Child care assistance families are responsible for a copayment. The copayment is paid to the family’s child care provider biweekly.
The copayment amount is based on family size and annual income after allowable deductions. Copayments are graduated to move families towards full payment of their child care costs as their income increases.
During the biweekly period when the family first receives service, MEC2 will prorate the copayment based on the number of calendar days left in the biweekly period.
During the 12-month eligibility period, the amount of the copayment cannot increase.
When family income increases or the family size decreases, the copayment will stay the same until the family’s next redetermination. At redetermination, the copayment will increase after a 15-day notice.
During the 12-month eligibility period, the amount of the copayment can decrease.
When family size increases, the copayment can decrease, even if the family size increase is not verified. Note: If a new person with unverified income is added to the family size, unverified income can be entered but is not required to be entered. Entering the income may result in no copayment decrease or a smaller decrease.
When family income decreases, the copayment can decrease if the income decrease is verified. If the income decrease is not verified, the copayment should not decrease. Do not enter an unverified income decrease. MEC² will not check if entered income changes are verified. If an unverified income decrease is entered into MEC² the system may decrease the copayment for the family. If verification later shows that the copayment should not have decreased, the family may be subject to an overpayment.
In some situations, the family is not required to pay the copayment. This includes when:
In all other situations, when a family does not pay the required copayment, the family is ineligible for child care assistance until:
· The family continues to comply with the payment agreement.
Note: Some providers apply the amount paid by the family to the oldest fees or to the amount that is more than the maximum rate. In these cases, the provider considers the copayment not to have been paid and may indicate this on the billing voucher. Consider the family to have paid the copayment if the family or provider is able to document that an amount has been paid that is equal to or greater than their copayment.
The copayment can decrease or stay the same when a case is moved out of temporary ineligibility or suspension during the 12-month eligibility period. The copayment cannot increase.
If a reinstatement is tied to a redetermination, the copayment can increase, decrease, or stay the same. See Chapter 10.6.6 (Redetermination processing – Reinstatement) for more information about reinstatement at redetermination.
If a reinstatement is not tied to a redetermination and the reinstatement occurs during the 12-month eligibility period, the copayment can decrease or stay the same. The copayment cannot increase.
If it is discovered that an incorrect copayment was approved, the copayment can increase to avoid continued overpayments for the family. Workers need to contact their policy specialist if an incorrect copayment was approved and the copayment should have been higher.
A copayment can increase during the 12-month eligibility period due to recoupment of an overpayment. The recoupment is based on the family’s current copayment. See Chapter 14.9.6 (Recoupment – Families) for information about how to determine the recoupment amount.
For the copayment schedules, select the applicable time period:
Contact your agency’s CCAP Policy Specialist at the Minnesota Department of Human Services for previous copayment schedules.
Minnesota Statutes 119B.125, subd. 4
Minnesota Statutes 119B.12
Minnesota Rules 3400.0100