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Minnesota Department of Human Services Child Care Assistance Program (CCAP) Policy Manual
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8.1.18 Changes In Subprogram

ISSUE DATE: 10/2018

Employed families who are moving to another CCAP subprogram during their 12-month eligibility period are not subject to minimum work requirements.

Students on MFIP/DWP moving to Transition Year

When a student has education approved in their MFIP or DWP Employment Plan prior to moving to Transition Year (TY), child care continues for the education activity until it is included in their county/tribal approved education plan or until redetermination. The education plan approval process may take some time to complete so it is beneficial for the student to begin the approval process prior to the redetermination. If the student does not complete the education plan approval process or the education plan is not approved by the county or tribe, authorization of the education program ends at redetermination.

If a student has a post-baccalaureate education program, which includes education programs beyond a bachelor’s degree such as a master’s program, approved in their MFIP Employment Plan and then the family moved to Transition Year (TY), child care continues for the post-baccalaureate education program until the family’s next redetermination.

Students on BSF who start receiving MFIP or DWP

When a student has an approved Basic Sliding Fee (BSF) education plan and then starts receiving MFIP or DWP, child care continues for the education program until it is included in an Employment Plan. If the education program is not included in the Employment Plan or the student has not developed an Employment Plan by their next redetermination, authorization for the education program ends at redetermination.

MFIP/DWP closing and Transition Year

Families must have received MFIP or DWP for at least three of the six months prior to the closing of their cash assistance case to be eligible for Transition Year. Note: student parents under 21 years old pursing a high school or general equivalence diploma (GED) who are eligibible for Transition Year will be assessed for BSF due to MEC² functionality.

If a family does not meet the requirement of having received MFIP or DWP for three of the last six months, they are not eligible for Transition Year. The family can be approved for Basic Sliding Fee if there is funding available and no waiting list. If funds are not available and there is a BSF waiting list, close the case and put the family on the waiting list.

If a family does meet the three out of six months criteria, eligibility continues when moving from MFIP to TY/BSF.

If the parent’s activity is employment and/or education, continue the family’s authorization:

  • · If the family is a 12-Month Reporter, the authorization cannot be reduced.
  • · If the family is a Schedule Reporter, authorize care based on the verified employment and/or education activity schedule.
  • If the family had an Employment Plan that only included support activities or activity participation is unknown, care continues to be authorized at the same level under Extended Eligibility.

    MFIP/DWP closing and BSF for student parents under 21 years old

    When a family is receiving MFIP or DWP financial benefits they may receive MFIP/DWP Child Care. When the family’s MFIP/DWP financial case closes, eligibility for MFIP/DWP child care also ends. Student parents under age 21 years and pursung a high school or general equivalence diploma (GED), may meet Transition Year (TY) eligibility requirements, however, MEC2 will not produce Transition Year (TY) results for these families. These families will be eligible for BSF due to MEC² functionality.

    · If BSF funds are available, approve BSF.

    · If BSF funds are not available and at least one parent in the family is under age 21 and pursuing a high school or GED, the family will receive MFIP/DWP Child Care for Student Parents, rather than Transition Year (TY), See Chapter 4.3.15 (MFIP/DWP Child Care for Student Parents). These families should also be placed on BSF waiting list as Priority One while receiving MFIP/DWP child care for student parents, See Chapter 4.3.12.9 (BSF Priorities).

    BSF to MFIP/DWP Child Care for Student Parents

    When a family moves from one county where they were receiving BSF to another county that has a waiting list and at least one parent in the family is under age 21 and pursuing a high school or general equivalency diploma, the family will receive MFIP/DWP Child Care for Student Parents after the Unitary Residency period if eligibility requirements are met, rather than portability pool funding. See Chapter 4.3.15 (MFIP/DWP Child Care for Student Parents) and Chapter 4.3.15.6 (MFIP/DWP Child Care for Student Parents – Subprogram Changes).

    DWP to MFIP

    For families whose DWP has ended and are transitioning to MFIP, there may be a period of time between the end of DWP and before they develop an MFIP Employment Plan.

    If the family is not participating in employment or their activity participation is unknown, put the client into Extended Eligibility. If the parent’s activity is employment, continue the family’s authorization:

  • · If the family is a 12-Month Reporter, the authorization cannot be reduced.
  • · If the family is a Schedule Reporter, authorize care based on the verification employment activity schedule.
  • Change in subprogram during Temporary Ineligible status

    If a case is scheduled for a subprogram change when the case is on a temporary ineligible status, MEC² suppresses the program switch due to the “temporary ineligible” (TI) status. The family is eligible for the new subprogram, but the subprogram switch cannot be approved until the family becomes eligible again. The family still has up to 90 days to become eligible during the Temporary Ineligibility period.

    Legal Authority

    Minnesota Statutes 119B.011, subd. 20
    Minnesota Rules 3400.0090

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    © 2018 Minnesota Department of Human Services Updated: 10/1/18 11:38 AM | Accessibility | Terms/Policy | Contact DHS | Top of Page | Updated: 10/1/18 11:38 AM