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Minnesota Department of Human Services Child Care Assistance Program (CCAP) Policy Manual
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8.9 Suspending a case

ISSUE DATE: 10/2018

When there are temporary breaks when child care assistance is not needed, a case can be suspended if the family remains eligible for child care assistance. A case can be suspended for up to one year.

Some suspension examples include but are not limited to:

  • · School age children not needing care during the school year.
  • · Cost of care is less than the family’s copayment.
  • · A student is on break between quarters or semesters including summer breaks. See Chapter 9.12 (Authorized Hours – Students) for more information about suspending care for students on break.
  • · Schedule Reporters must have their case suspended during the break if the education is their only activity.
  • · 12-Month Reporters may ask to have their case suspended if they do not want child care during the break.
  • · A participant is on maternal/paternal leave from his/her job.
  • · Schedule Reporters must have their case suspended during the leave if the job is their only activity.
  • · 12-Month Reporters may ask to have their case suspended if they do not want child care during the leave.
  • · A participant is temporarily laid off from his/her job.
  • · Schedule Reporters must have their case suspended while they are laid off if the job is their only activity.
  • · 12-Month- Reporters may ask to have their case suspended if they do not want child care while they are laid off.
  • · The family has not identified a provider.
  • · A family whose only child receiving child care assistance has been placed in foster care and is expected to return to the home within one year.
  • · The family meets all eligibility requirements but has not provided employment and/or class schedules for each adult family member. Proof of employment and/or class schedules is not a condition of eligibility, but is needed to authorize child care appropriately.
  • · The family meets all eligibility requirements but there is no information about school schedule for every child who needs child care and attends school. A parent in a family is on temporary leave from their activity at redetermination and provides verification that their leave is temporary.
  • · A parent requests their case be suspended because child care is not currently needed.
  • Authorization changes when a family moves out of suspension

    When a family moves out of suspend status because the family is eligible, there are different policies for authorizing care depending on the family’s reporting status and when their redetermination occurs:

  • · For Schedule Reporters, the number of hours authorized is based on the parents’ verified activity schedule. The hours can increase or decrease at redetermination and during the 12-month eligibility period.
  • · For 12-Month Reporters:
  • - If the family moves out of suspend status during the same 12-month eligibility period, the authorized hours should be the same as what was authorized prior to when the family went into suspend status (unless the family provides verification showing that more hours are needed).
  • - If the family moves out of suspend status when their redetermination is processed, the authorized hours should be based on the redetermination. The authorized hours can increase or decrease.
  • - If the family was placed into suspend status at redetermination and they move out of suspend status later, the authorized hours should be based on the amount of care needed at the time the family moves out of the suspend status. The authorized hours can increase or decrease.
  • Legal authority

    Minnesota Statutes 119B.095
    Minnesota Statues 119B.105
    Minnesota Rules 3400.0040, Subp. 18

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    © 2018 Minnesota Department of Human Services Updated: 9/28/18 8:09 AM | Accessibility | Terms/Policy | Contact DHS | Top of Page | Updated: 9/28/18 8:09 AM