Minnesota Minnesota

RMS User Manual

RMS User Manual

Unit-based fields

 

Page updated: 2/22/21

This page provides a description of the fields used by the Rate Management System (RMS) tool to determine rates for unit-based services. Because each service requires different inputs, not all services require inputs for all the fields listed below.

The unit-based services include:

  • · Individualized home supports with family training.
  • · Individualized home supports with training.
  • · Individualized home supports without training.
  • · Night supervision services.
  • · Positive support services.
  • · Respite – 15-minute.

    • Fields

    DHS recommends gathering the following information before entering data into the RMS.

    Field name

    Action

    Provider NPI

    Enter the provider’s National Provider Identifier (NPI) or Unique Minnesota Provider Identifier (UMPI). Do not enter the lead agency’s UMPI.

    Information you need

    Provider’s NPI or UMPI

    Service start and end date

    Enter the start date and end date to match the MMIS service agreement line.

    Information you need

    Days service starts and ends

    County of residence

    Use the drop-down menu to select the county of residence.

    Information you need

    County where the person lives

    Total units

    Enter the number of units.

    For information about 15-minute units versus daily units of individualized home supports with training, 1:1: staff-to-person ratio, refer to CBSM – Individualized home supports – Authorization, rates and billing – Unit breakdown.

    Information you need

    Number of units inclusive of service start and end date the person is authorized to receive the service

    Staffing ratio

    Use the drop-down menu to select the staffing ratio.

    Information you need

    Number of people who receive the service at the same time, from the same staff person

    Customization

    Options

    Use the drop-down menu to choose from the following options:

  • · No customization.
  • · Deaf or hard of hearing

    • Note: To apply the deaf/hard of hearing customization in RMS, the following criteria must be met:

  • · The person must meet screening document criteria.
  • · The service must be delivered using sign language.

    • For specific eligibility criteria, refer to RMS User Manual – Quick reference guide on deaf/hard-of-hearing customization in RMS.

    Information you need

    Determination of whether the person meets criteria for the deaf/hard of hearing customization

    Non-framework rate information – Unit rate

    Enter the non-framework rate amount. Only use this field if the person has a DHS-approved rate exception.

    Information you need

    Non-framework rate requested

    Non-framework reason type

    Select the radio button for exception – Requires DHS approval.

    REQUIRED: Explanation and calculation details for non-framework rate

    Enter a narrative to describe the non-framework rate.

    Information you need

    Description of why the person needs a non-framework rate

    The only appropriate reason to use a non-framework rate is for DHS-approved exceptions. For more information, refer to RMS User Manual – Manual banding scenarios.

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