Encourage applicants who live in another county to apply in the county where they live. However, you must accept an application from an applicant who does not live in your county and immediately forward the application to the county where the applicant lives.
The date of application is the date any Minnesota county agency receives a signed and dated application. See Chapter 3 (Applications). For paper applications, agencies must use one of the following methods to record the application received date:
Counties may accept fax applications. Consider fax applications you get on weekends, holidays, or after hours to be received on the same day as the fax date stamp of the application.
Process the application within 30 calendar days from the date of receipt and mail a notice of approval or denial of assistance to the applicant. You may extend the response time by 15 calendar days if the applicant is informed of the extension.
If it appears the family may be eligible but is unable to document eligibility, you must offer them the opportunity to sign a release of information allowing you to verify the necessary information.
When a family requests child care assistance and it appears they are eligible for Basic Sliding Fee (BSF) but funds are not available, inform the family of the waiting list, screen them for potential eligibility, and place them on the waiting list. See Chapter 188.8.131.52 (BSF waiting list management).
An applicant’s signature on the CCAP application allows counties to give the following information to the provider if the family is eligible:
All applications for CCAP, whether they are paper or electronic, must be reviewed, entered into MEC2 and processed.
When the information on an ApplyMN electronic application indicates that the person may not need child care assistance, the worker should contact the applicant and ask if they want to withdraw their application.
If the applicant applies for CCAP using ApplyMN and the family is already receiving child care assistance, manually deny the new request using Notice of Denial for Public Assistance Applicants or Recipients (DHS-4532) and document the actions taken in Case Notes.
Minnesota Statutes 119B.025, subd. 3
Minnesota Statutes 119B.09, subd. 7
Minnesota Rules 3400.0035
Minnesota Rules 3400.0060
Minnesota Rules 3400