Minnesota Minnesota

RMS User Manual

RMS User Manual

Residential fields for integrated community supports

 

Page updated: 2/26/24

This page provides a description of the residenstial fields in the Rate Management System (RMS) tool for integrated community supports (ICS).

Fields

DHS recommends gathering the following information before entering data into RMS.

Field name

Action

Provider NPI

Enter the provider’s National Provider Identifier (NPI) or Unique Minnesota Provider Identifier (UMPI). Do not enter the lead agency’s UMPI.

Information you need

Provider’s NPI or UMPI

County of residence

Use the drop-down menu to select the person’s county of residence.

Information you need

County where the person lives

Service start and end date

Enter the start date and end date to match the MMIS service agreement line.

Information you need

The days service starts and ends

Residential address

Enter the address where the person lives.

Information you need

Street number, street name, city and zip code of the location where the person lives

Number of residents (DHS-approved number of provider-controlled units)

Enter the number of DHS-approved provider-controlled units in the setting. DHS will publish guidance in the future to confirm the number of DHS-approved provider controlled units.

Information you need

Number of units controlled by the provider in the setting

Individual average in-person staffing hours

Enter the number of hours.

Information you need

Average number of hours per day the person needs in-person direct support or training from in-person ICS staff

Individual average remote staffing hours

Enter the number of hours.

Information you need

Average number of hours per day the person needs direct support or training from ICS staff through real-time, two-way remote support

Customization

Options

Use the drop-down menu to choose from the following:

  • · No customization.
  • · Deaf or hard of hearing.

    • Note: To apply the deaf/hard of hearing (DHOH) customization in RMS, the following criteria must be met:

  • · The person must meet screening document criteria.
  • · The service must be delivered using sign language.

    • For specific eligibility criteria, refer to the RMS Manual – Quick reference guide on DHOH customization in RMS.

    Information you need

    Determination of whether the person meets the criteria for DHOH customization

    Non-framework rate information – Unit rate

    Enter the non-framework rate amount. Only use this field if the person has a DHS-approved rate exception.

    Information you need

    Non-framework rate requested

    Non-framework reason type

    Select the radio button for Exception – Requires DHS approval.

    REQUIRED: Explanation and calculation details for non-framework rate

    Enter a narrative to describe the non-framework rate.

    Information you need

    Description of why the person needs a non-framework rate

    The only appropriate reason to use a non-framework rate is if the person has a DHS-approved rate exception. For more information, refer to RMS Manual – Manual banding scenarios.

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