MFIP Employment Services Manual

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MFIP Employment Services Manual

MFIP EMPLOYMENT SERVICES MANUAL 23 - Manager's Chapter 23.9 MFIP Data Supporting Systems

Find in Table of Contents:

01 - Table of Contents
02 - Glossary
- 2.3 Glossary: A...
- 2.6 Glossary: B...
- 2.9 Glossary: C...
- 2.12 Glossary: D...
- 2.15 Glossary: E...
- 2.18 Glossary: F...
- 2.21 Glossary: G...
- 2.24 Glossary: H-K...
- 2.27 Glossary: L...
- 2.30 Glossary: M-N...
- 2.33 Glossary: O-Q...
- 2.36 Glossary: R...
- 2.39 Glossary: S...
- 2.42 Glossary: T-Z...
03 - Financial Eligibility
- 3 Financial Eligibility
- 3.3 Applying for MFIP
- 3.6 Household Size
- 3.9 Income and Asset Limits for MFIP
- 3.12 MFIP Benefit Amounts
- 3.15 Budgeting Methods for MFIP Benefits
- 3.18 One-Time Changes in Income in MFIP
- 3.21 Closing an MFIP Case
- 3.24 Cost-Effective Health Care
04 - Participants' Rights
- 4 Participants' Rights
- 4.3 Rights to Appeal
- 4.6 Data Privacy
- 4.9 Sharing Information in the Welfare System
- 4.12 Special Types of Private Data
- 4.15 Participants' Rights to Review Information
- 4.18 Participants' Program Rights in MFIP
- 4.21 Civil Rights
- 4.24 Americans With Disabilities Act
- 4.27 Limited English Skills
05 - MFIP Employment Services: First Steps
- 5 MFIP Employment Services: First Steps
- 5.3 Referrals to Employment Services
- 5.6 Time Frames to Start Employment Services
- 5.9 Participant Choice of Providers
- 5.12 Participants Moving Within Minnesota
- 5.15 Employment Services Overview
- 5.18 Participation Requirements
- 5.21 Child Under 12 Months Old Exemption
- 5.23 Minnesota Paid Leave Exemption
06 - Continuous Assessment
- 6 Continuous Assessment
- 6.3 Definition & Purpose of Assessments
- 6.6 Using Findings From Assessments
- 6.9 Timing of Assessments/Screenings
- 6.12 Initial Assessment
- 6.15 The Employability Measure
- 6.18 Vocational Assessments
- 6.21 Observation Checklist
- 6.24 Mental/Chemical Health Screening/Assessments
- 6.27 Special Learning Needs Screening
- 6.30 Comprehensive Review
07 - Employment Plans
- 7 Employment Plans
- 7.3 Purpose of Employment Plan
- 7.6 Electronic & Paper Plans
- 7.9 Plan Types
- 7.12 Time Frames to Initiate/Review Plans
- 7.15 Hourly Requirements for Plans
- 7.18 Holidays and Excused Absences
- 7.21 Reduced Hours Plans
- 7.24 Contents in Employment Plans
- 7.27 Goals
- 7.30 Order of Preferences for Activities
- 7.33 Accommodating Disabilities
- 7.36 Core & Non-Core Activities
08 - Family Violence Waiver
- 8 Family Violence Waiver
- 8.3 Family Violence Overview
- 8.6 The Family Violence Referral Form
- 8.9 Rights for Non-Citizens
- 8.12 Requests for a Family Violence Waiver
- 8.15 Verifying Family Violence
- 8.18 Time Limits & Family Violence Waiver
- 8.21 Family Violence Specialists
- 8.24 Employment Plans & Family Violence Waiver
- 8.27 Non-Compliance & Family Violence Waiver
- 8.30 Ending a Family Violence Waiver
- 8.33 Child Under 12 Months & Family Violence
- 8.35 Minnesota Paid Leave & Family Violence
- 8.36 Resources for Addressing Family Violence
09 - Teen Parents
- 9 Teen Parents
- 9.3 Policies Specific to Teen Parents
- 9.6 Education Requirements
- 9.9 Options for 18- & 19-Year Old Parents
- 9.12 Roles of Employment & Social Services
- 9.15 Social Services Assessments
- 9.18 Online & Distance Education
- 9.21 Employment Plans Focused on Education
- 9.24 Documenting/Tracking Education Activities
- 9.27 Child Under 12 Months & Teen Parents
- 9.29 Minnesota Paid Leave & Teen Parents
10 - Paid Employment
- 10 Paid Employment
- 10.3 Paid Employment Overview
- 10.6 Loss of Employment
- 10.9 Full-Time & Part-Time Employment: Described
- 10.9.3 Full-Time & Part-Time Employment: Documenting/Tracking
- 10.12 Self-Employment: Described
- 10.12.3 Self-Employment: Documenting/Tracking
- 10.15 Work for Rent Reductions
- 10.18 On-the-Job-Training: Described
- 10.18.3 On-the-Job Training: Documenting/Tracking
- 10.21 Paid Work Experience: Described
- 10.21.3 Paid Work Experience: Documenting/Tracking
- 10.24 Grant Diversion
11 - Unpaid Work
- 11 Unpaid Work
- 11.3 Unpaid work: Definition & Limits
- 11.3.3 Requirements for Unpaid Work Placements
- 11.3.6 Unpaid Work: Documenting/Tracking
- 11.6 Community Service: Documenting/Tracking
- 11.9 Providing Child Care/Community Service
- 11.9.3 Providing Child Care: Documenting/Tracking
- 11.12 Fair Labor Standards
- 11.15 Injury Protection Program
12 - Job Search
- 12 Job Search
- 12.3 Job Search: Description & Activities
- 12.3.3 Job Search Requirements
- 12.3.6 Job Search: Documenting/Tracking
13 - Education and Training
- 13 Education and Training
- 13.3 Education & Training Overview
- 13.6 English Language Learning
- 13.6.3 English Language Learning: Documenting/Tracking
- 13.9 Adult Education
- 13.9.3 Adult Education:Documenting/Tracking
- 13.12 Job Skills Training Related to Employment
- 13.12.3 Job Skills Training: Documenting/Tracking
- 13.15 Post-Secondary Training and Education
- 13.15.3 Post-Secondary Ed: Documenting/Tracking
- 13.18 Online Education and Training
- 13.18.3 Online Learning: Documenting/Tracking
14 - Social Services and Other Activities
- 14 Social Services and Other Activities
- 14.3 Role of Social Services in Plans
- 14.6 Social Services Activities
- 14.6.3 Social Services/Assessment/Other: Documenting/Tracking
- 14.9 Treatment & Rehabilitation Services
- 14.9.3 Treatment & Rehab: Documenting/Tracking
15 - Holding
- 15 Holding & Local Flag
- 15.3 When to Use Holding or Local Flag as MFIP Activities
- 15.3.3 Holding & Local Flag: Documenting/Tracking
16 - Child Care
- 16 Child Care
- 16.3 Child Care Assistance Sub-Programs
- 16.6 Roles and Responsibilities
- 16.9 Policies & Requirements
- 16.12 MFIP Child Care Assistance
- 16.15 Determining Hours of Authorized Child Care
- 16.18 Eligibility Periods & Required Reporting
- 16.21 School Breaks
- 16.24 Types of Child Care Settings
- 16.27 Two-Parent Families
- 16.30 Sanctions & Child Care Assistance
- 16.33 Inability to Obtain Child Care
- 16.36 Services to Help Families Find Child Care
- 16.39 Medical Restrictions & Child Care
- 16.42 Payment Policies
- 16.45 Overpayments in Child Care Assistance
- 16.48 Transition Year Child Care
17 - Family Stabilization Services
- 17 Family Stabilization Services
- 17.3 Family Stabilization Services Overview
- 17.6 Eligibility Criteria
- 17.9 Illness, Injury and Incapacity
- 17.12 Needed in the Home to Care for an Ill or Incapacitated Member
- 17.15 Special Medical Criteria
- 17.18 Developmental Disability
- 17.21 Mental Illness
- 17.24 IQ Below 80
- 17.27 Learning Disability
- 17.30 Family Violence Waiver
- 17.33 In the Country for 12 Months or Less
- 17.36 Applying for SSI or RSDI
- 17.39 Age 60 or Older
- 17.42 Unemployable
- 17.45 Qualified Professionals
- 17.48 Documenting Conditions
- 17.52 Enrolling in Family Stabilization Services
- 17.55 The Employment Plan
- 17.58 Referrals to SSI & Disability Services
- 17.61 Sanctions
- 17.64 Returning Participants to Regular MFIP
18 - Time Limits and Extensions
- 18 Time Limits and Extensions
- 18.3 The 60-Month Time Limit Policy
- 18.6 Agency Responsibilities
- 18.9 Transition Period in MFIP
- 18.12 Extension Decisions
- 18.15 Sanctions & Extensions
- 18.18 Extension Categories
- 18.18.3 Employed
- 18.18.6 Ill/Injured or Incapacitated
- 18.18.9 Illness, Injury/Incapacity: Participant
- 18.18.12 Needed in the Home
- 18.18.15 Special Medical Criteria
- 18.18.18 Hard to Employ Extensions
- 18.18.21 Developmental Disability
- 18.18.24 Mental Illness
- 18.18.27 Learning Disability
- 18.18.30 IQ Below 80
- 18.18.33 Unemployable
- 18.18.36 Family Violence Waiver
- 18.21 Two-Parent Families & Extensions
19 - Sanctions and Non-Compliance
- 19 Sanctions and Non-Compliance
- 19.3 Non-Compliance
- 19.6 When Not to Sanction Someone
- 19.9 Good Cause
- 19.12 Sanction Types
- 19.15 Vendoring Benefits
- 19.18 Steps Before Imposing a Sanction
- 19.21 Notices of Intent to Sanction
- 19.21.3 How Participants Can Prevent Sanctions
- 19.24 Steps in Imposing a Sanction
- 19.27 Pre-60 Month Sanctions
- 19.30 Closing Cases for 100% Sanction
- 19.33 Face-to-Face Meetings for 100% Sanctions
- 19.36 Sanction Reviews and Outreach
- 19.39 Post-60 Month Sanctions
- 19.42 Two–Parent Families Post-60 Months
- 19.45 Ending & Correcting Sanctions
- 19.48 Dispute Resolution
- 19.48.3 Conciliation Conference
- 19.48.6 Fair Hearing (Appeal)
- 19.51 Child Support Sanctions
- 19.54 Dual Sanctions
21 - Refugee Services
- 21 Refugee Services
- 21.3 Voluntary Nature of Refugee Services
- 21.6 Who Is Eligible
- 21.9 Minnesota Agencies Providing Refugee Services
- 21.12 Descriptions of Refugee Services
- 21.15 Collaborating With Refugee Services
- 21.18 Links to Additional Information
22 - Fraud and EBT Misuse
- 22 Fraud and EBT Misuse
- 22.3 Fraud
- 22.6 EBT Misuse
- 22.9 Participation During Disqualification
23 - Manager's Chapter
- 23 Manager's Chapter
- 23.3 County and Tribal Duties
- 23.6 Tribes and MFIP and TANF
- 23.9 MFIP Data Supporting Systems
- 23.12 Workforce One
- 23.15 Family Violence
- 23.18 Duties to Coordinate Employment Services
- 23.21 Employment Services Agencies
- 23.24 A Choice of Providers
- 23.27 Non-Displacement
- 23.30 Criteria for Unpaid Work
- 23.33 Limited English Proficiency Plan
- 23.36 Qualified Professionals
- 23.39 MFIP Consolidated Fund
- 23.42 Medical Assistance and TANF Funding
- 23.45 Biennial Service Agreements
- 23.48 Local Extension Request
- 23.51 Performance Measures
- 23.54 Quarterly Reports
- 23.57 Grant Diversion Programs
- 23.60 Drug Testing
24 - Tools
- 24 Tools
- 24.9 Links MFIP Benefit Levels
- 24.12 What Is Needed in Employment Services Case File
- 24.13 Workforce One Electronic Document Storage REQs
- 24.15 List of Forms Useful to Workers
- 24.18 DHS Optional Forms
- 24.21 Helpful and Frequently Used Links
- 24.24 Exit Reasons for MFIP in WF1
- 24.27 Disability Criteria for SSI Benefits
- 24.30 Electronic Signature Guidance

23.9 MFIP Data Supporting Systems

ISSUE DATE: 09/2020

Many IT systems support the delivery of services in MFIP.

System	User	Function
MAXIS	Eligibility Workers	Determines eligibility and benefits for cash assistance, Supplemental Nutrition Assistance Program and, for people with disabilities, Medical Assistance.
MAXIS - Inquiry	Employment Counselors	Allows ES workers to access specific MAXIS information including case notes to provide case management and support for participants.
Workforce One	Employment Counselors	Supports case management and data collection for employment services.
MEC2	Child Care Assistance Workers	Determines eligibility and benefits for the Child Care Assistance Program.
PRISM	Child Support Officers	Tracks and distributes child support payments.
MAXIS Workforce One Interface	Employment Counselors	Workforce One receives limited information directly from MAXIS, including referrals to Employment Services and Status Updates.
MMIS	Eligibility Workers	Manages payments for Medical Assistance and health plans.

DHS manages all the systems except Workforce One, which the Minnesota Department of Employment and Economic Development manages.

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