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Minnesota Department of Human Services Child Care Assistance Program (CCAP) Policy Manual
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7.12 Verifying Citizenship and Immigration Status

ISSUE DATE: 03/2017

People who report that they are not United States citizens may have several factors that require verification. Non-citizens will generally have one of two forms (I-551 or I-94) that indicate current immigration status and the date it was attained.

Only citizenship and immigration status of the children for whom child care assistance is being sought is relevant for authorizing care for child care assistance. When child care is provided in a setting subject to public educational standards, such as Head Start or a pre-kindergarten or a school-age care program operated under public educational standards, do NOT verify citizenship and immigration status.

You must verify the child’s immigration status if child care is provided in a setting that is not subject to public education standards.

NOTE: An expired immigration document is NOT acceptable verification of current status. Do not assume that an expired document is an indication that the immigration status has changed or that the person should be considered undocumented. If documentation has an expiration date, track and request verification of renewed documentation prior to the expiration date. Verification of U.S. citizenship and current immigration status for the children for whom child care assistance is sought is mandatory and needed to authorize care when child care is not provided in a setting subject to public educational standards.

I-94 FORM

Effective 9/1/2015, refugees entering the United States will have I-94 immigration document issued in an upgraded format. Key differences in the new format include:

  • · “Class of Admission” code will indicate an individual’s immigration status. “RE” indicates refugee and “AS” indicates asylee.
  • · The Alien Number will be listed as “Passport Number” in the new format.
  • · Refugees will have “D/S” (Duration of Status) listed in the “Admitted until Date” field. Refugee status is valid indefinitely and there is no end date for admission.
  • NOTE: the expiration date listed on the top right corner of the print out refers to the document’s template and does NOT refer to expiration of the individual’s immigration documentation.

    CASE ACTION

    Deny a family’s application for child care assistance or terminate a family’s child care assistance when:

  • · The setting where child care will be or is being provided is not subject to public educational standards (such as a Head Start or a pre-kindergarten or a school-age care program operated under public education standards).
  • AND

  • · The county cannot verify that ANY of the child(ren) for whom assistance is being sought or paid meets immigration status requirements for child care assistance.
  • Approve an application and/or authorize care when:

  • · The county can verify that any of the children for whom assistance is being sought or paid have an immigration status that meets requirements for child care assistance. The case should be opened and care authorized ONLY for the eligible children.
  • LEGAL AUTHORITY

    Minnesota Rules 3400.0040
    Minnesota Statutes 119B.025

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    © 2017 Minnesota Department of Human Services Updated: 3/6/17 12:11 PM | Accessibility | Terms/Policy | Contact DHS | Top of Page | Updated: 3/6/17 12:11 PM