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Minnesota Department of Human Services Child Care Assistance Program (CCAP) Policy Manual
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6.21 Family Copayment

ISSUE DATE: 10/2018

Child care assistance families are responsible for a copayment. The copayment is paid to the family’s child care provider biweekly.

The copayment amount is based on family size and annual income after allowable deductions. Copayments are graduated to move families towards full payment of their child care costs as their income increases.

During the biweekly period when the family first receives service, MEC2 will prorate the copayment based on the number of calendar days left in the biweekly period.

Changes in income and/or family size

Copay cannot increase during the 12-month eligibility period

During the 12-month eligibility period, the amount of the copayment cannot increase.

When family income increases or the family size decreases, the copayment will stay the same until the family’s next redetermination. At redetermination, the copayment will increase after a 15-day notice.

Copay can decrease during the 12-month eligibility period

During the 12-month eligibility period, the amount of the copayment can decrease.

When family size increases, the copayment can decrease, even if the family size increase is not verified. Note: If a new person with unverified income is added to the family size, unverified income can be entered but is not required to be entered. Entering the income may result in no copayment decrease or a smaller decrease.

When family income decreases, the copayment can decrease if the income decrease is verified. If the income decrease is not verified, the copayment should not decrease. Do not enter an unverified income decrease. MEC² will not check if entered income changes are verified. If an unverified income decrease is entered into MEC² the system may decrease the copayment for the family. If verification later shows that the copayment should not have decreased, the family may be subject to an overpayment.

Copayment not paid

In some situations, the family is not required to pay the copayment. This includes when:

  • · The child care provider has chosen to waive the copayment for the family.
  • · Someone outside the family pays the copayment on behalf of the family. Examples include payment by scholarships or a friend of the family. The provider must keep a record of these transactions. Do not count this as income for the family. See Chapter 9.9.3 (Child Care Expenses Paid By Other Sources).
  • In all other situations, when a family does not pay the required copayment, the family is ineligible for child care assistance until:

  • · The copayment is paid
  • OR
  • · The family reaches an agreement for payment with the provider and the county
  • AND
  • · The family continues to comply with the payment agreement.

    Note: Some providers apply the amount paid by the family to the oldest fees or to the amount that is more than the maximum rate. In these cases, the provider considers the copayment not to have been paid and may indicate this on the billing voucher. Consider the family to have paid the copayment if the family or provider is able to document that an amount has been paid that is equal to or greater than their copayment.

    Special situations

    Temporary ineligibility and suspend

    The copayment can decrease or stay the same when a case is moved out of temporary ineligibility or suspension during the 12-month eligibility period. The copayment cannot increase.

    Reinstatement

    If a reinstatement is tied to a redetermination, the copayment can increase, decrease, or stay the same. See Chapter 10.6.6 (Redetermination processing – Reinstatement) for more information about reinstatement at redetermination.

    If a reinstatement is not tied to a redetermination and the reinstatement occurs during the 12-month eligibility period, the copayment can decrease or stay the same. The copayment cannot increase.

    Incorrect copayment approved

    If it is discovered that an incorrect copayment was approved, the copayment can increase to avoid continued overpayments for the family. Workers need to contact their policy specialist if an incorrect copayment was approved and the copayment should have been higher.

    Recoupment

    A copayment can increase during the 12-month eligibility period due to recoupment of an overpayment. The recoupment is based on the family’s current copayment. See Chapter 14.9.6 (Recoupment – Families) for information about how to determine the recoupment amount.

    Copayment schedules

    For the copayment schedules, select the applicable time period:

  • · BIWEEKLY COPAYMENT SCHEDULES effective October 8, 2018 DHS-6413G (PDF)
  • · BIWEEKLY COPAYMENT SCHEDULES effective October 10, 2016 – October 8, 2017 DHS-6413E (PDF)
  • · BIWEEKLY COPAYMENT SCHEDULES effective October 12, 2015 – October 9, 2016 DHS-6413D (PDF)
  • · BIWEEKLY COPAYMENT SCHEDULES effective October 13, 2014 – October 11, 2015 DHS-6413C (PDF)
  • Contact your agency’s CCAP Policy Specialist at the Minnesota Department of Human Services for previous copayment schedules.

    Legal authority

    Minnesota Statutes 119B.125, subd. 4
    Minnesota Statutes 119B.12
    Minnesota Rules 3400.0100

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    © 2018 Minnesota Department of Human Services Updated: 10/11/18 7:49 AM | Accessibility | Terms/Policy | Contact DHS | Top of Page | Updated: 10/11/18 7:49 AM