Minnesota Minnesota

MFIP Employment Services Manual

MFIP Employment Services Manual


Please note: this is not the most recent revision of this document.
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10.21.3 Paid Work Experience: Documenting/Tracking

ISSUE DATE: 09/2020

Paid Work Experience

Workforce One - Paid Work Experience

Activity Type in Workforce One.

Paid Work Experience.

Workforce One Employment Plan Section.

Employment.

Special Instructions.

Employment counselors should let eligibility workers know whether to code the paid work experience as subsidized employment in MAXIS.

Subsidized employment:

  • · Any situation in which a participant is paid out of public funds designated for paid work experience.
  • · Subsidized private sector covers jobs with for-profit or non-profit employers, including an employment services agency.
  • · Subsidized public sector covers jobs with a unit of government.


    • TANF Work Participation Rate - Paid Work Experience

    Core or non-core activity.

    Core.

    How to calculate hours for this activity.

    The eligibility worker records actual paid hours, including holidays, vacation and sick days.

    Find the hours reported on MAXIS at either:

  • · DHS IX in Workforce One.
  • · Workforce One participation hours detail page on the Participation Hours tab.
  • · MAXIS Inquiry.

    • How activity is coded in MAXIS.

    One of the following on the MAXIS STAT/JOBS screen:

  • · ‘Subsidized Income Type’ code ‘01’ (subsidized public sector employer).
  • · Code ‘02’ (subsidized private sector employer).


    • Documentation and Verification - Paid Work Experience

    Who collects the documentation?

    The eligibility worker.

    Which documents meet the requirements?

  • · Pay stubs that include hours worked.
  • · Employer reports that list hours worked.
  • · Employer time and attendance records.
  • · Employer statement of hours worked.

    • What information needs to be included in the verification?

  • · The participant’s name.
  • · Earned income amount.
  • · Number of work hours.
  • · Pay dates.
  • · Employer name (with signature and phone number, if available).

    • When is the documentation due?

    By the 8th of the month, attached to the monthly Household Report Form (HRF) the participant submits to the eligibility worker.

  • · For instance, the Household Report Form for February is due on March 8th.

    • Where should documents be kept for this activity?

    In the paper case file.

    Follow the County’s or tribe’s human services general records retention schedule.

    Who provides daily supervision?  

    The employer.

    Who or what standard determines acceptable performance?

    The employer.

    Do not ask participants for wage and hours information they have shared with the eligibility worker.

    Eligibility workers and employment counselors are responsible to share documentation verifying hours worked.

    Do not:

  • · Require more documents beyond what an eligibility worker accepted for documentation.
  • · Require participants to submit documentation for this activity directly to the employment counselor in addition to the eligibility worker.
  • · Send a participant a Notice of Intent to Sanction for not providing the employment counselor with paycheck stubs.


    • As soon as the eligibility worker processes the Household Report Form, this information comes across on the Workforce One/MAXIS interface.


    Related Links - Paid Work Experience
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