Minnesota Minnesota

RMS User Manual

RMS User Manual

Residential fields for community residential services and family residential services

 

Page updated: 12/21/20

This page provides a description of the residential fields in the Rate Management System (RMS) tool. Because each service requires different inputs, not all services require input for all the fields listed below.

The residential services included on this page are:

  • · Community residential services.
  • · Family residential services.

    • For information about integrated community supports, refer to RMS User Manual – Residential fields for integrated community supports.

    Fields

    DHS recommends gathering the following information before entering data into RMS.

    Field name

    Action

    Provider NPI

    Enter the provider’s Nation Provider Identifier (NPI) or Unique Minnesota Provider Identifier (UMPI). Do not enter the lead agency’s UMPI.

    Information you need

    Provider’s NPI or UMPI

    County of residence

    Use the drop-down menu to select the person’s county of residence.

    Information you need

    County where the person lives

    Service start and end date

    Enter the start date and end date to match the MMIS service agreement line.

    Information you need

    The days service starts and ends

    Residential address

    Enter the address where the person lives.

    Information you need

    Street number, street name, city and zip code of the location of services

    Average shared direct care staff hours per day – Daytime hours

    Enter the number of hours.

    Information you need

    Average number of hours per day the person shares the services of direct care staff

    Average shared direct care staff hours per day – Overnight hours

    Enter the number of hours.

    Information you need

    Average number of hours per day the person has shared night staff

    Does the recipient require awake overnight staff?

    Select the appropriate radio button:

  • · Yes.
  • · No.

    • Information you need

    Whether the person needs overnight hours provided by awake staff

    Number of recipients requiring awake overnight shared staff

    Enter the number of people.

    Information you need

    Number of people in the home who require awake overnight shared staff

    Number of residents

    Enter the licensed capacity of the home.

    Remote awake hours

    Enter the number of hours.

    Information you need

    Number of hours per day that real-time shared electronic monitoring is provided

    Number of remote monitored residents

    Enter the number of people.

    Information you need

    Number of people in the home who share real-time electronic monitoring

    Average individual direct care staff hours per day – Daytime hours

    Enter the number of hours.

    Information you need

    Average number of hours per day the person has a 1:1 direct care staff who is not available to others living in the home
    Note: This field refers to staff members brought in solely to provide support as a one-to-one interaction specific to the person’s needs.

    Average individual direct care staff hours per day – Overnight hours

    Enter the number of hours.

    Information you need

    Average number of hours per day the person has a 1:1 asleep staff who is not available to others living in the home
    Note: This field refers to direct care staff members who are allowed to sleep but are available to respond to planned or unplanned events. These staff members are only on site.

    Average individual direct care staff hours per day – LPN assessment/treatment

    Enter the number of hours or portions of an hour per day that will include 1:1 assessment and treatment by a licensed practical nurse (LPN).

    Information you need

    Assessment and treatment provided on a 1:1 basis by an LPN during unit of service
    Note: This field refers to direct nursing provided on a 1:1 basis by an LPN during a unit of service that cannot be delegated to others.

    Average individual direct care staff hours per day – RN assessment/treatment

    Enter the number of hours or portions of an hour per day that will include 1:1 assessment and treatment by a registered nurse (RN).

    Information you need

    Assessment and treatment provided on a 1:1 basis by an RN during a unit of service
    Note: This field refers to assessment and treatment provided on a 1:1 basis by an RN during a unit of service that cannot be delegated to others.

    Average individual direct care staff hours per day – Remote awake hours

    Enter the number of hours per day the person receives real-time remote electronic monitoring technology on a 1:1 basis.

    Information you need

    Number of hours per day that real-time remote electronic monitoring technology is provided on a 1:1 basis

    Transportation

    Options

    Use the drop-down menu to choose from the following:

  • · No transportation is used by anyone in the household.
  • · A standard vehicle is used by at least one person in the household.
  • · An adapted vehicle with a lift is used by at least one person in the household.

    • Information you need

    Transportation needs of the member of the household with the greatest needs

    Customization

    Options

    Use the drop-down menu to choose from the following:

  • · No customization.
  • · Deaf or hard of hearing.

    • Note: To apply the deaf/hard of hearing (DHOH) customization in RMS, the following criteria must be met:

  • · The person must meet screening document criteria.
  • · The service must be delivered using sign language.

    • For specific eligibility criteria, refer to RMS User Manual – Quick reference guide on deaf/hard-of-hearing customization in RMS.

    Information you need

    Determination of whether the person meets the criteria for deaf/hard of hearing customization

    Non-framework rate information – Unit rate

    Enter the non-framework rate amount. Only use this field if you are completing a MAPCY reduction calculation for a child living in a licensed foster care setting or if the person has a DHS-approved rate exception.

    Information you need

    Non-framework rate requested

    Non-framework reason type

    Select the appropriate radio button.

    Options

  • · MAPCY reduction – Requires lead agency approval.
  • · Exception – Requires DHS approval.

    • REQUIRED: Explanation and calculation details for non-framework rate

    Enter a narrative to describe the non-framework rate.

    Information you need

    Description of why the person needs a non-framework rate

    If the non-framework rate is due to a MAPCY reduction, show the calculation that resulted in the rate.

    The only appropriate reasons to use a non-framework rate are MAPCY reductions and DHS-approved exceptions. Otherwise, the person should be at the framework rate for the service. For more information, refer to RMS User Manual – Manual banding scenarios.

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