Acute Care Transitions Advisory Council minutes

9 a.m. to noon, Jan. 25, 2024

Members and participants

Council members present (n = 14): Laura Arnold, Randy Baumgard, Joshua Berg, Jodi Donnay, Jonelle Hubbard, Brad Johnson, Mary Kjolsing, Natasha Merz, Tim Middendorf, Nicole Muchek, Susan Pleasants, Jessica Simacek, Cindy St. George, Simon Warren.
Council member proxy = 1: Dana Page (proxy attendee for Tom Delaney).
Council members absent = 5: Carol Backstrom, Cathy Chavers of Bois Forte Tom Delaney, Darringer Funches, Sheila Grisim.
Total council members: n = 19

Additional participants: Stacy Danov (DHS), Rachel Freeman (U of MN ICI facilitator), Margaret Moore (U of MN ICI facilitator), Jennifer Jeffrey-Pearsall (U of MN ICI facilitator), Kristy Graume (DHS), Tiffany Whitebird

Introductions

Rachel Freeman (University of Minnesota Institute on Community Integration [ICI] facilitator), announced that the meeting was being livestreamed and that there was an additional onsite location with a council member in attendance. Information for email correspondence was shared at this time.

Role call was done before starting the meeting to confirm a quorum and introduce new council members before the call to order. Quorum was confirmed.

Welcome, call to order

The co-chairs of the council, Josh Berg and Laura Arnold, called the meeting to order.

Review and approve the agenda, past meeting minutes and procedures

The chairs led a discussion about whether the Jan. 25, 2024, agenda should be approved or if any additional items were needed. Also, the council finalized the discussion about using modified Robert’s Rules of Order and moved next to the meeting minutes from the Nov. 6, 2023, meeting. The council will use Robert’s Rules of Order with some modifications.

Motion: Brad Johnson moved to approve the agenda for Jan. 25, 2024.
Second: Laura Arnold
Discussion: None
Yes: Laura Arnold, Randy Baumgard, Joshua Berg, Jodi Donnay, Jonelle Hubbard, Brad Johnson, Mary Kjolsing, Natasha Merz, Tim Middendorf, Nicole Muchek, Susan Pleasants, Jessica Simacek, Cindy St. George, Simon Warren
No: 0
Abstain: 0

The chairs confirmed the use of a modified Robert’s Rules of Order. Rachel Freeman shared a document with the main elements of Robert’s Rules. The discussion focused on informal versus formal voting during the meeting. Examples of informal votes are those decisions such as closing the meeting, and approving agendas and meeting minutes. Formal motions are agreements necessary for the work of the board to move forward. Formal motions must include an individualized role call with each name and vote recorded.

Motion: Laura moved to approve the Nov. 6, 2023, meeting minutes.
Second: Simon Ward
Discussion: Brad Johnson indicated the word Commissioner had a small typographical error in the meeting minutes and suggested that the motion be modified.
Yes: Vote placed on hold for modification motion below
No: 0
Abstain: 0

Motion: Brad Johnson moved to approve with the meeting minutes with the edit made from “assistant commission” to “assistance commissioner.”
Second: Simon Ward
Yes: Laura Arnold, Randy Baumgard, Joshua Berg, Jodi Donnay, Jonelle Hubbard, Brad Johnson, Mary Kjolsing, Natasha Merz, Tim Middendorf, Nicole Muchek, Susan Pleasants, Jessica Simacek, Cindy St. George and Simon Warren
No: 0
Abstain: 0

Upcoming meeting discussion

Jennifer Jeffrey Pearsall (ICI facilitator) reported the results for the search for upcoming meetings based on a potential quorum. The following dates are reporting the potential for a quorum for the following dates and she asked the council if these dates could be confirmed today:

Meetings 5 and 6 were inconclusive and therefore, Jennifer Jeffrey-Pearsall reported that she will continue seeking dates that will work for the council.

Gathering data from council members

An informal survey was sent to council members based on the Nov. 6, 2023, meeting. Due to low response, the agenda was organized to gather the information related to the survey as a group and to discuss the implications. The following questions drove this activity:

Those livestreaming and onsite were encouraged to respond to these questions as well.

Presentation on the public policy and legislative review

Kristy Graume, Director of legislative relations

Open session

Time was allocated for public comment both onsite at Elmer Anderson and any email comments sent in via livestreaming participants.

Implementation science and the council

Rachel Freeman, (ICI facilitator) summarized the key elements of a term called implementation science. The council discussed the implications of implementation science on the council work.

Prepare for the next meeting

Council members returned to the last question from the group discussion about data before moved to close the council meeting. One action came from this discussion.

Action: The facilitators will prepare the outline of the report that needs to be written to assist the council in focusing its efforts and making decisions about how to proceed.

Meeting adjourned

The meeting was ended by the co-chairs with an informal statement of closure.