DHS abbreviations and acronyms

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AAA(s) Area Agencies on Aging - an agency designated by the Minnesota Board on Aging to administer federal Older Americans Act programs in a multi-county area. There are 14 AAAs in Minnesota.

AA Adoption Assistance - assistance provided to adoptive parents who adopt children with special needs

AAP American Academy of Pediatrics

AASD Adult and Aging Services Division - AASD administers state and federal programs that provide protective services, supportive assistance, and alternative housing arrangements for older persons and vulnerable adults. The division also provides staffing assistance to the Minnesota Board on Aging in the administration of the federal Older Americans Act and state senior nutrition and volunteer programs.

AC Alternative Care (formerly Alternative Care Grants) is a home and community care program to pay for in-home supportive care and services in the home of an elderly individual who is at risk of requiring nursing facility care.

AAFP American Academy of Family Physicians

AAHP American Association of Health Plans

AAHSA American Association Housing with Services

ACF Administration for Children and Families - Division of federal HHS overseeing TANF, child support and child welfare programs

ACS Alternative Community Based Services Waiver - A home and community care program that pays for health care services in the home of an individual with developmental disabilities who was formerly inappropriately placed in a nursing facility. This is a medical assistance program approved by the Centers for Medicare and Medicaid Services (formerly the federal HCFA).

ACT Assertive Community Treatment-Intensive, 24/7 services for people with serious mental illness provided mostly in community settings by multidisciplinary treatment teams.

AD Advanced Directives - Allow persons to determine in advance the kind of medical care they prefer. Includes care power of attorney, "do not resuscitate" (DNR) orders, and other types of legal documents.

ADA Americans with Disabilities Act

ADA American Dental Association

ADC Adult Day Care

ADHD Attention Deficit / Hyperactivity Disorder

ADL Activities of daily living - Tasks essential to performance of routine self-care functions such as dressing, bathing and cooking.

AFC Adult Foster Care

AFDC Aid to Families with Dependent Children - Title IV-A of the Social Security Act enacts this public assistance program that provided monies for low-income families when one parent is absent, incapacitated or unemployed. It has been repealed.

AFDC-EA Aid to Families with Dependent Children-Emergency Assistance - Helps families who face a crisis that will result in destitution if they do not receive immediate financial aid. See above.

AFDC-UP Aid to Families with Dependent Children-Unemployed Parent - In certain circumstances a family can qualify for AFDC if the parent is unemployed. See above.

AFSA Adoption Safe Family Act of 1997 defined and clarified "reasonable efforts" to move children toward adoption or other permanent homes.

AG Attorney General

AGC Ah-Gwah-Ching Center - a DHS-operated nursing home in Walker, Minn.

AHA American Hospital Association

AHCPR Agency for Health Care Policy and Research. AHCPR is responsible for enhancing the quality, appropriateness and effectiveness of health care services.

AIW Automatic Income Withholding - used for collecting child support.

ALD Assisted Listening Device - used by people with a hearing loss to augment communication.

ALHCP Assisted Living Home Care Provider

ALJ Administrative Law Judge

ALOS Average Length of Stay

AL Assisted Living - a service or a group of services customized to meet the needs of an individual living in a qualified setting. Types of services that can be included are supervision of the client, support services, home care aide services, home health-aide like services and home management services. Medication set-ups and insulin draws by a licensed nurse can also be included in the package.

AMA American Medical Association

AMC Association of Minnesota Counties

AMI Alliance for the Mentally Ill of Minnesota

AMRTC Anoka-Metro Regional Treatment Center

APA American Psychiatric Association

APD Advance Planning Document

APEX Alliance for Purchasing Excellence

APHA American Public Health Association

APR Adjusted Payment Rate

APS Alternative Payment System for Nursing Facility Services.

AR Alternative Response. Now called Family Assessment Response.

ARC Arc is an organization that used to known as ARC. It is devoted to promoting and improving supports and services for people with intellectual and developmental disabilities.

ARC Automated Receipt Center — A unit in Financial Management that processes receipts and an imaging function.

ARMHS Adult Rehabilitative Mental Health Services-Services that support people with mental illness in such areas as relapse prevention, transportation, illness management and life skills.

ARW Automated Recurring Withdrawal

ASD Affective Sensory Disorder or Autism Spectrum Disorder

AVATAR The application used by State Operated Services for patient information, patient billing and the Electronic Health Record.

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BBA Federal Balanced Budget Act of 1997

BBS Biennial Budget System

BCBSM Blue Cross/Blue Shield of Minnesota

BEER Beneficiary Earnings & Exchange Record. A monthly income and eligibility verification system (IEVS) exchange between the Social Security Administration and DHS reporting wages.

BHCAG Buyer's Health Care Action Group

BHO Behavioral Health Organization

BI Brain Injured - Individual whose deficits in adaptive behavior or substantial functional limitations are caused by injury to the brain resulting in tissue damage and affecting functional abilities.

BIA Bureau of Indian Affairs

BNDX Beneficiary data exchange. A month IEVS tape exchange between the Social Security Administration and DHS. The report provides information on Title II benefits (RSDI) and Medicare Parts A and B.

BP Benefits Policy

BRHSC Brainerd Regional Human Services Center

BRS Benefit Recovery Section - DHS staff whose function involves recovery of third-party payments for medical services covered by MA, GAMC or MinnesotaCare.

BWG Budget Work Group

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CA Cash Assistance

CAC Community Alternative Care - CAC is a home and community care program that pays for health care services in the home of an individual who requires the level of care of a hospital. This is a medical assistance program approved by the Centers for Medicare and Medicaid Services, formerly the federal HCFA.

CAC Citizens Advisory Council (Alcohol and Other Drug Advisory Committee)

CADI Community Access for Disability Inclusion - CADI is a home and community care program that pays for health care services in the home of an individual who requires the level of care of a nursing facility. This is a medical assistance program approved by the Centers for Medicare and Medicaid Services, formerly the federal HCFA.

CAF Combined Application Form - Application form for public assistance that can be used to apply for the following programs: Minnesota Family Investment Program (MFIP), Medical Assistance (MA), General Assistance (GA), Minnesota Supplemental Aid (MSA), General Assistance Medical Care (GAMC) and food support, formerly called Food Stamps. Applications for MA, GAMC and MinnesotaCare can also be made using the HCAPP.

CAHPS Consumer Assessment of Health Plans. A kit of survey and reporting tools to help consumers and purchasers assess and choose a health plan. The questionnaires were developed by the Agency for Healthcare Research and Quality of the U.S. Department of Health and Human Services.

CAMHA Comprehensive Adult Mental Health Act

CAN Child Abuse and Neglect

CAPTA Child Abuse Prevention and Treatment Act provides federal funding to states in support of prevention, assessment, investigation, prosecution and treatment. CAPTA provides a minimum definition of child abuse and neglect.

CARE Community Addiction Recovery Enterprise is a drug or alcohol rehabilitation center with a primary focus on substance abuse treatment.

CBA Cost Benefit Analysis

CBHH Community behavioral health hospitals-16-bed inpatient acute psychiatric hospital operated by State Operated Services.

CBO Community Based Organization

CBP County-based purchasing

CC Continuing Care

CCAP Child Care Assistance Program - The purpose of the Child Care Assistance Program (CCAP) is to provide financial subsidies to help low-income families pay for child care, so that parents may pursue employment or education leading to employment and that children are well cared for and prepared to enter school ready to learn.

CCE Continuing Care for the Elderly Division - An administrative division at DHS that provides policy development and program administration of facility and community-based services for elderly Minnesotans. It administers nursing facility services and community-based services through the elderly waiver and alternative care programs.

CCPD Continuing Care for Persons with Disabilities

CCDTF Consolidated Chemical Dependency Treatment Fund - Combination of funds used for CD treatment. Combines General Assistance (GA), General Assistance Medical Care (GAMC), Medical Assistance (MA), Regional Treatment Center Chemical Dependency budget, and state and federal grants into one fund. The county assesses the client's need for CD treatment, places the eligible client in a treatment program and uses this consolidated fund to pay for the treatment.

CCMHA Comprehensive Children's Mental Health Act

CCSA Children and Community Services Act

CD Chemical Dependency

CDC Centers for Disease Control and Prevention

CDCS Consumer Directed Community Supports - Consumer Directed Community Supports (CDCS) is a unique service option that gives persons more flexibility and responsibility for directing their services and supports, including hiring and managing direct care staff. CDCS may include services, support and/or items currently available through the MA waivers, as well as additional allowable services that provide needed support to persons.

CDF Children's Defense Fund

CDI Consumer Directed Initiative

CD/MH Chemical Dependency/Mental Health

CE Continuing Education

CFR Code of Federal Regulation

CFR County of Financial Responsibility

CFS Children and Family Services

CH Chemical Health

CHAMPUS Civilian Health & Medical Program of Uniformed Service. CHAMPUS now called TRICARE.

CHAMPVA The Department of Veteran's Affairs Civilian Health & Medical Program. Now called TRICARE

CHCO Children Home Care Option

CHD Chemical Health Division

CHEPP Catastrophic Health Expense Protection Program - A state program to pay catastrophic medical expenses incurred by Minnesota residents. The program has not been funded for several years.

CHIP Children's Health Insurance Plan

CHIPS Child in Need of Protection or Services

CIF Case Information File

CISN Community Integrated Service Network

CM Combined Manual

CMHA Comprehensive Mental Health Act

CMH Children’s Mental Health

CMHC Community Mental Health Center, also Children's Mental Health Collaborative

CMHRS Community Mental Health Reporting System is the primary source for statistics on community mental health services.

CMS Centers for Medicare and Medicaid Services (formerly the Health Care Financing Administration, HCFA)

CMHS Chemical & Mental Health Services

CMV Current Market Value

COA Certificate of Authority - A certificate issued by a state government licensing the operation of a health maintenance organization.

COB Coordination of Benefits - the provision in a contract which applies when a person is covered under more than one group medical program. It requires that payment of benefits will be coordinated by all programs to eliminate over-insurance or duplication of benefits.

COBRA Consolidated Omnibus Budget Reconciliation Act of 1985 [Federal Public Law 99-272.]

COC Certificate of Coverage - A description of the benefits included in a carrier's plan. The certificate is required by state laws and represents the coverage provided under the contract issued to the employer. The certificate is provided to the employee.

COLA Cost of Living Adjustment

COS Court Ordered Services

CPI Consumer Price Index

CPS Child Protection Services

CPT Physician's "Current Procedure Terminology" - A systematic listing and coding of procedures and services performed by physicians.

CQI Community Quality Initiatives - a unit of Continuing Care

CSAP Center for Substance Abuse Prevention

CSAT Center for Substance Abuse Treatment

CSED Child Support Enforcement Division

CSG Consumer Support Grant

CSHCN Children with special health care needs. Those children who have or are at increased risk for chronic physical, developmental, behavioral or emotional conditions and who also require health and related services that extend beyond the type and amount generally required by children. Conditions of risk may be diagnosed disorders; events that occur during prenatal, perinatal or neonatal periods; and environmental conditions such as poverty and family stress.

CSIS Community Services Information System - A computerized social service tracking system designed to provide information on social service caseloads to assist social service agencies in program planning and administration.

CSL Computer Support Liaison - A staff position at DHS to provide technical assistance to programs regarding computers and information technology.

CSMD Community Supports for Minnesotans with Disabilities (is now DSD, Disability Services Division)

CSPD Child Safety and Permanency Division

CSP Community Support Plan

CSPC Child Support Payment Center

C&TC Child and Teen Checkups (see EPSDT)

CTF Children's Trust Fund

CWS Child Welfare Services

CWLA Child Welfare League of America

CW-TCM Child Welfare-Targeted Case Management

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DAC Developmental Achievement Centers - Day training and habilitative services for persons with developmental disabilities.

DASIS Drug and Alcohol Services Information System

DAW Dispense as Written

DD Developmentally Disabled -- Persons diagnosed with developmental disabilities or a related condition who have substantial functional limitations or deficits in adaptive behavior and who manifest these conditions before their 21st birthday.

DD/RC Developmental Disabilities or a Related Condition

DEFRA Deficit Reduction Act of 1984 [Federal Public Law 98-369]

DES Department of Economic Security

DHHS U.S. Department of Health and Human Services

DHHSD Deaf and Hard of Hearing Services Division

DHS Department of Human Services

DME Durable medical equipment

DMIE Demonstration to Maintain Independence and Employment

DOB Date of Birth

DOC Department of Corrections, also Difficulty of Care

DOER Department of Employee Relations

DOF Department of Finance

DOS Date of Service - The date on which health care services were provided to the covered person.

DPA Data Practices Act

DPPD Demonstration Project for People with Disabilities

DPR Drug Price Review

DPW Department of Public Welfare - the name of the department prior to DHS.

DRA Deficit Reduction Act

DRG Diagnosis-Related Group - Classification of procedures used to sort hospital patients by discharge diagnosis into categories that are medically similar and have approximately equivalent lengths of stay. DRGs are used by MA and GAMC.

DSD Disability Services Division

DSM-III-R Diagnostic and Statistical Manual of Mental Disorders, 3rd Edition-Revised - American Psychiatric Association's official manual of mental disorders. Manual contains glossary of descriptions of the diagnostic categories.

DT & H Day Training and Habilitation

DUR Drug Utilization Review

Dx Diagnosis

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EA Emergency Assistance

EAP Employee Assistance Program - Services designed to assist employees, their family members and employers in finding solutions for workplace and personal problems.

EBD Emotional and Behavioral Disorders

EBP Evidence Based Practices - Evidence-Based Practices are effective mental health interventions that are grounded in consistent research evidence. The research is sufficiently specific to permit the assessment of the quality of the practices rendered as well as the outcomes. A core set of interventions has been identified to help persons attain better outcomes in terms of symptoms, functional status, and quality of life. Controlled research on these interventions suggests specific benefits in the areas of relapse and re-hospitalization, housing stability, competitive employment, social functioning, psychotic symptoms, and substance use disorders.

EBT Electronic Benefit Transfer

ED Elderly/Disabled

ED Emergency Department

EDI Electronic Data Interchange

EDMS Electronic Document Management System

EDP Equipment Distribution Program

EDP ElderlyCare Development Partnership - The most recent phase of the program that began as the Seniors Agenda for Independent Living (SAIL) is known as ElderCare Development Partnership. It includes five projects covering 37 counties. These partnerships design and implement local programs consistent with statewide strategies launched by the Long-Term Care Task Force.

EFT Electronic Fund Transfer

EGA Emergency General Assistance

EIC Earned Income Credit - A federal tax credit given to low-income people.

EIS Executive Information System - DHS data warehouse

EIS Eligibility Information System - The Centers for Medicare and Medicaid Services' (formerly the HCFA) term for the system used to determine Medicaid eligibility.

E-MA Emergency Medical Assistance

EMCSS Eastern Minnesota Community Support Services

E-GAMC Emergency General Assistance Medical Care

EMR Electronic Medical Record

EMS Emergency Medical Services

EMSOCS Eastern Minnesota State Operated Services, now known as MSOCS, Minnesota State Operated Community Services

EOMB Explanation of Medical Benefits

EPD Employed Persons with Disabilities - MA option for people with disabilities who are employed.

EPSDT Early and Periodic Screening, Diagnosis and Treatment – A federal program offering screening by medical, dental and other health care experts for possible physical, mental health or developmental problems manifested in an infant or young child enrolled in Medical Assistance or MinnesotaCare Treatment is aimed toward preventing, correcting or ameliorating conditions if found. EPSDT is also known in Minnesota as Child and Teen Checkups or the Child and Teen Checkups Program (see C&TC).

EQRO External Quality Review Organization

ER Emergency Room

ES Employment Services

ESI Employer Subsidized Insurance

ESM Employment Services Manual

EW Elderly Waiver program - DHS operates the EW program under a federal waiver to Minnesota's Medicaid State Plan. The program funds home and community based services for people 65 and older who require the level of medical care provided in a nursing home but choose to reside in the community.

EVS DHS' system to verify enrollees' coverage and eligibility dates under the health care programs.

EZ/EC Empowerment Zone/Enterprise Community (a social service block grant)

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FAMIS Family Assistance Management Information System (generic term for public assistance eligibility systems, such as MAXIS)

FAR Family Assessment Response

FCSS Family Community Support Services - a rehabilitation program

FBD Federal Benefit Disregard

FBR Federal benefit rate which equals the SSI payment rate.

FDA Food and Drug Administration

FFP Federal Financial Participation - Federal monies, matched by state and local monies, which are used to provide for maintenance service needs of eligible individuals. For example, federal monies available through Title XX of the Social Service Act to be used in payment for social services.

FFRTC Fergus Falls Regional Treatment Center

FFS Fee For Service

FFY Federal Fiscal Year - Oct. 1 through Sept. 30. Federal funding is appropriated based on these dates.

FICA Social Security Withholding Tax

FIDM Financial Institution Data Match

FLSA Fair Labor Standards Act

FMD Financial Management Division – now Financial Operations Division

FMLA Family and Medical Leave Act

FNS Food and Nutrition Service - Government unit that works with federally funded nutrition programs. Chief functions are to authorize retailers to accept food support (formerly food stamps), provide Federal Quality Control by monitoring State Quality Control and to oversee the WIC (Women, Infants and Children) nutrition program.

FOD Financial Operations Division

FPF For Profit

FPG Federal Poverty Guidelines

FPL Federal Poverty Level

FQHC Federally Qualified Health Center

FSET Food Stamp Employment Training

FSG Family Support Grant

FSJS Food Stamps Job Search

FTE Full Time Equivalent

FTP File transfer protocol — Software is used to prepare files so that they are properly formatted for FTP process and the same software sends the files from one dedicated address to another.

FY Fiscal Year

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GA General Assistance - State program that provides financial assistance to eligible people who are unable to provide for themselves and dependents. Individuals must meet established criteria of eligibility.

GAD General Anxiety Disorder

GA-EA General Assistance-Emergency Assistance (also known as EGA) - Monies provided to eligible persons in crisis situations which receiving EGA will resolve, provided that the individual is unable to resolve the crisis situation on their own without EGA and that the situation will result in severe hardship for the individual if not resolved. Must be a bonafide emergency.

GAMC General Assistance Medical Care - State-funded health care coverage program for individuals who are either General Assistance recipients or who do not meet the categorical requirements of medical assistance whose financial situation prevents them from affording necessary health care. Typically these are adults under age 65 who are not disabled and are not caring for children.

GAO General Accounting Office

GFA Grant Funding Announcement

GP General Practitioner

GRH Group Residential Housing - GRH is a state-funded income supplement program that pays for room and board costs for low-income persons who have been placed in a licensed or registered setting with which a county human service agency has negotiated a monthly rate.

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HBMH Home Based Mental Health - a mental health rehabilitation program.

HCAF Health Care Access Fund

HCAPP Health care programs application for MA, GAMC and MinnesotaCare.

HCBS Home and Community-Based Services

HCBW Home and Community Based Medicaid Waivers - Waivers to regular medical assistance program that are authorized by state law and approved by the Centers for Medicare and Medicaid Services (formerly the federal Health Care Financing Administration (HCFA)), which allows reimbursement of services not usually covered by Medical Assistance (MA), but will help an individual get the services they need in the community and keep them out of an institution. Includes day program, habilitation services, supported employment program, respite care, SILS and adaptive equipment. This program can serve a limited number of individuals.

HCEA Health Care Eligibility and Access

HCFA Health Care Financing Administration - The former name for the federal umbrella agency for the Medicaid and Medicare programs, an agency of the U.S. Department of Health and Human Services. It has been renamed the Centers for Medicare and Medicaid Services (CMS).

HCO Health Care Operations

HCS Health Care Systems

HCPCS HCFA Common Procedure Coding System

HCPD Health Care Purchasing and Delivery Systems

HEDIS Health Plan Employer Data Information Set. A standardized set of performance measures used to assess the performance of health plans in several areas, including access to care and quality of care. It is sponsored, supported and maintained by the National Committee for Quality Assurance (NCQA).

HIV/AIDS Human Immunodeficiency Virus/Acquired Immunodeficiency Syndrome

HHA Home Health Aide

HHA Home Health Agency - A facility or program licensed, certified or otherwise authorized pursuant to state and federal laws to provide health care services in the home.

HHF Health Insurance Information Form (Benefit Recovery)

HHS U.S. Department of Health and Human Services

HIO Health Insuring Organization - An entity that pays for medical services provided to recipients in exchange for a premium or subscription charges paid by the agency and assumes an underwriting risk.

HIPAA Health Insurance Portability and Accountability Act

HMO Health Maintenance Organization - An organization that provides an agreed-upon set of basic and supplemental health maintenance and treatment services to an enrolled group of persons within a particular geographic area. The HMO is reimbursed for those services through a predetermined, fixed periodic prepayment made by or on behalf of each person or family unit enrolled in the HMO without regard to the amounts of actual services provided.

HOH/HH Hard of Hearing

HR Human Resources

HRF Household Report Form

HRSA Health Resources and Services Administration. HRSA is a component of the US Department of Health and Human Services

HSAC Health Services Advisory Council - An advisory group composed of providers and a consumer representative that advises the department on evidence-based health care benefit and coverage policy for the state’s public health care programs. HSAC’s membership includes medical directors from the health plans that the department contracts with, and DHS’ Medical Director serves as a non-voting member of the Council.

HSMM Health Services and Medical Management Division

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IADL Instrumental Activities of Daily Living

ICD International Classification of Diseases - A recognized manual of diagnoses and diseases.

ICF Intermediate Care Facility - Term is obsolete. Formerly used to identify a facility certified by the state Department of Health to provide, on a regular basis, health-related services to individuals who do not require hospital or skilled nursing facility care, but whose mental or physical condition required above the level of room and board.

ICF/DD Intermediate care facility for persons who are developmentally disabled - Facility certified by the state Department of Health to provide health or rehabilitative services for individuals who are developmentally disable or have related conditions who require active treatment.

ICPC Interstate Compact on Placement of Children

ICU Intensive Care Unit

ICWA Indian Child Welfare Act

IDA Individual Development Account

IDEA Individuals with Disabilities Education Act

IDT Interdisciplinary Team

IEIBTS Intensive Early Intervention Behavior Treatment Services

IEP Individual Education Plan

IEVS Income and eligibility verification system - a set of data exchanges with other state and federal sources that is used to verify income and assets of MA applicants and enrollees.

IHP Individual Habilitation Plan - A detailed plan developed by the county case manager for a person receiving services for developmental disabilities or a related condition, which lists short-term objectives and long-term goals and the methods for achieving the objectives.

IHS Indian Health Services

IIIP Individual Interagency Intervention Plan

ILS Independent Living Service

IMCare Itasca Medical Care

IMD Institution for Mental Diseases - Classification under Medical Assistance (MA) that denotes a hospital, nursing facility or other institution of more than 16 beds that is primarily engaged in providing diagnosis, treatment or care of persons with mental diseases.

IMU Income Maintenance Unit workers

INS Immigration and Naturalization Services - Agency of the U.S. Department of Justice, which enforces federal laws on the entry of noncitizens to the United States and determines who can stay in the country legally.

IOC Issuance Operation Center

IOM Institute Of Medicine

ILS Independent Living Service

IPP Individual Program Plan - A detailed plan developed by a county case manager for a person receiving services for developmental disabilities or a related condition. This is developed prior to the Individual Habilitation Plan and includes assessments, diagnosis, needed services, and annual and long-term goals for the client.

IRB Institutional Review Board

IRS Internal Revenue Service

IRTS Intensive Residential Treatment Services-Facilities with up to 16 beds that provide short-term, intensive 24/7 mental health treatment.

IS Information System

I-SATS Inventory of Substance Abuse Treatment Services

ISP Individual Service Plan

IT Information Technology

ITS Information and Technology Strategies Division

ITP Individual Treatment Plan - A written plan of intervention, treatment and services for a person with mental illness. It is developed by a service provider under the clinical supervision of a mental health professional on the basis of a diagnostic assessment.

IV-A Temporary Assistance to Needy Families (TANF) Title of the Social Security Act

IV-D Child Support Title of the Social Security Act

IV-E Foster Care Title of the Social Security Act

IVR Integrated Voice Response

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JCAHO Joint Commission on Accreditation of Healthcare Organization

JOB Joint Powers Board

JSD Joint System Development (Children & Family Services)

JTPA Job Training Partnership Act

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LACs Local Advisory Council

LAN Local Area Network

LCC Local Coordinating Council

LCP Licensed Clinical Psychologist

LCSW Licensed Clinical Social Worker

LCTS Local collaborative time study is a federal funding source for family service collaboratives and Children’s Mental Health Collaboratives. Time studies statistically measure the percentage of time spent on local activities that help children and families.

LEP Limited English Proficiency

LEPPD Limited English Proficiency Programs Division

LL Legislative liaison

LOC Level of Care

LOC Letter of credit

LOS Length Of Stay

LPN Licensed Practical Nurse

LPR Lawful Permanent Resident - an immigrant legally admitted to the United States under the U.S. Immigration and Nationality Act on a permanent basis.

LSS Lutheran Social Services

LSW Licensed Social Worker

LTC Long Term Care - Medical and social services and supports needed by individuals who, through age or infirmity, need assistance to remain independent.

LTCC Long Term Care Consultation

LTR Lawful Temporary Resident

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MA Medical Assistance (also known as Medicaid or Title XIX of the Social Security Act )

MA-ED Medical Assistance - Elderly Disabled

MA-FC Medical Assistance for Families and Children.

MACMH Minnesota Association for Children's Mental Health

MACMHP Minnesota Association of Community Mental Health Programs

MACSSA Minnesota Association of County Social Service Administrators - formerly referred to as County Directors Association.

MAHA Minnesota Association of Homes for the Aged

MA-EPD Medical Assistance for Employed Persons with Disabilities

MA-FC Medical Assistance for Families and Children

MA-ID Medical Assistance-Identification Card - ID card mailed by the Department of Human Services to an eligible individual to show health care provides that the individual is a Medical Assistance recipient and to provide billing information to the providers.

MAMHRF Minnesota Association of Mental Health Residential Facilities

MAPS Minnesota Accounting and Procurement Systems — MAPS is the statewide government accounting system used to budget and account for all state revenues and expenditures.

MARN Minnesota Adoption Resource Network maintains the State Adoption Exchange, an electronic database that helps match children and prospective adoptive parents. MARN also produces Minnesota's Waiting Children, a publication that lists children who are available for adoption.

MAXIS A master computer system that determines public assistance to Minnesota Family Investment Program, Medical Assistance, General Assistance, food support (formerly Food Stamps), Minnesota Supplemental Aid, eligibility and issues payments for cash and food assistance programs. Originating from the Department of Human Services, this is a statewide system. Not an acronym, but derived from Minnesota ACCESS (ACCESS is the SD system from which MAXIS evolved.).

MBA Minnesota Board of Aging - Established by state statute, composed of 25 governor-appointed members to administer and establish policy relating to the Older Americans Act.

MC Managed Care

MCAMHA Minnesota Comprehensive Adult Mental Health Act [Minnesota Statute 245.461 - 245.486.]

MCCA Medicare Catastrophic Coverage Act of 1988 [Federal Public Law 100-360.]

MCCMHA Minnesota Comprehensive Children's Mental Health Act [Minnesota Statute 245.487 - 245.4888.]

MCDHH Minnesota Commission serving Deaf and Hard of Hearing people

MCHA Minnesota Comprehensive Health Association - A state-operated insurance program for people who otherwise are unable to obtain insurance.

MCHSN Minnesota Children with Special Health Needs

MCO Managed Care Organization

MCT Minnesota Chippewa Tribe

MD Medical Doctor

MDEA Medical/Dental Expense Account

MDH Minnesota Department of Health

MDRC Manpower Development Research Corp. is a nonprofit, nonpartisan research organization. The goal of the organization is to learn what works to improve the well-being of low-income people and therefore enhance the effectiveness of public policies and programs.

MDS Minimum Data Set

MEC² Minnesota Electronic Child Care System

MEED Minnesota Employment and Economic Development Act

METO Minnesota Extended Treatment Options

MFCU Minnesota Fraud Control Unit

MFIP Minnesota Family Investment Program - A program designed to simplify the structure and administration of the public assistance system in Minnesota. The focus is on using existing resources more effectively and efficiently and includes consolidating Temporary Assistance to Families (TANF), Family General Assistance (FGA), and food support (formerly known as food stamps) and to help promote recipients' transition to self-sufficiency.

MH Mental Health

MHA Mental Health Association (of Minnesota)

MHCP Minnesota Health Care Programs.

MHHA Minnesota Health & Housing Alliance (formerly MAHA) - A trade association of primarily nonprofit nursing homes and elderly housing providers.

MI Mentally Ill

MI & D Mentally Ill and dangerous

MMA Minnesota Medical Association

MMIS Medicaid Management Information System - Mechanized claims processing and information retrieval system used by the Medical Assistance program.

MNASAP Minnesota Adoption Support and Preservation provides post-adoption information and support to adoptive families, kinship families, adoption professionals and agencies.

MNCARE MinnesotaCare

MnDHO Minnesota Disability Health Options

MN-ITS Minnesota Information Transfer System

MnSIC Minnesota State Interagency Committee

MOE Maintenance of Effort

MOMA Maltreatment of Minors Act

MOU Memorandum of Understanding

MQC Medicaid Quality Control

MSA Minnesota Supplemental Aid - State program that provides financial assistance to elderly, disabled and blind recipients or Supplemental Security Income (SSI).

MSA Medical Savings Account

MSD Management Services Division

MSH Minnesota Security Hospital

MSHO Minnesota Senior Health Options - A DHS program that combines Medicare and Medicaid financing and acute and long-term care service delivery systems for persons over age 65 who are dually eligible for both Medicare and Medicaid. Formerly known as the Long Term Care Options Project.

MSOCS Minnesota State Operated Community Services

MSOP Minnesota Sex Offender Program, Moose Lake and St. Peter

MSP Mail Service Pharmacies

MSSA Minnesota Social Services Association

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NACAC North American Council on Adoptable Children

NAMI National Alliance for the Mental Ill

NASADAD National Association of State Alcohol and Drug Abuse Directors

NASUA National Association for State Units on Aging

NB New Born

NC Non-Covered

NCCAN National Center on Child Abuse and Neglect

NCHS National Institute of Justice

NDC National Drug Code - A national classification system for identification of drugs. Similar to the Universal Product Code (UPC)

NF Nursing Facility - An institution, certified by the state Department of Health to provide skilled nursing care.

NFRPD Nursing Facility Rates and Policy Division

NPF Non Profit

NIAAA National Institute on Alcohol Abuse and Alcoholism

NICHD National Institute for Child Health and Human Development

NIDA National Institute on Drug Abuse

NIH National Institutes of Health

NIJ National Institute of Justice

NIMH National Institute of Mental Health

NOA Notice of Action

NOAA Notice of Agency/Adverse Action

NP Nurse Practitioner

NPI National Provider Identifier

NSAF National Survey of America's Families

N-SSATS National Survey of Substance Abuse Treatment Services

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OAH Office of Administrative Hearings

OAS Office of Applied Studies

OASDI Old age, Survivors and Disability Insurance (Social Security or RSDI.)

OBRA Omnibus Budget Reconciliation Act of 1981 [Federal Laws: OBRA 1987 (Public Law 100-203), OBRA 1989 (Public Law 101-239), and OBRA 1990 (Public Law 101-5080) and OBRA 1993 (Public Law 103-66).]

OCSE Office of Child Support Enforcement - starts at the federal level, operation on the state, county and local level, seeks to enforce payment of delinquent child support payments from the noncustodial parent.

OEP Open Enrollment Period

OIG Office of Inspector General

OJT On the job training

OLA Office of Legislative Auditor

OMB Office of Management and Budget - Federal agency of the Executive Office of the President's Office of Administration. Also stands for the Office of Management of Budget at DHS, which is part of the Finance and Management Operations administration.

ONDCP Office of National Drug Control Policy

OOA Out Of Area - Coverage for treatment obtained by a covered person outside the network service area

OOPs Out-Of-Pocket costs/expenses - The portion of payments for health services required to be paid by the enrollee, including copayments, coinsurance and deductibles.

OS Operating System

OSA Office of State Auditor

OSHA Occupational Safety and Health Administration

OT Occupational Therapy/Therapist

OTC Over The Counter

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PA Prior Authorization - Method of authorizing Medical Assistance or General Assistance Medical Care coverage of certain restricted health care services. DHS administers PA system.

PA Physician's Assistant

PACE Program of All-inclusive Care of the Elderly

PAID Program Assessment and Integrity Division

PAS Preadmission Screening - Program that screens an individual before entering a nursing facility - screening outcome recommends nursing facility care or home care if applicable.

PASARR Preadmission Screening/Annual Resident Review

PASS Plan to achieve self support

PBC Performance Based Contracting

PCA Personal Care Assistant

PCD Partnership for Child Development

PCN Primary Care Network - A group of primary care physicians who have joined together to share the risk of providing care to their patients who are covered by a given health plan

PCP Primary Care Physician - A physician whose practice is devoted primary to internal medicine, family/general practice and pediatrics

PCCM Primary Care Case Manager

PCP Person-Centered Planning - A process focusing on the person and what he or she wants for the future.

PCPO Personal Care Provider Organization

PCUR Primary Care Utilization Review

PDN Private Duty Nursing

PDP Prescription Drug Program

PERM Payment Error Rate Measurement

PGAMC Prepaid General Assistance Medical Care

PHP Prepaid Health Plan

PHN Public Health Nurse

PIP Practice/Physician Incentive Program

PMAP Prepaid Medical Assistance Program

PMUC Psychotropic Medication Monitoring Checklist - This checklist is part of the psychotropic online manual that the department has made available to licensed providers supporting persons with developmental disabilities or related conditions. 

PME Person Months Eligible

PMI Person Master Index - a unique identification number that MAXIS assigns to each person

PMPM Per Member Per Month

PMPY Per Member Per Year

PMQI Performance Measurement & Quality Improvement

PMR Person Months Receiving

PO Purchase Order

POMS Program Operations Manual System -- Social Security Administration's policy manual for its programs including SSI.

POS Point of Sale or Point of Service

PPO Preferred Provider Organization - A program in which contracts are established with providers of medical care. Providers under such contracts are referred to as preferred providers

PPS Prospective Payment System -- Payment system in which the payments are not retroactively settled but are paid under a fixed fee schedule.

PRISM Minnesota's automated system for the establishment & enforcement of child support and medical support.

PRD Provider Relations Division

PRO Peer Review Organization - A circle review system in which professionals workings in the field review the work performance of other professionals working in the field. Monitoring is done by peers, rather than the state.

PRWORA Personal Responsibility and Work Opportunity Reconciliation Act

PSD Purchasing & Service Delivery

PsyD Doctor of Psychology

PT Physical Therapy

PTE Pathways to Employment

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QA Quality Assurance

QC Quality Control - Federal and state system of monitoring accuracy of medical assistance and food support eligibility determination.

QI Qualified Individual - a person eligible for payment of all or part of the Medicare Part B payment by the MA program. The person does not have to be eligible for MA.

QI or CQI Quality Improvement or Continuous Quality Improvement - Service design that uses continuous feedback to improve effectiveness and/or efficiency.

QM Quality Management

QMB Qualified Medicare Beneficiary - An individual who is entitled to Medicare Part A, whose income is below 100 percent of the federal poverty guideline and whose assets are below two times the SSI asset limit. This is a medical assistance (MA) category of eligibility, which entitles the QMB to MA coverage of Medicare cost-sharing.

QDDP Qualified Developmental Disability Professional - A person qualified to work as an expert with persons with developmental disabilities or related conditions as defined in the Code of Federal Regulations: persons with a four-year college degree in an area related to developmental disabilities and who has a minimum of one year of experience working in that field.

QWD Qualified working Disabled adult - a person eligible for payment of Medicare Part A premium by the MA program. The person cannot receive MA or QMB benefits.

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R&F Reports and Forecasts Division, part of the Finance and Management Operations administration

RCA Relative Custody Assistance - payment to assist relatives who are caring for related children under a court order issued under a Child in Need of Protection or Services petition.

RCA Refugee Cash Assistance - a program that provides financial help to refugees ineligible for both MFIP and SSI.

RFI Request for Information

RFP Request for Proposal - A formal notification that funds are available and invitation to service providers to submit grant proposals.

RFUJ Recipient Families United for Justice - St. Cloud and Central

RMA Refugee Medical Assistance - Medical Assistance available to persons newly arrived in the United States as refugees from another country.

RMS Random Moment Time Study

RN Registered Nurse

ROP Recognition of Parentage - a form that serves as acknowledgment of paternity.

RRP Refugee Resettlement Program - Program of cash, medical and support services provided as assistance to refugees under the Refugee Act.

RRS Regional Resource Specialist

RSC Regional Services Center for Deaf and Hard of Hearing People - Minnesota has eight Regional Service Centers in different areas of the state; all of which provide regional consultants, interpreters and telephone equipment distribution program staff.

RSDI Retirement, Survivors, Disability Insurance - Social Security entitlement under Title II of the Social Security Act.

RSS Regional Services Specialist - An expert in the area of developmental disabilities, who authorizes home and community-based services under the case managers in-service provision, and acts as a liaison between the county and the state in a given area of the state.

RTC Regional Treatment Center - A state-operated institutional facility providing 24-hour a day care and treatment for persons diagnosed as mentally ill or chemically dependent. Formerly known as state hospitals.

Rule 1 Licensure of family foster care and group family foster care.

Rule 2 Licensure of family child care facilities.

Rule 3 Licensure of child care centers.

Rule 4 Licensure of private agencies that provide foster care and adoption services.

Rule 5 Licensure of residential treatment programs for children with severe emotional disturbance and shelter services.

Rule 6 Maternity shelters

Rule 8 Licensure of group homes for children.

Rule 9 Day care and residential programs licensing fees. See Minnesota Statues and Rules, Chapter 245A.10

Rule 12 Sets standards for grant applications, approval of applications, allocation of grants and maintenance of service and financial records. The grants are for residential services for adult mentally ill persons.

Rule 13 Licensing functions of county and private agencies related to family child care, adult foster care and child foster care.

Rule 15 Standards for family community support services for children with severe emotional disturbance and their families

Rule 16 Use of electroconvulsive therapy and referrals for psychosurgery for persons residing in state facilities.

Rule 17 This rule does not exist anymore. See Minnesota Statues and Rules, Chapter 245A

Rule 18 This rule does not exist anymore. See Minnesota Statues and Rules, Chapter 245B

Rule 20 Grants for providing semi-independent living services for persons with developmental disabilities

Rule 24 Rules to govern implementation of the chemical dependency consolidated treatment fund

Rule 25 Establishes criteria for the appropriate level of chemical dependency care for public assistance recipients

Rule 26 Licensure of the Minnesota Sexual Psychopathic Personality Treatment Center

Rule 27 Determining reimbursement for cost of care of patients in state facilities.

Rule 28 Community mental health services

Rule 29 Standards for mental health centers and clinics for insurance reimbursement.

Rule 30 Training and habilitation reimbursement procedures for ICFs/MR

Rule 32 Licensure of detoxification programs

Rule 34 This rule does not exist anymore. See Minnesota Statues and Rules, Chapter 245B

Rule 35 Licensure of residential chemical dependency rehabilitation programs.

Rule 36 Licensing of residential facilities for adults with mental illness.

Rule 38 This rule does not exist anymore. See Minnesota Statues and Rules, Chapter 245B

Rule 40 Use of aversive and deprivation procedures in facilities serving persons with developmental disabilities or related conditions.

Rule 41 Funding and administration of home and community-based services

Rule 42 This rule does not exist anymore. See Minnesota Statues and Rules, Chapter 245B

Rule 43 Licensure of outpatient chemical dependency treatment programs.

Rule 45 Medical care surcharge

Rule 47 Medical Assistance eligibility policy and provider services.

Rule 48 Hospital admission certification

Rule 50 Payment rate determination.

Rule 53 Determination of payment rates for intermediate care facilities for persons with developmental disabilities.

Rule 54 MA and GAMC Payments to Hospitals for Inpatient Services

Rule 55 General Assistance (GA)

Rule 56 Commissioner's Consent to Lump Sum Paternity Suit Settlements

Rule 61 Child and Teen Checkups -- formerly Early and Periodic Screening, Diagnosis and Treatment (EPSDT)

Rule 62 Prepaid Medical Assistance Project

Rule 64 Surveillance and Integrity Review System

Rule 68 Conditions for MA and GAMC reimbursement

Rule 70 Community alternatives for chronically ill individuals under age 65

Rule 71 Community alternatives for disabled individuals under age 65

Rule 74 Determining statewide Medical Assistance hourly payment amount for case management services for persons with serious and persistent mental illness and children with severe emotional disturbance.

Rule 78 Grants for community-based mental health services for children with severe emotional disturbance and their families and adults with serious and persistent mental illness.

Rule 79 Mental health case management services

Rule 80 Licensure of residential facilities and services for the physically handicapped.

Rule 82 Compulsive gambling assessments for certain offenders.

Rule 100 Administration of MinnesotaCare

Rule 101 Provider participation in public assistance programs

Rule 160 Administration of community social services

Rule 161 Interstate placement of children for foster care or adoption.

Rule 162 Parental fees for children in 24-hour out-of-home care

Rule 163 Title IV-E funding allocation

Rule 171 Children under state guardianship in need of protection or services.

Rule 175 Public guardianship for adults with developmental disabilities

Rule 185 Case management services to persons with developmental disabilities or related conditions

Rule 186 Special needs rate exception for very dependent persons with special needs

Rule 195 Senior companion program

Rule 200 Adoption

Rule 203/51 Administration of adult foster care services and licensure of adult foster homes.

Rule 204 Foster care for children.

Rule 205 State goal for number of children in foster care

Rule 206 Homemaking services

Rule 207 Protective services for children

Rule 221 Protective services to vulnerable adults.

Rule 222 Services to mothers and pregnant women.

Rule 223 Licensure of adult day care programs.

Rules 490-841 Merit System

RUM Refugee Unaccompanied Minor - A person under 18 years old who entered the United States in refugee status unaccompanied by a parent and not destined to be with an adult. The program contracts with Lutheran Social Services and Catholic Charities and provides funding to counties to provide social services to refugee unaccompanied minors.

RWJ Robert Wood Johnson Foundation

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SAIL Seniors’ Agenda for Independent Living – See EDP.

SAMHSA Substance Abuse and Mental Health Services Administration

SA-PSNF Statewide average payment rate for nursing facilities. Used in computing a MA penalty period for uncompensated transfers of assets.

SAVE Systematic Alien Verification Entitlements

SCC State Coordinating Council

SCCARA Area Recipient Alliance

SCHIP State Children's Health Insurance Program. Allows states to establish a state-designed program, to expand their Medicaid program, or to use a combination of these approaches to provide health insurance to low-income children.

SD Standard Deviation

SDA Service Delivery Areas

SDXS/SDXI State Data Exchange reports - a monthly IEVS tape exchange between social security administration and SH. It includes information on the SSI grant and income and asset information SSA uses to compute the grant.

SE Standard Error

SED Serious Emotional Disturbance

SELF Support for emancipation and living functionally is a program to help older adolescents in substitute care transition to independent living.

SEMA4 The payroll, human resources and benefits system developed and supported by the departments of Finance and Employee Relations.

SEP Supported Employment Program - A program to assist a developmentally disabled (DD) person to keep a job with support from a program that includes a job coach, social workers and staff knowledgeable in working with individuals with DD.

SES SocioEconomic Status

SFY State Fiscal Year

SGA Substantial Gainful Activity - Term used by the SSI program to mean work activity that involves significant physical or mental activities done for pay or profit.

SHCN Special health care need

SILS Semi-Independent Living Services - A residential program for developmentally disabled adults in which they can live semi-independently, such as in an apartment with a roommate, with follow-along services to help the client live as "normal" a life as possible.

SIRS Surveillance & Integrity Review Section

SIS Special Income Standard

SLMB Specified Low-Income Medicare Beneficiary – SLBMs are Medicare beneficiaries with resources like qualified Medicare beneficiaries, yet with incomes that are higher – but still less than 120 percent of the federal poverty level. For SLMBs, the Medicaid program only pays the Supplementary medical Insurance (SMI) premiums.

SMC Systems Management Center

SMRT State Medical Review Team - determines disability status using Social Security Administration criteria.

SMHAC State Mental Health Advisory Council - Established by state statute (M.S. 245.697); composed of 30 members appointed by the governor to advise the governor, the Legislature and the Department of Human Services on policies, programs and services to persons with mental illness.

SMI Supplemental Medical Insurance. Part B of the Medicare program.

SMI/CAP Shared Master Index and Common Access Protocols

SMT Senior Management Team

SNAP Supplemental Nutrition Assistance Program

SNF Skilled Nursing Facility - Facility certified by the state Department of Health to provide on a daily, inpatient v\basis health-related services as defined by Medicare.

SNO Shelter Needy Option

SNSA Supplemental Nursing Services Agency

SNV Skilled Nursing Visit

SOBRA Second Omnibus Reconciliation Act of 1986

SOCS State Operated Community Services - Community ICFs/MR facilities with fewer than six beds that are operated by the Department of Human Services.

SOS State Operated Services

SOSS State Operated Services Support

SPA State Plan Amendment

SPMI Serious and Persistent Mental Illness

SPRTC St. Peter Regional Treatment Center

SRU A unit of staff within the Benefit Recovery Section with collections as its primary responsibility.

SSA Social Security Administration, also Social Security Act

SSI Supplemental Security Income - Federal program that provides a monthly grant to qualified aged, blind and disabled individuals under Title XVI of the Social Security Act to help pay their living expenses.

SSIS Social Service Information System - a statewide electronic record system.

SSO Second Surgical Opinion

SSTS Social Services Time Study - A federally approved method of allocating social service costs of administering Title IV-E and Medical Assistance.

ST Speech Therapist

SURS Survey and Utilization Reviews (now SIRS, Surveillance and Integrity Review)

SW Social Worker

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TACIP Telephone Access for Communicating with Hearing Impaired Persons

TANF Temporary Assistance for Needy Families (A federal block grant to states that replaced AFDC, implemented in Minnesota as MFIP)

TAP Telephone Assistance Plan

TBI Traumatic Brain Injury

TDD Telephone Device for the Deaf

TEDS Treatment Episode Data Set

TEFRA Tax Equity and Fiscal Responsibility Act of 1962 - Federal Public Law 97-248. This term is also commonly used to describe the optional medical assistance (MA) category of eligibility enacted under TEFRA Subs. 134 for disabled children who require a level of care of an institutional setting and who, if they lived in an institution, would be MA eligible but for whom care at home is less expensive for the MA program.

TES Transition to Economic Stability

TIP Food Stamp Targeted Intervention Project

TITLE I OAA (Old Age Assistance)

TITLE III Older Americans Act - Funds for community services for older people: congregate dining, home-delivered meals, etc.

TITLE IV-A Section of the Social Security Act that provides block grants to states for Temporary Assistance for Needy Families (Implemented in Minnesota as the Minnesota Family Investment Program)

TITLE IV-B Section of Social Security Act that provides funding and standards for establishing, extending and strengthening child welfare services.

TITLE IV-D Child Support Enforcement

TITLE IV-E Part of the Social Security Act that funds the Foster Care Eligibility Reimbursement Program

TITLE V Maternal and Child Health - Services to Children with Handicaps Section of the Social Security Act of 1939, which provides for maintaining, promoting, planning and evaluating maternal and child health. Provides health care services to low-income women and children.

TITLE X Aid to the Blind

TITLE XI Demonstration Grants - Section of the Social Security Act used to fund demonstration projects to prove the feasibility of a social service program or service before it is fully funded.

TITLE XVI SSI (Supplemental Security Income) - the federal cash program for aged, blind and disabled persons.


TITLE XIX Medicaid

TITLE XX Federal Social Services Program


TPL Third Party Liability

TPP Third Party Processor

TPR Termination of Parental Rights - Any action resulting in the termination of the parent-child relationship under Minnesota Statutes, section 260.221.

TQM Total Quality Management

TRICARE Military Health Plan. Formerly CHAMPUS/CHAMPVA

TSFC Therapeutic Support for Foster Care - a rehabilitation program.

TSL Technical Service Liaison

TSS Transition Support Systems

TTY Teletypewriter for the Deaf

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UBEN Reemployment Insurance Data


UCR Usual, Customary and Reasonable - Health care providers' charge to the general public for a service.

UCR Uniform Crime Reports

UFDS Uniform Facility Data Set

UIFSA Uniform Interstate Family Support Act

UM Utilization Management - A process of integrating review and case management of services in a cooperative effort with other parties, including patients, employers, providers and payors.

UR Utilization Review - A formal assessment of the medical necessity, efficiency and/or appropriateness of health care services and treatment plans on a prospective, concurrent or retrospective basis.

URAC Utilization Review Accreditation Commissioner

USDA United States Department of Agriculture

USP United States Plarmacopoeia

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VA Veterans Administration or Vulnerable Adult

VAA Vulnerable Adult Act

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WEF Waiver Eligibility File - Computerized case information file that maintains information on eligibility for home and community based services.

WHO World Health Organization

WIC Women, Infants and Children Program - Supplemental food program for nutritionally at-risk pregnant or nursing women, infants and children to age 6.

WIS Welfare Information System - Computerized case information file which maintains eligibility information for the various public assistance programs.

WRTC Willmar Regional Treatment Center

WUV Netherlands' act - WUV is a Dutch acronym for payments the Dutch government makes under the Netherlands' Act on benefits for victims of persecution 1940-1945.

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YTD Year to Date

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