The screening process is a case manager/service coordinator responsibility. Case management services for persons with developmental disabilities or related conditions (Rule 185) are a county social services agency responsibility as set forth in Minn. R. 9525.0004 to 9525.0036.

Familiarity with the content of Rule 185, other Minnesota rules governing services for persons with developmental disabilities or related conditions and relevant instructional and informational manuals and bulletins from the Department are necessary to use of the DD Screening Document and codebook.

Before the screening team is convened:

1. Begin to enter information on the DD Screening Document.
2. Gather information before the meeting to help move the meeting along smoothly. For example, finding out at the meeting that a person needs a guardian stops the process and delays needed services/supports available to the person. DSD has prepared tools that can assist you in this process:

Case managers/service coordinators must convene screening teams to evaluate level of care needed by people whenever people:

Case managers/service coordinators are responsible to:

1. Notify members of the screening team, including the person's advocate, if any, of the screening date and time.

2. Schedule screening meetings at a time and place that ensures the participation of all screening team members.

3. Prior to completing the DD Screening Document, explain to people and their legal representatives, if any, the following:

Remember to complete the DD Screening Document based on assessment information and not on team consensus.

Case managers/service coordinators must:

1. Convene screening teams within:

2. Complete DD Screening Documents.

3. Submit completed documents for approval through the Medicaid Management Information System within 90 days of the date of the screening meeting or MMIS will reject the screening document.

4. If rejected, screening teams need to reconvene.

DHS reviews DD Screening Documents within 10 working days of receiving the document.

Use the screening process when people with a diagnosis of developmental disabilities are the subject of commitment proceedings. Minn. Stat. §253B.097

Screening teams: