14.9.3 Treatment & Rehab: Documenting/Tracking

ISSUE DATE: 05/2024

Workforce One - Treatment and Rehabilitation

Activity Type in Workforce One.

Social Services.

Job Search.

To determine which activity type to use, see 14.6 (Social Services Activities).

Workforce One Employment Plan Section.

To determine which plan section to use, see 14.6 (Social Services Activities).

TANF Work Participation Rate - Treatment and Rehabilitation

Core or non-core activity.

Core – for up to 240 or 360 hours if tracked and reported as job search and if the treatment engagement stand alone or combined with other work activities meets minimum hourly requirements (Chapter 7.15 – Hourly Requirements for Plan). If hours are reported in job search, follow the same verification requirements in Chapter 12.3.6 – Job Search: Documenting/Tracking.

The State is responsible for calculating which hours of job search count in the Work Participation Rate and which do not. Use the same documentation and verification standards for any job search hours entered.

Neither core nor non-core when:

· When this activity is tracked in the Social Services category.

· More intensive treatment lasting beyond 240 or 360 hours in a 12-month period, if tracked in job search.

How to calculate hours for this activity.

Record the actual hours of participation.

Documentation and Verification - Treatment and Rehabilitation

Who collects the documentation?	The employment counselor.
Who provides daily supervision?	The professional responsible for overseeing the treatment services, or another responsible individual employed by or stationed at the treatment or service provider facility. Check in at least monthly with the participant.
What information needs to be included in the verification?	· The name of the participant. · The name, signature and phone number of the person providing daily supervision or another representative of the treatment agency. · The actual number of hours and dates of participation. · Participant’s signature. · Time sheets. · Monthly activity log.
When is the documentation due?	Monthly.
Where should documents be kept for this activity?	In the participant’s case file. Follow the county’s or tribe’s human services general records retention schedule.
Who or what standard determines acceptable performance?	The treating professional.

Specific Instructions - Treatment and Rehabilitation

Information on these conditions is medically protected information.

· A signed release from the participant is necessary in order to seek a medical opinion from a qualified professional.

· To see the policies on handling medical information in case notes, see 4.12 (Special Types of Private Data).

· To see the policies on handling information about someone’s mental health, chemical dependency or experience with family violence, see 4.12 (Special Types of Private Data).

· Participants have the right to see most of the private medical information about themselves – 4.15 (Participants’ Rights to Review Information).

Related Links - Treatment and Rehabilitation, see 14.9 (Treatment & Rehabilitation Services).

PREVIOUS REVISIONS

Date	Notes
08/2023	Updated throughout.
08/2020

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