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Minnesota Department of Human Services Child Care Assistance Program (CCAP) Policy Manual
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7.30 Schedule Verification - Child's School Schedule

ISSUE DATE: 04/2016

Verification of the school schedule is required for every child who needs child care and attends school. Verification is needed at application, redetermination if a change has occurred, at other times when there is a change in the child’s school schedule, and when the child moves to a new school. If, at redetermination, there has not been a change in the child’s school schedule, and verification has been obtained previously, verification is not required. A change includes a different school or different school schedule. The verification must show the start and end times of classes. If start and end times differ by day of the week, the verification must show the start and end times by day of the week. The verification does NOT need to include the child’s name. Worker obtained verification of the school schedule is acceptable. For children attending a school without a set schedule, such as an online based school or they are being home schooled, contact your Technical Liaison to determine what type of schedule verification is required.

MFIP/DWP FAMILIES WITH AN APPROVED EMPLOYMENT PLAN

For MFIP or DWP families with an approved Employment Plan, verification of the child’s school schedule is not required if the job counselor has indicated the child’s school schedule (days and times of school) OR the days and times that child care is needed, taking into account the child’s school schedule.

If the job counselor has indicated the days and times that child care is needed on the MFIP/DWP Employment Services Child Care Request (PDF) (DHS-7054), and has indicated that the child’s school schedule was considered, verification of the child’s school schedule is not required. The job counselor may also use other methods to communicate the child’s school schedule or days and times that child care is needed.

The CCAP worker does not need to ensure that the job counselor obtained verification of the child’s school schedule.

VERIFICATION TYPES

Examples of acceptable verification of the child’s school schedule include, but are not limited to a:

School calendar with days and times of class, paper copy or printed from a website (may be obtained by the client or worker).

Statement from school with days and times of class.

Case note with days and times of class and how the worker obtained the information.

If proof is not available despite the efforts of you and the client, you may obtain a signed statement from the client with the days and times that the child is in school, attesting to the correctness of the information. For purposes of obtaining schedule verification, information reported on the application, child care addendum, redetermination form, or change report form does not qualify as verification of schedule.

FAILURE TO PROVIDE SCHEDULE VERIFICATION

Verification of the child’s school schedule is needed to determine the appropriate number of hours of care to authorize for children who attend school. Verification of the child’s school schedule is NOT a condition of eligibility. If verification of the child’s school schedule is not provided for a child who attends school, care should not be authorized for that child. If care is not authorized for any children, the case should be suspended.

LEGAL AUTHORITY

MN Rules 3400.0020, Subp. 38b
MN Rules 3400.0040, Subp. 18
MN Rules 3400.0110, Subp 3

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© 2017 Minnesota Department of Human Services Updated: 4/25/16 9:55 AM | Accessibility | Terms/Policy | Contact DHS | Top of Page | Updated: 4/25/16 9:55 AM