Managing Owners and Authorized Persons

Revised: January 2, 2020

Pursuant to federal law, Minnesota Health Care Programs (MHCP) requires enrolling providers to disclose ownership and controlling interest in their business entity. This section allows MHCP to collect the required ownership and managing interest information as part of your enrollment with us.

Below are the steps for adding owners or authorized persons or businesses or updating existing owners, authorized persons or businesses. If you need to make multiple changes or add multiple owners or authorized persons, you only need to make one global request.

A video that walks you through the steps for adding owners or authorized persons is located at the following link.

· Introduction to Owners and Authorized Persons in the MPSE Portal

Do not submit your request until you have added and updated all of the owner and authorized person information necessary. Failure to ensure all items are added and updated could cause delays in processing. You can always add a note to the record to further explain any details of the change that is occurring.

Adding an Owner or Authorized Person or Business

Steps:

Step 1. Click Create a New Request.

Step 2. Select the request type: Global request.

Step 3. Enter the effective date of your request in the Request Effective Date box.

Step 4. Click Continue.

Step 5. From the Right Side Navigation bar, click Owners/Authorized Persons.

· Select one of the following links to update the record specific to your situation.

· Adding an owner or authorized person

· Updating an existing owner or authorized person

· Adding an owner or authorized business

· Updating an existing owner or authorized business

Step 6. Click Add a Person.

Step 7. Type the owner or authorized person’s First Name, Middle Name, and Last Name. If this person does not have a middle name, select the Check if no Middle Name box.

7.1. Click Continue.

Step 8. Click Add a Role Type.

8.1. Select a Role Type from the dropdown list (Individuals can have more than one role type. Select all of the role types that apply to that individual).

8.2. Click Continue.

8.3. Complete the Owner/Authorized Person Role Information section on this page. The required information for each owner or authorized person will vary depending on the selected role type.

8.4. Click Continue.

· Repeat steps 8 through 8.4 to add additional roles, if necessary.

8.5. On the Manage Owner/Authorized Person Roles page, click Continue.

Step 9. Complete the required information on the Manage Owner/Authorized Person Detail page.

9.1. Complete the Owner/Authorized Person Detail section on this page. The information required to be disclosed for each owner or authorized person will vary depending on their selected role type.

9.2. Complete the Residential Address section on this page. (If this person’s only selected role type is Credentialing Contact this section will not appear. Credentialing Contacts are not required to disclose their residential address).

9.3. Complete the Relationship Information section on this page, if applicable.

9.4. Click Continue.

Step 10. To add information on Training Courses that an owner or authorized person has completed, follow the steps listed below. If you do not have an existing enrollment record that requires owners and authorized persons to complete training courses, the page below will not appear and you can skip to step 11. If this individual did not complete a training course, skip to step 10.5.

· On the Manage Owner/Authorized Person Training Courses page, click Add a Course.

10.1. Select a Course Name from the drop-down list.

10.2. Click Continue.

10.3. Complete the Owners/Authorized Person Training Course Information section on this page.

10.4. Click Continue.

· Repeat steps 10 through 10.4 to add additional training courses, if applicable.

10.5. On the Manage Owner/Authorized Person Training Courses page, click Continue.

Step 11. Click Add a Background Study Type. If your owner or authorized person is not required to complete a background study, skip to step 11.5.

Select a Background Study Type from the drop-down list.

11.1. Click Continue.

11.2. Complete the Owner/Authorized Person Background Study Information section on this page.

11.3. Click Continue.

11.4. On the Manage Owner/Authorized Person Background Studies page, click Continue.

Step 12. If you are a PCA provider and own, lease or manage residential properties that could be or are used for providing home care services, click Add a Residential Property. If not applicable, skip to step 12.4.

12.1. Complete the Owner/Authorized Person or Business Residential Property page.

12.2. Click Continue.

· Repeat steps 12 through 12.2 to add additional residential properties, if applicable.

12.1. On the Owner/Authorized Person or Business Residential Properties page, click Continue.

· Repeat step 6 through step 12.3 to add another owner or authorized person, if necessary.

Step 13. From the Right Side Navigation bar, click Submit Request.

Step 14. Click Submit for Approval.

Step 15. Click Continue to return to the home page.

Updating an existing owner or authorized person

Steps:

Step 1. Click Create a New Request.

Step 2. Select the request type: Global request.

Step 3. Enter the effective date of your request in the Request Effective Date box.

Step 4. Click Continue.

Step 5. From the Right Side Navigation bar, click Owners/Authorized Persons.

Step 6. Locate the person in your Owners/Authorized Persons – Master List section and click View/Edit under the User Actions for the owner or authorized person you are requesting to update.

Step 7. If an owner or authorized person has had a name change, you can change it on the Manage Owner/Authorized Person Name page.

7.1. Click Continue.

Step 8. On the Manage Owner/Authorized Person Roles page, you can edit an existing role or add a new role. If you do not need to make any changes to this person’s role, skip to step 8.9.

8.1. To add a new role, click Add a Role Type. Skip to step 8.6 if you are only editing an existing role or skip to step 8.9 if you are NOT making any changes to this person’s roles.

8.2. Select a Role Type from the drop-down list.

8.3. Click Continue.

8.4. Complete the Owner/Authorized Person Role Information section on this page.

8.5. Click Continue.

· Repeat steps 8.1 through 8.5 to add additional roles types as necessary.

8.6. To edit an existing role click View/Edit under the User Actions column on the role needing to be updated. Skip to step 8.9 if you are NOT updating or adding role types for this person.

8.7. Complete any changes needed to the information under the Owner/Authorized Person Role Information section on this page.

8.8. Click Continue.

· Repeat steps 8.6 through 8.8 to edit other role types, if necessary.

8.9. On the Manage Owner/Authorized Person Roles page, click Continue.

Step 9. On the Manage Owner/Authorized Person Detail page, update information if needed under the Owner/Authorized Person Detail section, Residential Address section, or the Relationship Information section.

9.1. Click Continue.

Step 10. To add information on Training Courses that an owner or authorized person has completed, follow the steps listed below. If you do not have an existing enrollment record that requires owners and authorized persons to complete training courses, the page below will not appear and you can skip to step 11. If you do not need to make any changes to your owner or authorized persons training information, skip to step 10.6. Under the Manage Owner/Authorized Person Training Courses section:

10.1. Click Add a Course to add a new training course to your owner or authorized person.

10.2. Select a Course Name from the drop-down list.

10.3. Click Continue.

10.4. Complete the Owner/Authorized Person Training Course Information section on this page.

10.5. Click Continue.

· Repeat steps 10.1 through 10.5 to add additional courses, if applicable.

10.6. On the Manage Owner/Authorized Person Training Courses page, click Continue.

10.7. On the Manage Owner/Authorized Person Background Studies page, click Continue.

Step 11. On the Owner/Authorized Person or Business Residential Properties page, you can edit an existing property or add a new one. To add a new one, follow steps 12.1 through 12.3. To edit an existing residential property, follow steps 12.4 through 12.6. Skip to step 12.7 if you do not need to make any changes or add new residential properties.

·

Step 12. Click Add a Residential Property.

12.1. Complete the required information under the Owner/Authorized Person or Business Residential Property Information section and the Owner/Authorized Person or Business Residential Address section on this page.

12.2. Click Continue.

· Repeat steps 12.1 through 12.3 to add additional residential properties, if needed.

12.3. To edit an existing residential property, locate the property you wish to modify under the Owners/Authorized Person or Business Residential Properties section and click View/Edit under the User Actions column.

12.4. Complete your changes to the information under the Owner/Authorized Person or Business Residential Property Information section and/or the Owner/Authorized Person or Business Residential Address section.

12.5. Click Continue.

· Repeat steps 12.4 through 12.6 to edit other residential properties, if needed.

12.6. On the Owner/Authorized Person or Business Residential Properties page, click Continue.

The section Owners/Authorized Persons – Modify Requests section will appear on the Manage Owners/Authorized Persons page. This section lists all of the owners or authorized persons or businesses that have been modified in this request.

· Repeat steps 6 through 12.7 to update other owners or authorized persons, if necessary.

Step 13. From the Right Side Navigation bar, click Submit Request.

Step 14. Click Submit for Approval.

Step 15. Click Continue to return to the home page.

Adding an owner or authorized business

Steps:

Step 1. Click Create a New Request.

Step 2. Select the request type: Global request.

Step 3. Enter the effective date of your request in the Request Effective Date box.

Step 4. Click Continue.

Step 5. From the Right Side Navigation bar, click Owners/Authorized Persons.

Step 6. Click Add a Business.

Step 7. Complete the Owner/Authorized Business and Business Address sections on this page.

7.1. Click Continue.

Step 8. Click Add a Role Type on the Manage Owners/Authorized Business Roles page.

8.1. Select a Role Type from the drop-down list.

8.2. Click Continue.

8.3. Complete the Owner/Authorized Person Role Information section.

8.4. Click Continue.

· Repeat steps 8 through 8.4 to add additional role types to this business, if necessary.

8.5. On the Manage Owners/Authorized Business Roles page, click Continue.

Step 9. If your owner or authorized business owns, leases or manages residential properties and is required to disclose them click Add a Residential Property. If not applicable, skip to step 9.4.

9.1. Complete the Owner/Authorized Person or Business Residential Property Information section on this page.

9.2. Complete the Owner/Authorized Person or Business Residential Address section on this page.

9.3. Click Continue.

· Repeat steps 9 through 9.3 to add additional residential properties, if applicable.

9.4. On the Owner/Authorized Person or Business Residential Properties page, click Continue.

· Repeat steps 6 through 9.4 to add another owner or authorized business, if necessary.

Step 10. From the Right Side Navigation bar, click Submit Request.

Step 11. Click Submit for Approval.

Step 12. Click Continue to return to your home page.

Updating an existing owner or authorized business

Steps:

Step 1. Click Create a New Request.

Step 2. Select the request type: Global request.

Step 3. Enter the effective date of your request in the Request Effective Date box.

Step 4. Click Continue.

Step 5. From the Right Side Navigation bar, click Owners/Authorized Persons.

Step 6. Locate the business in your Owners/Authorized Persons – Master List and click View/Edit under the User Actions for the owner or authorized business you are requesting to update.

Step 7. On the Manage Owner/Authorized Business page, complete any necessary changes to the Owner/Authorized Business information or the Business Address.

7.1. Click Continue.

Step 8. On the Manage Owner/Authorized Business Roles page, you can edit an existing role or add a new role. If you do not need to make any changes to the business role, skip to step 8.9.

8.1. To add a new role, click Add a Role Type. Skip to step 8.6 if you are only editing an existing role. Skip to step 8.9 if you are NOT making any changes to this person’s roles.

8.2. Select a Role Type from the drop-down list.

8.3. Click Continue.

8.4. Complete the Owner/Authorized Person Role Information section on this page.

8.5. Click Continue.

· Repeat steps 8.1 through 8.5 to add additional roles types, if necessary.

8.6. To edit an existing role click View/Edit under the User Actions column on the role needing to be updated. Skip to step 8.9 if you are NOT updating or adding role types for this business.

8.7. Complete any changes needed under the Owner/Authorized Person Role Information section on this page.

8.8. Click Continue.

· Repeat steps 8.6 through 8.8 to edit other role types, if necessary.

8.9. On the Manage Owners/Authorized Business Roles page, click Continue.

Step 9. On the Owner/Authorized Person or Business Residential Properties page, you can edit an existing property or add a new one. To add a new one follow steps 9.1 through 9.3. To edit an existing residential property follow steps 9.4 through 9.6. Skip to step 9.7 if you do NOT need to make any changes or add new residential properties.

9.1. Click Add a Residential Property.

9.2. Complete the required information on the Owner/Authorized Person or Business Residential Property page.

9.3. Click Continue.

· Repeat steps 9.1 through 9.3 to add additional residential properties, if needed.

9.4. To edit an existing residential property, locate the property you wish to modify under the Owners/Authorized Person or Business Residential Properties section and click View/Edit under the User Actions column.

9.5. Complete your changes under the Owner/Authorized Person or Business Residential Property Information section and/or the Owner/Authorized Person or Business Residential Address section.

9.6. Click Continue.

· Repeat steps 9.4 through 9.6 to edit other residential properties, if needed.

9.7. On the Owner/Authorized Person or Business Residential Properties page, click Continue.

The section Owners/Authorized Persons – Modify Requests section will now appear on the Manage Owners/Authorized Persons page. This section lists all of the owners or authorized persons or businesses that have been modified in this request.

· Repeat steps 6 through 9.7 to update other owners or authorized businesses, if necessary.

Step 10. From the Right Side Navigation bar, click Submit Request.

Step 11. Click Submit for Approval.

Step 12. Click Continue to return to the home page.