Please note: this is not the most recent revision of this document.
All links to other documents have been disabled, as they may be out of date. This document is presented for historical purposes only.

The documentation and tracking instructions apply to all the activities that can be tracked as social services or other except for:

· Chemical dependency treatment.

· Mental health treatment.

· Rehabilitation services.

Documentation and tracking requirements for those activities can be found at 14.6 (Social Services Activities).

Workforce One - Social Services, Assessment, and Other

Activity Type in Workforce One.	Social Services. Other. Assessment. Job Search. For which activity type to use for a specific activity, see 14.6 (Social Services Activities).
Workforce One Employment Plan Section.	14.6 (Social Services Activities).

TANF Work Participation Rate - Social Services, Assessment, and Other

Core or non-core activity.	Neither. Not counted. The 1 exception: · Activities that are coded under job readiness count in the Work Participation Rate as core activities when the hours meet minimum hourly requirements.
How to calculate hours for this activity.	Record the actual hours of participation in the social services activities.

Documentation and Verification - Social Services, Assessment, and Other

Who collects the documentation?	The employment counselor.
Who provides daily supervision?	No daily supervision is required. Check in at least monthly with the participant. Document the check in meetings with case notes or in the employment plan.
What information needs to be included in the verification?	Verification is not required for social services or other activities.
Which documents meet the requirements?	Help the participant in any way that makes sense to document activities. Examples include: · Case notes by the employment counselor. · Monthly activity log. · Phone call. · Email, text messages and other electronic communications – follow local county, tribal or and agency guidelines. · Medical Forms or medical documentation. Additional verification is only necessary if any reported activities are questionable.
When is the documentation due?	Monthly.
Where should documents be kept for this activity?	In the participant’s case file. Follow the county’s or tribe’s human services general records retention schedule.
Who or what standard determines acceptable performance?	The social service, medical or behavioral health professional.

Specific Instructions - Social Services, Assessment, and Other

Documentation and Verification for these activities can vary, and can include the following:

Assessment: professional mental health or chemical dependency assessments, ES Counselor’s assessments and/or case notes that assess participants for (including but not limited to): chemical health, mental health, physical health, child behavior, personal skills, childcare, dependent care, transportation, legal, safe living environment, housing, financial, education, and social support (Employability Measure). If this information is already in Workforce One, additional documentation in paper file is not necessary.

Other: Medical Opinion Form. Correspondence and other statements from qualified medical providers.

Social Services: Treatment plans, correspondence from health care, chemical dependency, and mental health professionals, counseling, meeting with advocates, and child protection (signatures of professionals are recommended to reduce complication).