Note: On July 22, 2025, DHS updated this eList announcement to remove an incorrect statement from the MMIS system updates section.

AASD and DSD eList announcement

Date: July 22, 2025
To: People who receive personal care assistance (PCA), Consumer Support Grant (CSG) and Community First Services and Supports (CFSS) services, families, providers, lead agencies and other interested parties
From: DHS Aging and Adult Services and Disability Services divisions
Purpose: To provide updates on CFSS implementation, including an update to avoid gaps in services
Contact: DSD Contact Form

CFSS implementation updates

DHS began the transition from PCA and CSG to CFSS on Oct. 1, 2024. We will provide regular updates throughout the transition.

Update to avoid gaps in services

People currently receiving PCA/CSG services who do not have an approved CFSS service delivery plan before their next assessment will be able to continue receiving PCA/CSG services while they continue to work on transitioning to CFSS.

DHS is working on instructions for lead agencies. When the instructions are available, we will:

· Send an eList announcement.

· Update the CFSS Manual.

· Update the DSD MMIS Reference Guide.

Policy manual

DHS made the following changes:

· Updated CFSS Manual – Assessment for PCA/CFSS services and CFSS Manual – Reassessment for PCA/CFSS services with information about remote assessments. For more information, refer to the June 17, 2025, eList announcement.

· Updated CFSS Manual – Assessment for PCA/CFSS services and CBSM – CSG transition to CFSS to clarify instructions to follow when a person transitions to CFSS before the end of their PCA/CSG service agreement (SA).

· Updated CFSS Manual – CFSS consultation services overview to clarify that DHS does not require consultation services providers to submit documentation of sessions provided when they request additional sessions.

Forms and documents

For a list of all forms and documents currently available, refer to CFSS Manual – Forms and documents.

MMIS instructions

DHS updated DSD MMIS Reference Guide – Finalize a type B SA for PCA/CFSS to add more situations when the county/tribal nation must deny or pend lines on the ASA3 screen and/or the SA.

DHS updated DSD MMIS Reference Guide – Type B SA for CSG to clarify instructions in the transition from CSG to CFSS section.

DHS updated the following pages to explain the county/tribal nation can now edit a type B CFSS SA for up to 183 days after the SA start date:

· DSD MMIS Reference Guide – ASA1 screen for PCA/CFSS.

· DSD MMIS Reference Guide – Finalize a type B SA for PCA/CFSS.

· DSD MMIS Reference Guide – MMIS transition from PCA and CSG to CFSS.

For details about all manual updates, refer to DSD MMIS Reference Guide.

MMIS system updates

DHS updated MMIS to allow the county/tribal nation to:

· Use the COPY FROM feature to save time when they enter a type B PCA/CFSS SA.

· Edit a type B CFSS SA for up to 183 days after the date entered in the start date field on the ASA1 screen.

DHS continues to test and fix bugs in MMIS. Counties/tribal nations can use Service Agreement and Screening Document (SASD) Support Team Portal, DHS 3754 to report issues to DHS.

Reminders

DHS encourages counties/tribal nations to review the lead agency instructions for people who need additional time to complete the transition from PCA to CFSS on CFSS Manual – Assessment for PCA/CFSS services. When the county/tribal nation enters a second PCA SA for a person who needs additional time to complete the transition to CFSS, the county/tribal nation must enter a new SA with a start date immediately following the end date of the first six-month SA.

Previous eList announcements

AASD LEAD AGENCY ARCHIVE | DSD LEAD AGENCY ARCHIVE | DSD STAKEHOLDER ARCHIVE