Federally approved BI, CAC, CADI, DD and EW waiver plans, Alternative Care (AC) program (Minn. Stat. §256B.0913), Minn. Stat §245C.02, subd. 11, Minn. Stat. §245C.03, subd. 6, Minn. Stat. §245C.04, subd 6, Minn. Stat. §245C.10, subd. 6, Minn. Stat. §245C.16, subd. 1a, Minn. Stat. §256B.4912 subd. 1

A person who provides direct-contact services (as defined in Minn. Stat. §245C.02, subd. 11) must meet Minnesota Statutes, Chapter 245C background study requirements. This page explains the responsibilities and processes necessary to meet these background study requirements under CDCS.

Background study: Review of a subject's records by DHS to determine if they are disqualified from providing direct-contact services to a person served by a program.

Direct-contact: Provision of face-to-face care, training, supervision, counseling, consultation or medication assistance to a person served by a program.

Subject of a background study: Person on whom a background study is required or completed.

For each person who uses CDCS, the case manager/care coordinator is responsible to:

If the person is enrolled in a managed care organization (MCO), contact the MCO for specific background-study authorization information.

Funding

Background study costs are not deducted from a person's individual CDCS budget. Waiver funds cover the costs.

Disqualification

If a subject is disqualified from providing direct-contact services, the lead agency will receive a copy of DHS' notice from the financial management services (FMS) provider.

The FMS provider is responsible to:

Disqualification

If a subject is disqualified from providing direct-contact services, the FMS provider will receive a notice from DHS. If it does, the FMS provider must:

The FMS provider cannot pay the subject of the background study for direct-contact services if the disqualification notice states that they either:

The subject of a background study is responsible to cooperate with the background study process. If a person refuses to cooperate, they may be disqualified from providing direct-contact services.

Disqualification and reconsideration

If a subject is disqualified from providing direct-contact services, they will receive a notice from DHS. The disqualification notice includes instructions on how to request reconsideration of the disqualification. DHS will evaluate requests for reconsideration.

The person who uses CDCS and their representatives are responsible to:

Disqualification

If a subject is disqualified from providing direct-contact services, the person who uses CDCS will receive a copy of DHS' notice from the FMS provider.

DHS is responsible to provide a notice of the background study results to the:

The results will state whether the subject is or is not disqualified from providing direct-contact services.

DHS does not provide the results to the:

DHS will only release the information in the subject’s background study to the FMS provider in the following situations:

If the person uses CDCS to purchase a state plan or traditional waiver/AC service from a licensed provider (e.g., day training and habilitation, home care, in-home family support, personal care assistance, etc.), the provider (not the FMS provider) is responsible to complete the necessary background studies.