DSD MMIS Reference Guide
The DSD MMIS Reference Guide contains instructions to enter screening documents and service agreements into MMIS for Disability Services Division (DSD) programs. DSD will update and expand the guide when there are changes in MMIS.
MMIS training opportunities
DSD offers two self-paced online learning modules specific to MMIS and the disability and aging home and community-based programs.
DHS created a new self-paced training video to explain updates to MMIS that will allow counties/tribal nations to enter CFSS service agreements in MMIS. For more information, refer to Self-paced online course: CFSS MMIS Updates Training.
The Aging and Adult Services Division (AASD) and the Minnesota Board on Aging offer online courses and training materials specific to MMIS. For more information, refer to the MMIS training section of DHS – Aging and Adult Services: training and webinars.
What’s new
DHS documents new pages and page updates in this chart.
Date | Section | Page | Action |
12/12/25 | PCA/CFSS type B service agreements | Updated the instructions to add CFSS Assessment for 45-Day Temporary Increase Assessment, DHS-6893M | |
11/24/25 | PCA/CFSS type B service agreements | Added new page for the transition from PCA and CSG to CFSS | |
10/30/25 | PCA/CFSS type B service agreements | Updated the instructions to finalize a 45-day temporary increase of PCA/CFSS services | |
9/22/25 | PCA/CFSS type B service agreement | Made the following changes: | |
9/17/25 | PCA/CFSS type B service agreement | Clarified the instructions to finalize a service agreement without DHS reviewer exception codes | |
8/18/25 | PCA/CFSS type B service agreement | Made the following changes: | |
7/22/25 | PCA/CFSS type B service agreement | Made the following changes: | |
7/14/25 | PCA/CFSS type B service agreement | Updated instructions to explain the county/tribal nation can edit a type B CFSS service agreement for up to 183 days after the SA start date | |
7/9/25 | PCA/CFSS type B service agreement | Made the following updates: | |
7/9/25 | PCA/CFSS type B service agreement | Updated instructions to explain the county/tribal nation can edit a type B CFSS service agreement for up to 183 days after the SA start date | |
6/25/25 | CSG type B service agreement | Clarified the instructions in the transition from CSG to CFSS section | |
6/12/25 | PCA/CFSS type B service agreement | Corrected instructions to follow when the person has not selected a provider in the provider number field (PROV NBR) section | |
6/12/25 | PCA/CFSS type B service agreement | ASA3 screen for worker supervision/training line (PCA: T1019 – UA; CFSS: S5116) | Corrected instructions to follow when the person has not selected a provider in the provider number field (PROV NBR) section |
6/12/25 | PCA/CFSS type B service agreement | ASA3 screen for CFSS failed background studies (T2040 – UB, UA and U6) | Corrected instructions to follow when the person has not selected a provider in the provider number field (PROV NBR) section |
6/12/25 | PCA/CFSS type B service agreement | Corrected instructions to follow when the person has not selected a provider in the provider number field (PROV NBR) section | |
6/12/25 | PCA/CFSS type B service agreement | Corrected instructions to follow when the person has not selected a provider in the provider number field (PROV NBR) section | |
6/12/25 | PCA/CFSS type B service agreement | Corrected instructions to follow when the person has not selected a provider in the provider number field (PROV NBR) section | |
6/12/25 | PCA/CFSS type B service agreement | Corrected instructions to follow when the person has not selected a provider in the provider number field (PROV NBR) section | |
5/9/25 | PCA/CFSS type B service agreement | Updated the phase 3 instructions for counties/tribal nations | |
5/2/25 | PCA/CFSS type B service agreement | Updated the overview section with a note to explain potential errors the county/tribal nation may receive when they update an SA with a personal care (T1019) line | |
4/15/25 | PCA/CFSS type B service agreement | Added instructions to resolve MMIS exception code 323 error to the initial authorization section and instructions to resolve the REQ TOT AMT field error to the requested total amount field section For more information, refer to the April 15, 2025 eList announcement. | |
4/2/25 | PCA/CFSS type B service agreement | Clarified the CFSS service agreement calculator instructions | |
3/12/25 | PCA/CFSS type B service agreement | ASA3 screen for worker supervision/training (PCA: T1019 – UA; CFSS: S5116) | Clarified that the county/tribal nation always enters the full amount of the current rate in the requested total amount (REQ TOT AMT) field |
2/28/25 | PCA/CFSS type B service agreement | Added instructions to add a worker supervision/training (S5116) line on the ASA3 screen | |
1/6/25 | PCA/CFSS type B service agreement | Clarified instructions to adjust a person’s units to match the length of their service agreement | |
11/26/24 | PCA/CFSS type B service agreement | ASA3 screen for worker supervision/training (PCA: T1019 – UA; CFSS: S5116) | Updated information about a service extension for people who currently use PCA/CSG services while they transition to CFSS For more information, refer to the Nov. 26, 2024 eList announcement. |
11/26/24 | PCA/CFSS type B service agreement | Made the following updates: | |
11/26/24 | PCA/CFSS type B service agreement | Updated information about a service extension for people who currently use PCA/CSG services while they transition to CFSS For more information, refer to the Nov. 26, 2024 eList announcement. | |
11/26/24 | PCA/CFSS type B service agreement | Updated information about a service extension for people who currently use PCA/CSG services while they transition to CFSS For more information, refer to the Nov. 26, 2024 eList announcement. | |
11/26/24 | PCA/CFSS type B service agreement | Updated information about a service extension for people who currently use PCA/CSG services while they transition to CFSS For more information, refer to the Nov. 26, 2024 eList announcement. | |
11/26/24 | CSG type B service agreement | Updated information about a service extension for people who currently use PCA/CSG services while they transition to CFSS For more information, refer to the Nov. 26, 2024 eList announcement. | |
11/25/24 | PCA/CFSS type B service agreement | Added information about claims-only modifiers | |
11/18/24 | PCA/CFSS type B service agreement | Clarified instructions for the requested total units and requested total amount fields | |
11/5/24 | PCA/CFSS type B service agreement | Updated information throughout the page for the transition from PCA and CSG to CFSS | |
11/4/24 | PCA/CFSS type B service agreement | Clarified how to calculate total units/dollars of personal care in the total units/dollars (CFSS) section. | |
10/31/24 | PCA/CFSS type B service agreement | Clarified information in the PCA and CFSS assessment field definitions section | |
10/31/24 | PCA/CFSS type B service agreement | Made the following changes: | |
10/25/24 | PCA/CFSS type B service agreement | Updated information throughout the page for the transition from PCA and CSG to CFSS | |
10/21/24 | PCA/CFSS type B service agreement | Updated information throughout the page for the transition from PCA and CSG to CFSS | |
10/18/24 | PCA/CFSS type B service agreement | Corrected information in the requested total amount field (REQ TOT AMT) section | |
10/10/24 | PCA/CFSS type B service agreement | ASA3 screen for worker supervision/training (PCA: T1019 – UA; CFSS: S5116) | Added a link to Long-Term Services and Supports Service Rate Limits, DHS-3945 (PDF) |
10/3/24 | PCA/CFSS type B service agreement | Updated information throughout the page for the transition from PCA and CSG to CFSS | |
10/2/24 | PCA/CFSS type B service agreement | Added new page to explain the transition from PCA and CSG to CFSS | |
10/1/24 | PCA/CFSS type B service agreement | Updated information throughout the page for the transition from PCA and CSG to CFSS | |
10/1/24 | PCA/CFSS type B service agreement | Updated information throughout the page for the transition from PCA and CSG to CFSS | |
10/1/24 | PCA/CFSS type B service agreement | Updated information throughout the page for the transition from PCA and CSG to CFSS | |
9/30/24 | CSG type B service agreement | Added a note about the transition from PCA and CSG to CFSS | |
9/30/24 | CSG type B service agreement | Added a note about the transition from PCA and CSG to CFSS | |
9/30/24 | CSG type B service agreement | Added a note about the transition from PCA and CSG to CFSS | |
9/30/24 | CSG type B service agreement | Added a note about the transition from PCA and CSG to CFSS | |
9/30/24 | CSG type B service agreement | Finalize a type B service agreement for CSG and CSG with FSG | Added a note about the transition from PCA and CSG to CFSS |
9/30/24 | CSG type B service agreement | Added a note about the transition from PCA and CSG to CFSS | |
9/30/24 | CSG type B service agreement | Added a note about the transition from PCA and CSG to CFSS | |
9/30/24 | CSG type B service agreement | Added a note about the transition from PCA and CSG to CFSS | |
9/30/24 | CSG type B service agreement | Added a note about the transition from PCA and CSG to CFSS | |
9/30/24 | CSG type B service agreement | Added a note about the transition from PCA and CSG to CFSS | |
9/30/24 | CSG type B service agreement | Added a note about the transition from PCA and CSG to CFSS | |
9/30/24 | CSG type B service agreement | Added a note about the transition from PCA and CSG to CFSS | |
9/30/24 | CSG type B service agreement | Added a note about the transition from PCA and CSG to CFSS | |
9/30/24 | CSG type B service agreement | Added a note about the transition from PCA and CSG to CFSS | |
9/30/24 | CSG type B service agreement | Added a note about the transition from PCA and CSG to CFSS | |
9/30/24 | PCA/CFSS type B service agreement | Made the following changes: | |
9/30/24 | PCA/CFSS type B service agreement | Updated information throughout the page for the transition from PCA and CSG to CFSS | |
9/30/24 | PCA/CFSS type B service agreement | Added a note about the transition from PCA and CSG to CFSS | |
9/30/24 | PCA/CFSS type B service agreement | Added a note about the transition from PCA and CSG to CFSS | |
9/30/24 | PCA/CFSS type B service agreement | Updated information throughout the page for the transition from PCA and CSG to CFSS | |
9/30/24 | PCA/CFSS type B service agreement | Updated information throughout the page for the transition from PCA and CSG to CFSS | |
9/30/24 | PCA/CFSS type B service agreement | Updated information throughout the page for the transition from PCA and CSG to CFSS | |
9/30/24 | PCA/CFSS type B service agreement | Updated information throughout the page for the transition from PCA and CSG to CFSS | |
9/30/24 | PCA/CFSS type B service agreement | Updated information throughout the page for the transition from PCA and CSG to CFSS | |
9/30/24 | PCA/CFSS type B service agreement | Added new page for the transition from PCA and CSG to CFSS | |
9/30/24 | PCA/CFSS type B service agreement | Added new page for the transition from PCA and CSG to CFSS | |
9/30/24 | PCA/CFSS type B service agreement | Added new page for the transition from PCA and CSG to CFSS | |
9/30/24 | PCA/CFSS type B service agreement | Added new page for the transition from PCA and CSG to CFSS | |
9/30/24 | PCA/CFSS type B service agreement | ASA3 screen for CFSS failed background studies (T2040 – UB, UA and U6) | Added new page for the transition from PCA and CSG to CFSS |
9/30/24 | PCA/CFSS type B service agreement | ASA3 screen for a person on Minnesota Restricted Recipient Program (MRRP) | Updated information throughout the page for the transition from PCA and CSG to CFSS |
9/30/24 | PCA/CFSS type B service agreement | ASA3 screen for worker supervision/training (PCA: T1019 – UA; CFSS: S5116) | Updated information throughout the page for the transition from PCA and CSG to CFSS |
9/30/24 | PCA/CFSS type B service agreement | Updated information throughout the page for the transition from PCA and CSG to CFSS | |
9/30/24 | PCA/CFSS type B service agreement | Added new page for the transition from PCA and CSG to CFSS | |
9/27/24 | PCA/CFSS type B service agreement | Added a note about the transition from PCA and CSG to CFSS | |
5/26/20 | SNBC LTC screening document | Comprehensively reviewed and made the following changes throughout the page: | |
5/21/20 | SNBC LTC screening document | Comprehensively reviewed and added fields for assessment team, dental concerns and dentist | |
5/19/20 | SNBC LTC screening document | Comprehensively reviewed and made the following changes throughout the page: | |
5/19/20 | Main | MMIS LTC screening ALT1 panel – County, tribal and health plan codes | Updated codes for health plans |
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