REPORTING CHANGES TO JOB COUNSELOR
ISSUE DATE: 12/2014
MFIP, DWP:
The following changes in a participant's status trigger a message to the job counselor from MAXIS to Workforce One:
● | County Transfer. Indicates the county the case was transferred to and from. (SPEC/XFER). |
● | Disability Status. Indicates a change in the person’s disability status. (STAT/DISA). |
● | DWP/MFIP Sanction. Indicates a change in the person’s sanction status for MFIP and/or DWP. (STAT/EMPS). |
● | Employment. Indicates a change in information about the person’s job(s). (STAT/JOBS). |
● | Employment Services Status. Indicates a change in the person’s ES Status for Employment Services and whether a participant meets the eligibility criteria for Family Stabilization Services (FSS). (STAT/EMPS). |
● | Household. Indicates any changes to a 2-parent or 1-parent household and/or Emergency Needs Last Used. (ELIG). |
● | HRF/Review Closure. Indicates that the case has been closed in MAXIS for a missing HRF or Eligibility Review. (ELIG). |
● | MAXIS Worker. Indicates any change in MAXIS Worker assigned to the case. (SPEC/XFER). |
● | Non Citizen. Indicates any change in the immigration status and nationality. (STAT/IMIG). |
● | Other Personal. Indicates any change in level of education and citizenship. (STAT/MEMI). |
● | Personal. Indicates any change in name, DOB, Gender, Race, Hispanic/Latino, Language, Alien Registration Number. (STAT/MEMB). |
● | Phone Number. Indicates any change to the person’s primary phone number. (STAT/ADDR). |
● | PMI Merge. Indicates a new PMI if the person’s PMI has been merged in MAXIS. |
● | Privacy. Indicates any change in the person’s privacy level in MAXIS. (PRIV). |
● | Program. Indicates any change in the program status (pending, active, inactive). begin/end date and/or closure reason. (ELIG). |
● | Relationship. Indicates any change in the person’s relationship to applicant in MAXIS. (STAT/MEMB). |
● | Residence. Indicates any change in the person’s residence address and secondary phone. (STAT/ADDR). |
● | Sanction Count. Indicates any change in the number of sanctions recorded for the whole case and the individual person. (STAT/SANC). |
● | Self-Employment. Indicates changes in the person’s self-employment. (STAT/BUSI). |
● | SSN Change. Indicates a new SSN or SSN Verification as it’s changed in MAXIS. |
● | TANF Months. Indicates any change in the projected 60th month, extension reason or banked months, and the number of months TANF received. (STAT/TIME). |
Report any relevant changes to the child care worker using the DWP/MFIP Status Update Form (DHS-3165) (PDF).
In addition, report the following changes to job counselors and child care workers using the DWP/MFIP Status Update Form:
● | Notice from the participant of circumstances that indicate good cause for failure to cooperate/comply with program requirements. |
● | Any other change in status that affects support services, such as amount of child care or transportation provided. |
Keep a copy of the DHS-3165 in the case file. The back side of the last sheet of the DHS-3165 lists the type of changes you must report.
SNAP:
Follow MFIP, EXCEPT SNAP E&T uses the Supplemental Nutrition Assistance Program Employment and Training (SNAP E&T) Status Update Form (DHS-3165A) (PDF).
MSA, GA, GRH:
No provisions.
![]()
![]()
![]()
PREVIOUS REVISIONS
| Date | Notes |
|---|---|
| 04/2013 | update Food Support and FS to Supplemental Nutrition Assistance Program (SNAP) and FSET to SNAP E&T throughout. No policy was changed. |
Report this page