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Minnesota Department of Human Services RMS User Manual
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Training modules

DHS developed training videos to help new and current users navigate and understand the Disability Waiver Rate System (DWRS) and Rate Management System (RMS). These courses will help you:

  • • Expand your knowledge about DWRS and RMS
  • • Understand banding and how it is applied in RMS
  • • Calculate service intensity changes
  • • Navigate various banding scenarios
  • • Create screenshots of RMS calculations to share with necessary parties
  • • Understand the exception process.
  • • Understand how to complete a 6790 worksheet
  • • Understand how to calculate a rate in RMS
  • How to watch

    You can either:

  • • Select the course links in the “DWRS courses” section to watch directly, or
  • • Use the following process to gain TrainLink credit.
  • Gain TrainLink credit

    Users can watch the videos on TrainLink for credit. To do so:

    1. Go to TrainLink
    2. Click “sign on” in the upper right corner
    3. Use your “Unique Key” (If you do not have a unique key, request one on the TrainLink home page)
    4. Click “Search Learning Activities”
    5. Enter “DWRS” in the search field
    6. Choose your desired course and click “Select”
    7. Click “Start Course” in the upper right once the course page displays
    8. Close the video window when you are done watching it.

    Video controls

    While using the video player, you can use the following controls:

    Icon

    Function

    What does it do?

    Full screen icon

    Full screen

    Allows you to watch the video in full screen

    Closed caption icon

    Closed caption

    Gives you the ability to turn on closed captions

    Volume icon

    Audio volume

    Allows you to adjust to control volume.

    DWRS courses

    Intro to Disability Waiver Rate System and Rate Management System (DWRS 101)

  • What is the Disability Waiver Rate System (DWRS)?
  • Rate Management System (RMS) service planning and purchasing
  • How to calculate a rate in the Rate Management System (RMS)
  • What is banding? (DWRS 102)

  • Banding overview
  • Banding logic for day and unit-based services
  • Banding logic for residential services
  • What is a service-intensity change calculation? (DWRS 103)

  • Service intensity change scenario #1: A person who has not previously had a service-intensity change and now needs an increase in service intensity
  • Scenario #2: A person who has not previously had a service-intensity change and now needs a decrease in service intensity
  • Scenario #3: A person who has previously had a service-intensity change increase and now needs an additional increase in service intensity
  • Scenario #4: A person who has previously had a service-intensity change increase and now needs a decrease in service intensity
  • Scenario #5: A person who previously had a service intensity change decrease and now needs an increase in service intensity
  • Scenario #6: A person who previously had a service-intensity change decrease and now needs an additional decrease in service intensity
  • Manual banding scenarios (DWRS 104)

  • Partial-day day training and habilitation (DTH)
  • Residential change in service plan
  • Understanding the exception process
  • How to take screenshots (DWRS 105)

  • Full-screen screenshot
  • Specific window screenshot
  • Screenshot snipping tool
  • How to complete a DHS-6790 worksheet (DWRS 201)

  • How to complete a DHS-6790A worksheet
  • How to complete a DHS-6790B worksheet
  • How to complete a DHS-6790C worksheet
  • How to complete a DHS-6790E worksheet
  • How to complete a DHS-6790F worksheet
  • How to complete a DHS-6790G worksheet
  • How to complete a DHS-6790I worksheet
  • How to complete a DHS-6790J worksheet
  • How to calculate a rate in RMS (DWRS 202)

  • How to calculate a rate in RMS for adult day – 15 minute
  • How to calculate a rate in RMS for adult day – daily
  • How to calculate a rate in RMS for adult day bath
  • How to calculate a rate in RMS for behavioral support
  • How to calculate a rate in RMS for day training and habilitation (DT&H) – daily
  • How to calculate a rate in RMS for the following services: companion care, housing access coordination, in-home family support, independent living skills training, night supervision and personal support
  • How to calculate a rate in RMS for the following services: prevocational - hourly, structured day – 15 minute, and day training and habilitation (DT&H) – 15 minute
  • How to calculate a rate in RMS for the following services: prevocational – daily and structured day – daily
  • How to calculate a rate in RMS for respite care – 15 minute
  • How to calculate a rate in RMS for respite care – daily
  • How to calculate a rate in RMS for the following services: customized living, customized living 24-hour and residential care
  • How to calculate a rate in RMS for the following services: foster care corporate – daily, foster care family – daily, supported living services (SLS) corporate – daily, and SLS family – daily
  • How to calculate a rate in RMS for supported living services (SLS) – 15 minute
  • How to calculate a rate in RMS for supported employment services
  • How to use the DWRS supplemental worksheets (DWRS 203)

  • How to determine shared and individual staffing hours for residential services
  • How to determine staff hours for residential services for individuals who are regularly home during the weekday
  • How to determine incidental weekday daytime staffing hours
  • How to determine staffing ratios for day services
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    © 2017 Minnesota Department of Human Services Updated: 4/20/16 12:54 PM | Accessibility | Terms/Policy | Contact DHS | Top of Page | Updated: 4/20/16 12:54 PM