Minnesota Minnesota

DWRS Cost Reporting Tool Instruction Manual

DWRS Cost Reporting Tool Instruction Manual

Vehicles

Page posted: 2/12/21

This section of the cost report asks the cost report preparer to itemize all vehicles owned by the organization and include specific information related to each vehicle’s use.

Category

Instructions

Vehicle information

For each vehicle the organization used, at least in part, for DWRS service delivery or administration, provide all the following information:

  • · Date of acquisition.
  • · Date of disposal (if disposed of during the reporting period).
  • · Year.
  • · Make.
  • · Model.
  • · Lift equipped (if applicable).
  • · Estimated cost of modification (if applicable).
  • · Primary county/tribal nation of service (i.e., the county/tribal nation in which the vehicle is used the majority of time).
  • · Total miles driven during year.

    • Do not include vehicles that are not associated with DWRS service delivery or administration.

    Day training and habilitation

    For each vehicle, allocate the percentage of total miles attributed to day training and habilitation (DT&H) services when transporting:

  • · One person receiving services/passenger.
  • · Multiple people receiving services/passengers (i.e., two or more).
  • · No people receiving services/passengers.

    • Also, provide the average number of trips per day with one passenger and with more than one passenger.

    All other services and usage

    For each vehicle, provide the percentage of miles attributed to transportation outside of DT&H services. This includes all other usage, as well as administrative and support purposes.

    % of miles allocated

    The total allocations calculate automatically and should equal 100%.

    Next step

    Next, review general administrative costs and cost allocation.

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