition Year Extension (TYE)
4.3.12 Basic Sliding Fee (BSF)
4.3.12.12 BSF Waiting List Management
4.3.12.15 BSF Portability Pool
4.3.15 MFIP Child Care for Student Parents
4.3.15.6 MFIP Child Care for Student Parents-Subprogram Changes
4.6 CCAP Authorized Activities
4.6.1 Activity Requirements Based on Family Composition
4.6.3 Authorized Activities Within an Employment Plan
4.6.6 Authorized Activities Outside an Employment Plan
4.6.6.3 Job Search at Application or Redetermination
4.6.6.6 Employment Outside of an Employment Plan
4.6.6.9 Education Outside of an Employment Plan
4.6.6.12 Combination of Activities Examples
4.6.6.15 Applicable Minimum Wage
4.6.9 Authorized Activities for Families Experiencing Homelessness
4.9 Cooperation with Child Support
4.9.3 Communication with Child Support
4.9.6 Child Support Good Cause Claim
4.9.9 Child Support Cooperation at Application
4.9.12 Child Support Cooperation at Redetermination
4.9.15 Child Support Cooperation for Families Experiencing Homelessness
4.12.6 Calculating Countable Assets
4.15 Child’s Citizenship and Immigration Status
4.21 Expedited Child Care for Families Experiencing Homelessness
4.21.3 Assisting Families Experiencing Homelessness
4.24.1 Excluded Time Facilities
5.3 Determining the CCAP Family
5.6 CCAP Family – Temporary Absence
5.9 CCAP Family Composition Examples
6.6.1 Individuals with Exempt Earned Income
6.6.3 New Spouse Income policy
6.15.3 Annualizing MFIP Income
6.15.6 Annualizing Self-Employment Income
6.15.9 Annualizing Rental Property Income
6.15.12 Annualizing Farm Income
6.15.15 Annualizing Counted Nonrecurring Income
6.15.18 Annualizing Seasonal and Temporary Income
6.15.21 Annualizing Work Bonuses and Overtime Pay
7.3 Verification – Initial Application
7.3.1 Verification of Families Experiencing Homelessness
7.4 Verification – 12-Month Eligibility Period
7.4.1 Changes Not Requiring Verification
7.4.3 Inconsistent Information
7.6 Verification – Eligibility Redetermination
7.12 Verifying Citizenship and Immigration Status
7.21 Verification – Safe At Home Program
7.24 Verification - State Systems
7.27 Schedule Verification – Employment and Education
7.30 Schedule Information – Child's School Schedule
7.32 Parenting Time/Custody Schedule Information
8.1.3 Changes in Household Composition
8.1.6 Changes in Family Status
8.1.12 Changes in Income or Expenses
8.3.3 Agency Responsibilities for Family Reporting
9 Authorizing Care and Payments
9.1.1 Authorizing Care – Employment
9.1.1.1 Authorizing Care – Self-Employment
9.1.2 Authorizing Care – Students
9.1.3 Authorizing Care-School Release Days
9.1.4 Authorizing Care – Job Search
9.1.5 Authorizing Care – Employment plans
9.1.5.3 Authorizing Care – Sanctions
9.1.6 Authorizing Care – Flexible Schedules
9.1.7 Authorizing care – Combinations of Activities
9.1.9 Authorizing Care – Multiple Providers
9.1.10 Authorizing Care – Switching Providers and Back-up Providers
9.1.12 Weekly Authorization to High Quality Providers
9.1.15 Authorizing Care – Expedited Child Care
9.1.17 Authorizing Care – Mental Health Support for MFIP Child Only Families
9.1.18 Authorizing Care with a Legal Nonlicensed Provider
9.9 Determination of Payment Amounts
9.9.3 Child Care Expenses Paid by Other Sources
9.9.6 Provider Charges and Discounts
9.12 Authorization Changes During the 12-Month Eligibility Period
9.15 Care and Payments for Special Circumstances
9.15.3 Care During Temporary Breaks from Authorized Activities
9.15.9 Care During Child Absences
9.15.16 Higher Rates for Providers Serving Certain Populations
9.15.18 Caring for Sick Children
9.15.21 Children of Child Care Providers
9.15.24 Head Start Full Day Integrated Child Care Programs
9.24.3 Child Care Rates, Registration Fees, Copayments
9.24.6 Age Category Exceptions
9.24.9 Higher Rates for Quality – Accreditation/Credential
9.24.12 Higher Rates for Quality – Parent Aware Rated Providers
10 Redetermination of Eligibility
10.3 When to Re-determine Eligibility
10.6.3 Redetermination Processing - Standards
10.6.6 Approving Eligibility at Redetermination
10.6.10 Redetermination Processing - Reinstatement
11.3 Licensed Child Care Providers
11.3.3 Licensed Child Care Provider – License Closes
11.6 Certified License Exempt Centers
11.6.3 Short-Term Alternative Locations
11.9 Legal Nonlicensed (LNL) Providers
11.9.15 Legal Nonlicensed Providers – Emergency Plans
11.9.18 Legal Nonlicensed Providers – Annual Monitoring
11.27 In-Home Child Care Requests and Provider Information
11.30 Information Sharing
12.1 15-Day Notice Requirements
12.3.3 Approval Notices – Family
12.3.6 Denial Notices – Family
12.3.9 Adverse Action Notices – Family
12.3.12 Termination Notices – Family
12.6.3 Approval Notices – Provider
12.6.6 Adverse Action Notices – Provider
12.6.9 Termination Notices – Provider
12.6.10 Correction Order Notices – Provider
12.6.12 Payment Deduction Required By Law Notices
12.6.15 Re-Determination Due – Provider Notice
12.9 Notice of Overpayment
13.6 Disqualification for Wrongfully Obtaining Assistance – Families
13.6.3 Administrative Disqualification – Families
13.6.6 Entering Disqualification in MEC2 – Families
13.9 Disqualification for Wrongfully Obtaining Child Care Assistance – Providers
13.9.3 Administrative Disqualification – Providers
13.9.6 Entering Disqualifications in MEC2 - Providers
14.3 Responsibility for Overpayment
14.9.3 Voluntary Repayment Agreement
14.9.12 Civil Recovery – Families
14.9.15 Civil Recovery – Providers
15.6 Family and Provider Appeal Rights
15.15 Continuation of Benefits
15.18 Effect of Appeal Decision
16.15 Authorized Activities Comparison Sheet
16.21 Recording Document Received Dates
16.27 Exempt Earned Income Comparison Chart
16.30 At-Home Infant Child Care
16.33 BSF First Quarter Reallocation
16.36 BSF Waiting List Considerations
16.39 BSF Waiting List Reporting
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