Page posted: 7/13/05
Page reviewed: 11/18/16
Page updated: 9/10/18
Changes to the housing access coordination (HAC) waiver service launched July 1, 2016. The changes are based on the successful outcomes of the Housing Access Services (HAS) grant. Since fall 2009, more than 1,700 people have used HAS to move from licensed or unlicensed settings to homes of their own that are not owned, leased, or controlled by disability services providers.
The HAS grant program is still available. For more information, see The Arc of Minnesota – Housing access services.
Housing access coordination (HAC): A waiver service that helps a person plan for, find and move to his/her own home. It is a pay-for-performance, person-centered service that pays for staff assistance based on the results achieved. A provider is reimbursed for actual time spent helping a person get housing.
A person is eligible to receive housing access coordination if he or she is enrolled on one of following waivers:
A person can use housing access coordination to move to his or her own home from any of the following settings:
A person’s own home is a setting that he or she owns, rents or leases that is not operated, owned or leased by a provider of services or supports. The person has full control of his/her housing and choice of service provider.
Housing access coordination is delivered in four stages:
Each of the stages includes various supports. The four stages must be delivered in order.
The first three stages—plan, find and move—include no more than 50 hours (200 units) each. The last stage—follow-up—includes no more than 50 hours (200 units) per year after a move is complete.
50 hours (200 units)
The plan stage may include:
50 hours (200 units)
The find stage may include:
50 hours (200 units)
The move stage includes arrangements to:
50 hours (200 units) per year
The follow-up stage is intended to help the person keep his or her home and may include:
Housing access coordination does not cover:
The transitional service, when used in conjunction with housing access coordination, can be used only for deposits, household goods and moving expenses.
A person may change his or her housing access coordination provider at any time.
The home found through this service must be in the same housing market used by the general public.
Provider standards and qualifications
Housing access coordination is a DHS enrollment-required service. For more information, see CBSM – Waiver/AC service provider overview.
To deliver and bill for housing access coordination, a provider agency and its staff need to complete the free, online training available on DHS TrainLink. The training includes information about how to:
Evidence of the provider’s completion of this training is required to enroll with MHCP.
A housing access coordination provider must ensure:
A housing access coordination provider must also ensure all staff:
For more information, see Housing Access Coordination Providers Applicant Assurance Statement, DHS-6189L (PDF).
Authorization, rates and billing
The four stages should be authorized and billed for in order. For example, once units are authorized and billed for in the find stage, units should not be authorized or billed for in the plan stage.
The lead agency may choose to authorize the:
• Move stage only after a lease is signed
• Follow-up stage only after the person has moved to a home of his/her own that is not owned, leased or controlled by a disability services provider.
See Housing Access Coordination (HAC) Service Authorization and Billing, DHS-6128A (PDF) for a chart of this information.
The lead agency may ask DHS to authorize up to an additional 50 hours in the plan and find stages for a person who has one or more of the following:
To request DHS authorization, complete and submit Housing Access Coordination (HAC) Exception Request, DHS-6218 (PDF) according to the directions on the form.
More than one move in less than eight months
If the lead agency authorizes an additional move for a person less than eight months after he or she relocates, MMIS will trigger a suspended edit so DHS can review. DHS will approve the authorization if a person:
Procedure code and modifiers
For procedure codes and modifiers, see Long-Term Services and Supports Service Rate Limits, DHS-3945 (PDF).
Housing access coordination is a framework service. The lead agency uses the Rate Management System (RMS) to determine rates. For more information, see CBSM – Rate Management System.
If the person does not enroll on the BI, CAC, CADI or DD waiver for an unforeseen reason (i.e., death or a significant change in condition), the lead agency may request reimbursement for expense(s) it incurred in anticipation of the person enrolling.
See CBSM — Waiver/AC reimbursement for unforeseen circumstances for more information.
Managed care organization (MCO)
If the person receives or was receiving services through an MCO, the lead agency contacts the specific MCO about the procedures it needs to follow for reimbursement. An MCO cannot request reimbursement from DHS under unforeseen circumstances.
Housing Access Coordination (HAC) Exception Request, DHS-6218 (PDF)
CBSM – Transitional services (BI, CAC, CADI, DD)