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Employment plans focused on education

For 18- and 19-year olds taking the work option, follow regular employment plan instructions.

A. Workforce One - Teen Parents

Activity Type in Workforce One	High School Completion. ABE/Remedial Training. GED Training.
Workforce One Employment Plan Section	Education. Minor parents working with social services or public health may not have a plan in Workforce One.

B. TANF Work Participation Rate - Teen Parents

Core or Non-Core Activity

Teen parents who are attending high school or GED preparation are deemed to be meeting the work participation requirements.

How to Calculate Hours for This Activity

For school attendance: · Use the actual hours of classroom or program time. For study or homework time: · Allow up to 1 hour of unsupervised study time per class time hour. · To count any additional study time hours recommended by the instructor or school, the study sessions must be supervised. In order to count any hours of study time: · Obtain from the school or training provider or course instructor a statement which specifies the amount of study time that is required or advised in order to make satisfactory progress or complete the education and training program. · Have the class schedule in the case file, as a reference for the required study time. · Have the person supervising the study time sign the DHS activity log. · Confirm that the total unsupervised and supervised study time does not exceed the amount of study time required or advised by the education program or instructor.

C. Documentation and Verification - Teen Parents

Who Collects the Documentation?	Employment Counselor. Social worker, who may submit the documentation to the employment counselor to enter in Workforce One.
What Information Needs to Be Included in the Verification?	Attendance verification should include: · The participant’s name. · The dates covered. · The actual number of hours of class time each day. · The actual number of hours of study time. · The participant’s signature. · The name, signature and phone number of responsible individual providing the daily supervision. Electronic attendance records produced by the school do not need a signature of the person providing daily supervision.
Which Documents Meet the Requirements?	One of the following: · Attendance printouts from the school (no signatures needed). · Minnesota Family Investment Program (MFIP) Education Activity Log (DHS- 4209N) (PDF). · A phone call to the school. If the student’s attendance information is received by phone, the employment services provider must document the hours, the name, and the contact information of the person providing the attendance information.
When is the Documentation Due?	Verify the participant’s attendance monthly.
Where Should Documents Be Kept for This Activity?	In the participant’s case file. Follow the Minnesota Department of Human Services general records retention schedule. Bulletin Number 18-85-01 County Human Services General Records Retention Schedule.
Who Provides Daily Supervision?	Someone employed at the school, including: · Course instructors. · Student advisors. · Attendance office personnel. For 18- or 19-year olds pursuing education, MFIP employment counselors may supervise attendance IF the counselors: · Keep in contact monthly by phone, in person, or electronically in order to discuss attendance along with progress. (Do not create additional expense or unnecessary travel for the participant to provide updates). · Confirm the participant’s satisfactory progress by receiving and reviewing the quarterly or semester grades. · If the participant fails to demonstrate satisfactory progress at the end of an instructional period, only an official at the school or training agency can verify the reported hours of attendance reported and sign the attendance sheets for the upcoming period. · For high school students 17 and younger, a school official must supervise attendance or activities. An employment services staff person cannot supervise high school attendance or activity.
Who or what standard determines acceptable performance?	The school or instructional program. Review progress on acceptable performance when grades or other information comes from school.

D. Specific Instructions:

Leave education open on Workforce One during holidays and summer breaks.

· Enter holiday hours only for the hours of the actual holiday.

· Track zero hours.

E. Related Links

Verification and documentation requirements for On-Line Programs, see 9.18 (Online & Distance Education).