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Community-Based Services Manual (CBSM)

Community-Based Services Manual (CBSM)


AASD and DSD eList announcement

Date: Oct. 13, 2026
To: Lead agencies and all interested parties
From: DHS Aging and Adult Services and Disability Services divisions
Purpose: To announce updates DHS made to the Community-Based Services Manual (CBSM) in September 2026
Contact: For Brain Injury (BI), Community Alternative Care (CAC), Community Access for Disability Inclusion (CADI) and Developmental Disabilities (DD) waivers, use the DSD Contact Form. For Alternative Care (AC), Essential Community Supports (ECS) and Elderly Waiver (EW), email DHS.AASD.HCBS@state.mn.us. For Medicaid Management Information System (MMIS) service agreements and screening documents, refer to Service Agreement and Screening Document (SASD) Support Team.

Recent CBSM updates

In September 2026, DHS made updates to the following pages in the CBSM.

Page

Information about update

Corporate foster care moratorium liaison contact list

We updated information on CBSM – Corporate foster care moratorium liaison contact list for the following counties:

  • · Beltrami.
  • · Koochiching.

    • Resource: 65th birthday discussion

    We updated CBSM – Resource: 65th birthday discussion and made the following changes:

  • · Clarified that the case manager uses Checklist for 65th Birthday Discussion, DHS-8691 to gather the information necessary for the person to make an informed choice about their home and community-based services (HCBS) options. The person is not required to change programs.
  • · Added links to relevant CBSM pages and the MHCP Eligibility Policy Manual.
  • · Clarified that the case manager can use Communication of Long-Term Services and Supports Eligibility Form, DHS-5181 to ask the financial questions.

    • Nursing facility assessment for people age 64 and younger

    We comprehensively reviewed CBSM – Nursing facility assessment for people age 64 and younger and made the following changes:

  • · Clarified that policy for admission of people younger than age 21 is on CBSM – Nursing facility admissions for people younger than 21.
  • · Updated the process for when the person declines the assessment.

    • Lead agency employment liaison contact list

    We updated information on CBSM – Lead agency employment liaison contact list for the following counties:

  • · Anoka.
  • · Beltrami.
  • · Fillmore.
  • · Scott.

    • Transition services provider contact list

    We updated information on CBSM – Transition services provider contact list for Best Life Relocation Services.

    PCA and CFSS

    We comprehensively reviewed CBSM – Personal care assistance (PCA) and Community First Services and Supports (CFSS) and added information about CFSS.

    ICS settings

    We made the following changes to CBSM – Integrated community supports (ICS) settings:

  • · Updated information in the introduction and policy sections.
  • · Updated the list of ICS settings.

    • For more information, refer to the Sept. 29, 2026, eList announcement.

    WMS

    We comprehensively reviewed CBSM – Waiver Management System (WMS) and made the following changes:

  • · Clarified that all references to “Tribal Nations” on the page refer to Tribal Nations who administer lead agency functions.
  • · Added information about recommended timelines.
  • · Removed outdated training videos.
  • · Clarified information throughout the page.

    • Training

    AASD

    AASD and the Minnesota Board on Aging offer online courses and training materials for staff from counties, tribal nations, managed care organizations, providers and other interested parties about how to better serve and support older adults.

    All courses are available in the Older Adult Programs Learning Center in TrainLink.

    For additional information, refer to DHS – AASD training and webinars.

    DSD

    Lead agency staff can take the On-Demand HCBS Disability Waiver Foundations course to learn the basics about the four disability waivers, including eligibility and covered services.

    The Supporting A Person’s Move: A Case Manager’s Role course guides case managers through their responsibilities in supporting a person to find a new home. To find the course, go to TrainLink and search for course code “Housing_CM”.

    For information about additional trainings, refer to TrainLink – DSD training news and information.

    Previous eList announcements

    AASD LEAD AGENCY ARCHIVE | DSD LEAD AGENCY ARCHIVE | DSD STAKEHOLDER ARCHIVE

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